U.p.rural Institute Of Medical Sciences And Research Saifai Microscopes Procurement Etawah UP IS 4381 IS 5204 2026
Bid Publish Date
31-Aug-2026, 7:50 pm
Bid End Date
21-Sep-2026, 8:00 pm
EMD
₹20,000
Location
Progress
Key Highlights
- • 25% quantity escalation/de-escalation rights at contract award and during currency
- • EMD ₹20,000; payment options include Fixed Deposit Receipt, bank guarantee, or online RTGS/transfer
- • IS 4381 and IS 5204 conformity requirements for pathology and research microscopes
- • OEM letter of authorization required for distributors; direct importers eligible with manufacturer undertaking
- • Product demonstration may be requested as part of technical evaluation
- • No published BOQ items; anticipate standard microscope configurations with accessory inclusions
- • Warranty terms to be defined in contract; ensure alignment with supplier support
- • Bank details: FINANCE OFFICER; Bank of India, UPUMS SAIFAI branch; transaction details must reference bid
- • Delivery schedule anchored to original and extended periods with formula for increased quantity
Tender Overview
The Uttar Pradesh rural medical education and research institute at Saifai, Etawah invites bids for Microscopes suitable for pathology and research, aligned to IS 4381 and IS 5204 standards. The package carries an EMD of ₹20,000 and allows the purchaser to adjust quantity by up to 25% during and after contract award. Purchase terms support online EMD payments or bank guarantees, with provision for demonstrating the product as part of technical evaluation. The tender welcomes OEM or Authorized Distributors with an undertaking from the manufacturer. This procurement focuses on core microscope configuration, additive eyepieces, and warranty considerations. Scope emphasizes precise optical performance and accessory inclusions within the supply contract.
Technical Specifications & Requirements
- Microscope Type and Eye Piece Type with specified magnifications; Objective Type and Numerical Aperture of Objective must meet standard expectations
- Extra eyepieces included in scope and emphasis on compatible optics
- Required Warranty terms to be defined in final contract; supplier readiness to demonstrate product during evaluation
- Compliance with IS 4381 and IS 5204 standards for pathological and research microscopes; explicit mention of optical performance criteria may be invoked during bid evaluation
- OEM/Direct Importer or Authorized Distributor eligibility; OEM undertaking required for distributor participation
- Payment/release terms align with standard state procurement practices; bank guarantees or online transfers accepted
- No BOQ items published; bidders should anticipate single/multi-quantity supply under adjustable terms
Terms, Conditions & Eligibility
- EMD: ₹20,000 (via FDR, bank guarantee, or RTGS/online transfer to FINANCE OFFICER; details provided in ATC)
- Delivery flexibility: option to increase quantity up to 25%; delivery period adjusts proportionally with minimum 30 days
- Demonstration: bidder may be called for product demonstration during technical evaluation
- OEM/Distributor: participation allowed with manufacturer undertaking if acting as authorized distributor
- Documentation: submission must include GST, PAN, experience certificates, financial statements, and technical compliance certificates as applicable
- Additional ATC terms govern payment sequence and delivery conditions
Key Specifications
-
Microscope Type: specified in title/conformity details
-
Eye Piece Type and Eye Piece with magnification: required to meet IS standards
-
Objective Type and Objective Magnification: compliant with high-quality optical standards
-
Numerical Aperture of Objective: explicit numerical value as per IS 4381/IS 5204
-
Extra eyepieces: included in scope of supply
-
Warranty: defined coverage period and terms to be incorporated in contract
-
IS Compliance: IS 4381 and IS 5204 certification requirements stated
Terms & Conditions
-
EMD of ₹20,000 with acceptable payment modes and bank details
-
Quantity may be increased by 25% during contract with proportional delivery time
-
OEM/Authorized distributor participation permitted with manufacturer undertaking
-
Demonstration of product may be requested during technical evaluation
-
Compliance to IS 4381/IS 5204 standards required
Important Clauses
Payment Terms
EMD via FDR/bank guarantee or online RTGS; payment terms aligned with purchase order; bid documents must include proof of online transfer or original FDR when applicable
Delivery Schedule
Delivery period starts after last delivery order date; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period with minimum 30 days; supplier must adhere to option clause
Penalties/Liquidated Damages
Penalty details to be specified in final contract; ensure compliance with delivery milestones and quality demonstration as required
Bidder Eligibility
-
Authorized distributor participation with OEM undertaking
-
Experience in supplying pathology/research microscopes
-
Financial capacity to mobilize ₹20,000 EMD and subsequent supply
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
