GEM

Indian Coast Guard Chennai Main Engine W5 Routine Kit Spares Tender 2025 ISO/IS Standards 2025

Posted

21 Oct 2025, 04:17 pm

Deadline

06 Nov 2025, 09:00 am

EMD

₹4,84,965

Location

CHENNAI , TAMIL NADU

Progress

Issue21 Oct 2025, 04:17 pm
AwardPending
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Quantity

208

Category

MAIN ENGINE W5 ROUTINE KIT SPARES

Bid Type

Two Packet Bid

Categories 1

ENGINE

Tender Overview

The Indian Coast Guard, Department Of Defence, invites bids for MAIN ENGINE W5 ROUTINE KIT SPARES across a broad Category (A–Z, AA–AN) with 38 total items, located in CHENNAI, TAMIL NADU 600001. The estimated contract value is not disclosed; the EMD is ₹484,965. The scope is strictly supply of Goods, including potential quantity adjustments up to 25% during contract execution. Key differentiator is the option-based delivery extension linked to order quantities and the need for OEM authorization where applicable.

Technical Specifications & Requirements

No explicit product specifications are published. Tender requires:

  • 38 BOQ items with N/A quantities; focus on timely supply and OEM authorization where needed
  • 25% quantity variation rights at contract placement and during currency, with delivery timelines calculated from the last order date; minimum extension rule of 30 days
  • Experience: bidder or OEM must have supplied similar category products to Central/State Govt or PSUs for at least 1 year prior to bid opening; provide contracts as proof
  • Manufacturer Authorization: required if bidding via authorized distributors; provide OEM/service provider details
  • Warranty compliance: timely servicing within 10 days of defect notice; penalties 0.5% per week; cumulative cap 10% of contract value; potential substitution sourcing with PBG implications

Terms, Conditions & Eligibility

  • EMD: ₹484,965 (per terms); obligation to maintain PBG and potential penalties for late service
  • Delivery: delivery period linked to original order; extension rules apply with calculated additional time
  • Experience: 1 year of regular supply to government bodies; primary product value threshold applies in bunch bids
  • OEM Authorization: required for authorized distributors; furnish authorization certificates with full details
  • Payment/penalties: penalties for delayed service; funds recoverable from PBG; scope of supply includes all cost components
  • Compliance: bidder must upload required certificates; non-compliance may lead to rejection

Key Specifications

  • Total BOQ items: 38

  • EMD amount: ₹484,965

  • Variation in quantity: up to 25%

  • Delivery timing: from last date of original delivery order

  • Warranty servicing window: 10 days from defect notification

  • Penalty: 0.5% of unit price per week; cap 10% of total contract value

  • PBG for penalties and service continuity

Terms & Conditions

  • EMD amount and PBG requirements

  • 25% quantity variation rights during contract

  • 10-day service rectification window with weekly penalties

Important Clauses

Payment Terms

Penalties recoverable via PBG; payments aligned with service completion and defect rectification within 10 days

Delivery Schedule

Delivery period starts from the last date of original Delivery Order; option-based extension with minimum 30 days

Penalties/Liquidated Damages

0.5% per week of unit price for delay; cumulative cap 10% of contract value; alternative sourcing at bidder risk

Bidder Eligibility

  • 1 year of regular supply of similar category products to Central/State Govt or PSU

