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Secretariat Office West Bengal Goods Tender Malda 2026 – Educational Toys & Craft Supplies Supply Contract

Bid Publish Date

21-Jan-2026, 7:38 pm

Bid End Date

18-Feb-2026, 2:00 pm

EMD

₹4,30,000

Value

₹1,71,69,000

Location

MALDA , WEST BENGAL

Progress

Issue21-Jan-2026, 7:38 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

171690

Category

Musical Instrument Drum and Gypsy

Bid Type

Two Packet Bid

Key Highlights

  • • Explicit EMD amount: ₹430,000 with DD/BC payment options
  • • Estimated contract value: ₹17,169,000 indicates bulk supply scope
  • • Delivery quantity flex: 25% up/down during and within currency
  • • Scope: Goods-only supply for 30 educational items
  • • Delivery timeline calculation includes minimum 30 days extension
  • • ATC document exists; bidder must view/upload the tender ATC
  • • Malda, West Bengal location; Malda-based payments and submissions
  • • No technical specs publicly disclosed; focus on supply chain readiness

Tender Overview

The Secretariat Office, under the Land And Land Reforms Department West Bengal, invites bids for a supply-only contract of educational and children's learning materials in Malda (732101). Estimated value: ₹17,169,000 with an EMD of ₹430,000. The scope encompasses a diverse list of 30 item categories including blocks in one net bag, beads and lace sets, water colour brush crayons, geometrical posters, musical instruments, bowls, activity and conversation cards, paper products, kitchen play sets, doctor sets, jigsaw puzzles, numbers and letters kits, jhuri, jute toys, and related learning aids. The procurement focuses on bulk-grade school/playroom supplies for distribution or use across government programs.

Key differentiators include the breadth of product categories (from arts and crafts to early-education toys) and the explicit scope to supply; the contract is delivery-focused with a forms-based EMD submission and option to adjust quantity during contract execution under a 25% clause. The tender emphasizes a pure supply chain role (no manufacturing or installation) and requires adherence to the terms laid out in the ATC accompanying the bid.

Technical Specifications & Requirements

There are no technical specifications in the public tender data. The BoQ lists 30 items across multiple educational and play categories, but item-wise quantities and unit rates are not disclosed in the available data. The bid scope is confined to “Only supply of Goods.” The EMD is ₹430,000, and the estimated contract value is ₹17,169,000, indicating a medium-to-large supply engagement. Bidders should prepare for a standard government procurement process, with submission of EMD via DD/Banker’s Cheque and a hard copy delivery within five days of bid end date.

  • Delivery terms align with option clause allowances (up to 25% quantity variation)
  • Delivery period calculations tie to original delivery period, with a minimum 30 days extension if required
  • EMD payment options include Demand Draft or Banker’s Cheque payable at Malda
  • All bidders must adhere to the formal ATC and the “Scope of Supply” clause indicating goods-only delivery

Terms, Conditions & Eligibility

  • EMD: ₹430,000; payment options include Account Payee DD or Banker’s Cheque payable to DPO ICDS, Malda, with scanned proof and hardcopy within 5 days of bid end/opening
  • Scope: Supply of goods only; no manufacture/installation services
  • Quantity Variability: Up to 25% increase/decrease in bid quantity during contract, at contracted rates
  • Delivery: Period linked to last date of original delivery order; extended delivery time calculation formula applies, minimum 30 days
  • ATC: Bid-specific ATC document uploaded by the buyer
  • BoQ: 30 items; no explicit unit quantities listed in public data
  • Submission: Hardcopy delivery to Buyer within 5 days of bid end/opening; scanned EMD proof uploaded with bid
  • Right to Modify: Purchaser may alter quantity, at contract rates, within specified limits
  • Payment Terms: Not explicitly stated in data; standard government terms apply on award

Key Specifications

  • Product categories include: blocks in a net bag, beads and lace, water colour brush crayons, geometrical shape posters, musical instrument drum, bowls, activity cards, conversation cards, marble paper, plain white sheets, kitchen and play sets, doctor set, jigsaw puzzle, letters and numbers kits, JHURI, counting frames, foam alphabet, and more

  • Estimated value indicates bulk procurement for educational and play materials

  • EMD set at ₹430,000; DD/BC payable at Malda; hardcopy to Buyer within 5 days

  • Scope of supply is strictly goods; no installation/maintenance mentioned

  • ALC: 25% quantity variation right under option clause

Terms & Conditions

  • EMD submission and mode of payment with proofs required

  • Quantity adjustment up to 25% during/order and currency

  • Delivery period rules and minimum extension requirements

Important Clauses

Payment Terms

EMD via DD/Banker’s Cheque; scanned proof with bid; hardcopy to Buyer within 5 days of bid end/opening