10
OEM Avg. Turnover
20
Warranty Period
5 years
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Microscopes - Pathological and Research as per IS 4381, IS 5204, IS 4381, IS 5204 (Q3)
Advisory Bank
Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
62
Pre-Bid & Qualification
Pre-Bid Date
09-09-2026 12:00:00
Pre-Bid Venue
MM Office / EC Hall, Admin. Block, UPUMS, Saifai, Etawah
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Etawah
Delivery Pincodes
206130
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| SHRI RAM | 206130,Administrative Block, Uttar Pradesh University of Medical Sciences, Saifai | Etawah | Uttar Pradesh | 206130 | 1 | 30 | - |
Authority Records
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Documents 5
GeM-Bidding-9827258.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST certificate
Permanent account number (PAN) card
Experience certificates for similar microscope supply
Financial statements - latest audited/management accounts
EMD submission proof (FDR, bank guarantee, or RTGS/online transfer receipt)
Technical bid documents and product specifications
OEM authorization / authorization letter from manufacturer
Demonstration readiness documentation (if requested)
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| CONFORMITY / TYPE / EYE PIECE - OBJECTIVE DETAILS | Microscope Type | pathological monocular hinged type without built in light and without light intensity regulator, pathological monocular non hinged type with built in light and with light intensity regulator, pathological binocular non hinged type with built in light and with light intensity regulator, research binocular non hinged type with built in light and with light intensity regulator, Research Trinocular - Non-Hinged type -with built-in light and with light intensity regulator, Compact integrated unit including: cell imaging system, digital camera, computer, high power fluorescence lighting system and LCD display, research/ pathology with display |
| CONFORMITY / TYPE / EYE PIECE - OBJECTIVE DETAILS | Eye piece Type | Huygenian, Compensating, NA, Ramsden |
| CONFORMITY / TYPE / EYE PIECE - OBJECTIVE DETAILS | Eye Piece with magnification | monocular 5 x, monocular 10 x, monocular 15 x, set of two for binocular 5 x, Set of Two For Binocular 10x, Internal magnification 23x, NA |
| CONFORMITY / TYPE / EYE PIECE - OBJECTIVE DETAILS | Objective Type | achromatic, semiapochromatic, Apochromatic, Semi Plan Achromatic, Plan Achromatic, Plan Achromatic Infinity |
| CONFORMITY / TYPE / EYE PIECE - OBJECTIVE DETAILS | Objective Magnification | 10 x, 20 x, 40 x, 45 x, 90 x, 100X, 4X |
| CONFORMITY / TYPE / EYE PIECE - OBJECTIVE DETAILS | Numerical Aperture of Objective | 0.25, 0.5, 0.65, 1.25, 0.45, 0.10 |
| ACCESSORIES | Extra eyepieces (inclusive in the scope of supply) | 5 x, 10 x, 15 x, set of two 5 x, set of two 10 x, set of two 15 x, NA |
| WARRANTY | Warranty | 1, 2, 3, 4, 5 Or higher |
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for the microscopes tender in Etawah for 2026
Bidders must submit GST, PAN, experience certificates, financial statements, and EMD proof (FDR, bank guarantee, or online RTGS) with the technical bid. Ensure OEM authorization or manufacturer undertaking is included for distributor participation. Compliance with IS 4381 and IS 5204 is mandatory, and product demonstration may be requested during evaluation.
What documents are required for the microscope tender in UP
Required documents include GST certificate, PAN card, experience certificates of similar supply, latest financial statements, EMD proof, technical compliance documents, OEM authorization, and any demonstration readiness proofs. Ensure online transfer details reference the bid number and purchaser bank details as stated in ATC.
What standards must the microscopy equipment meet in this bid
Equipment must conform to IS 4381 for pathology microscopes and IS 5204 for related specifications. Bidders should provide evidence of compliance with these standards, including optical performance, eyepiece, objective and numerical aperture specifications, and any required warranty terms.
What is the EMD amount and acceptable payment methods
EMD is ₹20,000. Accepted methods include Fixed Deposit Receipt from a commercial bank, bank guarantee (including e-Bank Guarantee), or online RTGS/internet banking to the FINANCE OFFICER account. Ensure submission of the payment proof within bid documents and original FDR if used.
Can OEMs or distributors participate in this microscope tender
Yes. OEMs or Authorized Distributors may participate, provided an undertaking from the manufacturer is submitted on their letterhead confirming authorization to bid and supply. Direct importers may also participate subject to manufacturer undertaking and proper documentation.
When can demonstration be required for the microscopes bid
Bidder may be called for a product demonstration as part of the technical evaluation. Prepare the microscope configuration details, including eyepieces, objectives, magnification ranges, and numerical apertures to facilitate evaluation by the committee.