  • OEM authorization if bidding through distributors

  • Demonstrable financial stability and relevant experience certificates

Bill of Quantities (BOQ) 38 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 MAIN ENGINE W5 ROUTINE KIT SPARES Conrod Bearing Upper Half 4 nos [email protected] 120
2 A Conrod 4 nos [email protected] 120
3 B Rectangular Sect Ring Top Compr Ring 4 nos [email protected] 120
4 C Taper Face Comp Ring Compression Ring 2nd 4 nos [email protected] 120
5 D Piston 4 nos [email protected] 120
6 E Cylinder Liner Size 0 Liner Kit 4 nos [email protected] 120
7 F High Pressure Fuel Sensor Pressor Sensor 2 nos [email protected] 120
8 G Seawater Pump Shaft Shaft Wat Pump HT CO Oling Circuit 2 nos [email protected] 120
9 H Shaft WTR PMP HI TEMP CLG Circuit Shaft WTR Pump HT CO OLING Circuit 2 nos [email protected] 120
10 J Flap 2 nos [email protected] 120
11 K Compressor Wheel 2 nos [email protected] 120
12 L Turbine Wheel 2 nos [email protected] 120
13 M Valve Spring Outer 16 nos [email protected] 120
14 N Fuel Line Tube ASM CYL Head FU EL Return Fuel Line 4 nos [email protected] 120
15 P Control Block 2 nos [email protected] 120
16 Q Fuel Delivery Pump 2 nos [email protected] 120
17 R Volute/ Spring Housing Volute 2 nos [email protected] 120
18 S Impeller for Seawater Pump 2 nos [email protected] 120
19 T Bearing Cylindrical Roller CYL Roller Bearing 2 nos [email protected] 120
20 U Bearing Angular Cont ACT Roller Anglr Cont Ball BRG 2 nos [email protected] 120
21 V First Plate Plate First Seawater Cooler 2 nos [email protected] 120
22 W End Plate Plate End Sea Water CLR 2 nos [email protected] 120
23 X First Plate Plate First Seawater Cooler 2 nos [email protected] 120
24 Y End Plate Cooler Plate End Plate 2 nos [email protected] 120
25 Z Regulator Fuel Return 0 5 Bar Non Return Valve 2 nos [email protected] 120
26 AA Valve Spring Inner 16 nos [email protected] 120
27 AB Exhaust Valve 16 nos [email protected] 120
28 AC Inlet Valve 16 nos [email protected] 120
29 AD Exhaust Valve 16 nos [email protected] 120
30 AE Inlet Valve 16 nos [email protected] 120
31 AF Valve Guide 30 nos [email protected] 120
32 AG Conrod Bearing Size 0 0 4 nos [email protected] 120
33 AH CYL Roller Bearing Bearing Cylindrical Roller 2 nos [email protected] 120
34 AJ Anglr Cont Ball BRG Bearing Angular Cont ACT Roller 2 nos [email protected] 120
35 AK 4 2 Way SOL Valve 4 nos [email protected] 120
36 AL Key Woodruff A Woodruff Key 4 nos [email protected] 120
37 AM Shaft 2 nos [email protected] 120
38 AN Pressure Relief Vale 2 nos [email protected] 120

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates showing supply to govt/PSU in the last year

4

Financial statements for the last 2 years

5

EMD payment proof

6

Technical bid documents and BOM/BOQ compliance

7

OEM authorization or Manufacturer Authorization Form

8

Any applicable service/maintenance certificates

Frequently Asked Questions

How to participate in Coast Guard engine spares tender in Chennai 2025?

Bidders must register on GEM, submit EMD ₹484,965, provide GST/PAN, and OEM authorization if bidding through distributors. Include 1 year govt/PSU supply contracts and ensure 25% quantity variation capability. Provide technical bid with BOQ compliance and warranty terms.

What documents are required for engine kit spare tender Chennai?

Submit GST certificate, PAN, 1 year govt/PSU supply certificates, financial statements, EMD proof, OEM authorization, technical bid, and any maintenance/service certificates. Ensure all documents reflect the 38-item BOQ scope and supplier capability for timely supply.

What are the delivery time rules for quantity variation?

Delivery periods start from the last date of the original order. If quantity increases by up to 25%, the additional time is calculated as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days.

What penalties apply for late defect rectification in this tender?

Defect rectification must be completed within 10 days of notification. If delayed, a penalty of 0.5% of the unit price applies per week, cumulative to 10% of total contract value, after which alternate sourcing may be used at bidder risk.

Is OEM authorization mandatory for this defence spares bid?

Yes. If bidding via authorized distributors, you must provide Manufacturer Authorization Form detailing OEM name, address, email, and phone. This validates the supply capability and ensures compliance with the 38-item spares scope.

What is the scope of supply for the engine routine kit spares?

Scope is strictly supply of Goods for 38 BOQ items. The bid must include all cost components, including packaging and freight, with delivery to Chennai as the destination and compliance with 25% quantity variation rules.

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