Wapcos Limited SAP S/4HANA Cloud Private Solution with AI Assistance Tender Gurgaon Haryana 2026
Progress
Tender Overview
Wapcos Limited invites bids for a milestone/deliverable based procurement, design, development, implementation, maintenance and training of a SAP S/4HANA/ARIBA/SUCCESS FACTOR Cloud Private Solution with AI Assistance. The project is located in GURGAON, HARYANA and targets a substantial scope with an estimated value of ₹195,000,000. The contract is structured around milestone deliverables and may include scope adjustments under the 25% option clause. The award will require integration across SAP S/4HANA, ARIBA, and SUCCESS FACTOR modules with AI-enhanced capabilities. This procurement is positioned to modernize enterprise resources planning and supplier lifecycle management within Wapcos’ operations, leveraging private cloud hosting and AI-assisted insights.
Technical Specifications & Requirements
- Product/Service: SAP S/4HANA ERP implementation with ARIBA procurement integration and SUCCESS FACTOR HR cloud modules, delivered via a private cloud solution and augmented by AI assistance.
- Scope: Procurement, design, development, implementation, ongoing maintenance, and user training for the integrated ERP ecosystem; includes milestone-based deliverables and potential scope adjustments up to 25%.
- Deliverables: End-to-end ERP deployment, data migration, integration scripts, security hardening, user enablement, and post-implementation support; capacity to scale across multiple functional domains.
- Performance: Alignment with SAP standards for S/4HANA deployments and ARIBA/SUCCESS FACTOR integration; emphasis on seamless data flow, robust access controls, and AI-driven analytics.
- Location/Environment: Cloud private environment with enterprise-grade security, performance monitoring, and compliance considerations aligned to Wapcos’ IT governance.
- Experience/Capability: Demonstrated ability to deliver large SAP ERP projects with multi-module integration in a government or large corporate setting; strong vendor ecosystem for AI-enabled ERP deployments.
Terms, Conditions & Eligibility
- EMD/Deposit: Not specified in tender data.
- Delivery/Timeline: Milestone-based schedule; the ATC permits scope/quantity adjustments up to 25%; exact timelines to be defined in contract award.
- Payment Terms: Not disclosed in available terms; bidders should expect milestone-linked payments per contract, with standard acceptance criteria.
- Documentation: Prepare standard bid submissions for large ERP implementations, including technical compliance, project plan, risk register, and security outlines; OEM authorizations may be required for SAP components.
- Eligibility: Contractors with proven SAP ERP deployment experience, integration of ARIBA and SUCCESS FACTOR, private cloud hosting capabilities, and AI-enabled analytics.
- Quality/Compliance: Adherence to SAP integration best practices, data security, and performance monitoring; compliance with organization-specific ATCs.
Key Specifications
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Product/Service names: SAP S/4HANA ERP with ARIBA procurement and SUCCESS FACTOR HR modules
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Estimated value: ₹195,000,000
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Delivery model: private cloud with AI assistance
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Scope: procurement, design, development, implementation, maintenance, training
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Standards/Compliance: SAP deployment best practices, AI analytics readiness, data security
Terms & Conditions
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25% contract quantity/duration variation allowed at award and post-award
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Milestone/deliverable based contract structure with potential scope expansion
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EMD and exact payment terms not specified in data
Important Clauses
Payment Terms
Payment terms are not explicitly stated; bidders should anticipate milestone-based payments linked to deliverables per contract and standard acceptance criteria.
Delivery Schedule
Contractual delivery cadence allows up to 25% increase in scope or duration; exact milestones to be defined during contract award.
Penalties/Liquidated Damages
Not specified in provided data; standard ERP deployment penalties and performance-based wastage clauses may apply per ATC.
Bidder Eligibility
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Proven SAP S/4HANA implementation experience across multiple modules
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Capability to deliver ARIBA and SUCCESS FACTOR integrations
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Private cloud hosting and AI-enabled analytics capability
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1950
Experience Required
7 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Hiring of Consultants - Milestone/Deliverable Based - Procurement, Design, Development & Implementation, Maintenance and Training of SAP S/4HANA/SAP ARIBA/SUCCESS FACTOR (BEST AS PER MODULE) Cloud Private Solution with AI Assistance in WAPCOS Ltd & N..
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
11
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Pre-Bid & Qualification
Pre-Bid Date
22-09-2026 11:00:00
Pre-Bid Venue
Online through VC. Link shall be shared Shortly. Bidders may send their queries through GeM portal, if the GeM portal doesn't allow then bidders may email their queries on [email protected]
Delivery Details
Delivery Locations
1
Delivery Cities
Gurugram
Delivery Pincodes
122015
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Virendra Dhawan | 122015,Plot No 76C, Institutional Area, Sector 18, Gurugram | Gurugram | Haryana | 122015 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 6
GeM-Bidding-9891873.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
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Required Documents
GST registration
PAN card
Experience certificates for SAP ERP deployments
Financial statements
EMD documents (if applicable)
Technical bid documents and method statement
OEM authorizations for SAP components (if required)
AI-enabled analytics capability documentation
Privacy and security compliance certificates
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid on SAP S/4HANA cloud private solution tender in Gurgaon 2026
Bidders must submit technical and financial bids with GST, PAN, experience certificates, and OEM authorizations. The contract allows a 25% scope/duration adjustment. Ensure SAP S/4HANA, ARIBA, and SUCCESS FACTOR implementations meet AI-assisted requirements and private cloud hosting specifications.
What documents are required for Wapcos ERP tender in Haryana
Required submissions include GST registration, PAN, audited financial statements, experience certificates for SAP deployments, technical bid with methodology, project plan, data security documentation, and any OEM authorizations for SAP components; ensure AI capability details are provided.
What are the technical specifications for SAP cloud private solution tender
Specifications include SAP S/4HANA ERP with ARIBA integration and SUCCESS FACTOR modules, delivered over a private cloud with AI assistance, end-to-end implementation, data migration, security hardening, and post-implementation support; deliverables aligned to milestone-based payments.
When is the delivery timeline for Wapcos SAP project
Exact deadlines are not disclosed; the ATC allows up to 25% variation in scope or duration at award and during execution; bidders should propose a phased milestone plan with clear acceptance criteria.
What are the payment terms for the Wapcos SAP ERP contract
Payment terms are not explicitly stated; anticipate milestone-based payments upon deliverable acceptance, with standard contractual conditions and verification checks aligned to SAP deployment milestones.
What experience criteria are required for SAP ARIBA integration
bidders must demonstrate prior SAP ARIBA integration experience, S/4HANA deployment across modules, and private cloud hosting with AI-enabled analytics; provide case studies and references from similar large-scale projects.