Delivery Schedule

Delivery period calculated from last date of original delivery order; extensions tied to quantity changes with minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated in public data; standard government LDs may apply per ATC

Bidder Eligibility

  • Proven track record in supplying educational/gaming goods to government or institutions

  • Financial stability demonstrated by audited statements

  • GST registration and PAN; compliance with local procurement norms

Documents 5

GeM-Bidding-8858591.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 30 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Blocks in one Net Bag Geometrical shaped blocks Dimension list all Items 1 Cube 2 inch 5 cms X 2 inch 5 cms X 2 inch 5 cms 2 pcs Blue Green 2 Cuboid 2 inch 5 cms X 2 inch 5 cms X 4 cms 2 pcs Red 3 Cuboid 2 inch 5 cms X 2 inch 5 cms X 5 cms 2 pcs Blue 4 Cuboid 2 inch 5 cms X 2 inch 5 cms X 6 cms 2 pcs Green 5 Cuboid 4 cms X 4 cms X 2 inch 5 cms 2 pcs Yellow 6 Bridge 2 inch 5 cms X 6 cms X 4 cms pcs Blue 7 Half Round 2 inch 5 cms X 2 cms X 4 cms 1 pcs Green 8 Cylinder 2 inch 5 cms X 2 inch 5 cms dia 2 pcs Blue 9 Cylinder 4 cms X 2 inch 5 cms dia 2 pcs Green 10 Cylinder 5 cm X 2 inch 5 cms dia 2 pcs (Yellow) 11 Triangle 4 cm X 4 cm X 4 cms X 2 inch 5 cms Thickness 2 pcs Blue Green 12 Triangle 4 cm X 4 cm X 6 cms X 2 inch 5 cms thickness 2 pcs Red Yellow 13 Semi Cylinder 2 cms X 4 cms X 2 inch 5 cms Thickness 2 pcs Blue Yellow 14 Trapezium 2 inch 5 cms 4 inch 5 cms 2 inch 5 cms 2 inch 5 cms X 2 inch 5 cms Thickness 2 pcs Blue Green 5,723 pieces buyericdsmld 60
2 Beads and Lace in One Net Bag 25 pcs plastic beads measuring approx 18 mm dia in 5 colours and 5 pcs each and one Lace in a net bag. 5,723 pieces buyericdsmld 60
3 Water Colour Brush Crayons 1 set Water Colour each having 12 colours 2 Brushes No 2 and No 8 4 Box Crayon 12 shades each 5,723 pieces buyericdsmld 60
4 Geometrical ShapePoster 250 GSM in 4 Color print Size 12 inch X 18 inch 5,723 pieces buyericdsmld 60
5 Musical Instrument Drum and Gypsy Drum Dia 17 inch X 5 cms Gypsy Dia 16 cms 5,723 pieces buyericdsmld 60
6 Bowls Without any sharp edge Soft Plastic Bowls of Diameter 12 cms of red blue green and yellow colour 5,723 pieces buyericdsmld 60
7 Activity Cards 3 pcs Odd one Out Cards 250 GSM Art Board A3 3 pcs Fill the Outline Cards each piece having 2 pictures 250 GSM Art Board A3 2 Set of Story Cards in 16 cards 250 GSM Art Board 22 x 17 cm 4 Colour print 1pc Action Picture 250 GSM Art Board 12 inch 18 inch 1 pc Worker and their Tools Chart 250 GSM Art Board12 inch 18 inch 5,723 pieces buyericdsmld 60
8 Conversation Cards 3 pcs Cards with both side 6pictures in 3 cards 250 GSM Art Board A3 4 Colour nprint 5,723 pieces buyericdsmld 60
9 Marble Paper 4 Colours Red Blue Green and Yellow Size 18 inch x 26 inch each 5,723 pieces buyericdsmld 60
10 Plain White Sheets of Blank Paper White Paper-One bundle AS size 70 GSM 200 pcs 5,723 pieces buyericdsmld 60
11 Comb and Ribbon Comb length 20.5 cm Ribbon 1roll coloured satin width 1.2cm 5,723 pieces buyericdsmld 60
12 Sand and Water Play 1 pc 4 ltr Plastic Bucket Good Quality 1 pc 500ml Plastic Mug 1pc Big Plastic Sieve Dia 22 cms 1pc Small Plastic Sieve Dia1O cms 1pc Plastic Scoop Length 21cms 5,723 pieces buyericdsmld 60
13 Slates 10 inch x 8inch slates with 6 mm plastic framing 5,723 pieces buyericdsmld 60
14 Weighing Scale 11.5 inch wooden / plastic bar and Stainless Steel Pans without sharp edges Dia10 cms each. 5,723 pieces buyericdsmld 60
15 Belan-Chaki Wooden set Chaki Dia11cms and Selan Dia17cms 5,723 pieces buyericdsmld 60
16 Kitchen Set 1 Plastic Set with 17 pcs of Items Like Plates Cups Oven, Spoon Pan and etc. 5,723 pieces buyericdsmld 60
