Commissionerate Of Municipal Administration Laptop Tender Tiruvallur Tamil Nadu Entry/Mid Level - 3-Year OEM Warranty 2026

Tender Overview

The Commissionerate Of Municipal Administration, Tamil Nadu, invites bids for Entry and Mid-Level Laptop - Notebook procurement in Tiruvallur, Tamil Nadu (600019) with an estimated value of ₹250,000. The contract seeks laptops matching basic but precise specifications: Processor-based laptop, processor number unspecified, factory pre-loaded operating system, with RAM, display size, and storage capacity as defined by the BOQ. The bidder must align to OEM-authorized warranty requirements and policy on quantity variation. The tender emphasizes a flexible quantity approach (up to 25% increase/decrease of bid quantity during contract execution) and stipulates delivery timing anchored to the original delivery schedule with a clearly defined remedy for extended periods. A distinctive feature is the mandatory 3-year OEM warranty for the product, underscoring post-sales support as a critical criterion. This procurement is tailored for government usage with standard procurement safeguards and a streamlined evaluation framework. Unique aspects include a Vendor must adhere to the option clause and ensure warranty coverage directly from the OEM. This opportunity targets suppliers capable of providing compliant, manufacturer-backed laptops within the stated value envelope.

Technical Specifications & Requirements

• Product category: Laptop - Entry/Mid Level Notebook
• Mandatory specs (as per category): Processor type and processor number; Operating System: Factory pre-loaded; RAM: defined by BOQ; Display Size: diagonal in cm; Storage: capacity in GB
• OEM warranty: 3 years directly from the OEM; authorized warranty support required
• Format expectations: Laptops must meet government-grade reliability and procurement standards, with vendor providing OEM-authorized documentation
• Quantity flexibility: Up to 25% variation in bid quantity, as per option clause; delivery timelines adjust accordingly
• Delivery & installation: Delivery timeline linked to the last date of the original delivery order; extended period calculations apply if option clause is exercised
• Documentation readiness: OEM authorization letters and pre-loaded OS licenses to be verifiable
• Estimated value: ₹250,000; no BOQ lines available for itemized listing

Terms, Conditions & Eligibility

• EMD: Not specified in data; bidders should verify current EMD requirements during bid submission
• Delivery terms: Delivery period commences from the last date of the original delivery order; extended delivery time follows the option clause
• Payment terms: Not specified in data; bidders should confirm payment schedule in terms and conditions during submission
• Warranty & support: 3-year OEM warranty required; ensure OEM authorization is provided
• Documentation to submit: GST registration, PAN card, OEM authorization, product warranty documents, financial statements, and technical compliance records; ensure experience documentation if applicable
• Compliance: Vendors must be capable of providing factory-preloaded OS and meet processor/RAM/display/storage specs as per tender
• Contractor qualifications: Authorised by the OEM; must demonstrate ability to supply government-grade laptops with post-sale support