17 Fruit Set 6 pcs non-toxic Plastic Model Fruits like Mango Banana Apple etc Half cut with Velcro with knife plate and basket 5,723 pieces buyericdsmld 60
18 Vegetable Set Specimen Plastic Model Vegetables like Potato Brinjal Carrot Onion etc 5,723 pieces buyericdsmld 60
19 Doctor Set 1 plastic set with 14 Pieces like Stethoscope Injection Syringe etc 5,723 pieces buyericdsmld 60
20 Balls 5 Plastic soft Balls in a set Big Circumference of 54 cms Medium Circumference of 30 cms 5,723 pieces buyericdsmld 60
21 Jigsaw Puzzle 1Box 4 colour printed having 3 puzzle Plates Animal Bird and Tree Size 9.5 inch x 6.8 inch Plates Thick Board with Both side laminated 4 colour print. 5,723 pieces buyericdsmld 60
22 Letters and Numbers 1 Bengali Plastic Alphabet 2 English Plastic Alphabet and Numbers 5,723 pieces buyericdsmld 60
23 Watch Wooden Not MDF Square Laminated glossy Clock face 13 cm x 13 cm x 10 mm thickness with 3 plastic hands. 5,723 pieces buyericdsmld 60
24 Plastic Jhuri Cms Diameter Plastic Made. 5,723 pieces buyericdsmld 60
25 Number Wheel Two Circular plates of 19 cms and 9 cms One Selector Answering hand with circular window. All rotational from common axis All made of Laminated MDF 2 inch 5 cm 5,723 pieces buyericdsmld 60
26 Own Universe 250 GSM Art Board 12nch x 18 inch 4 Colour print 5,723 pieces buyericdsmld 60
27 Puzzle Board Size 8 inch 5 cm x 6 inch 75 cm x 5 mm Laminated MDF plate with 8 sockets of geometrical shapes 16 Matching wooden Geometrical Shapes Height 15 mm each with wooden pin to hold in different colours. 5,723 pieces buyericdsmld 60
28 Pyramid Rings in a net bag Setis made of Plastic comprising of 7 multi color rings One base with curved bottom one conical central axis height 24cm one Bear face fixed on top 5,723 pieces buyericdsmld 60
29 Counting Frames 10 rows of non-toxic abacus beads which are of different colours in a wooden frame Each row consists of a different number of abacus beads ranging from1 bead in top row to 10 beads in bottom row. 5,723 pieces buyericdsmld 60
30 Foam Alphabet Total Set of 36 interlocking Foam Tiles Size of each tile is 3 inch 5 cm x 3 inch 5 cm 26 alphabet and 10 numbers 0-9 Full Mat size after assembling of all 36 tiles is 21 inches x 21 inches. 5,723 pieces buyericdsmld 60

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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (similar supply of educational goods)

4

Financial statements demonstrating liquidity

5

EMD submission proof (DD/Banker’s Cheque) and scanned copy

6

Technical bid documents as per ATC

7

OEM authorizations or supplier certifications if any

8

Proof of delivery capability and distribution logistics

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for Malda educational goods tender in 2026?

Bidders must submit GST, PAN, and experience certificates, plus EMD ₹430,000 via DD/BC to DPO ICDS, Malda. Include scanned proof with bid and deliver hardcopy within 5 days. Ensure goods-only scope aligns with the ATC terms and the 30-item BoQ categories.

What documents are required for the Malda goods bid 2026?

Required documents include GST certificate, PAN card, experience certificates for similar supplies, financial statements, EMD proof, technical bid per ATC, OEM authorizations if applicable, and proof of delivery capacity for 30 educational items listed.

What are the delivery expectations for the Malda tender?

Delivery is governed by the original delivery order date with a 25% quantity variation right. If extended, use the formula (increase in quantity/original quantity) × original delivery period, minimum 30 days, ensuring timely supply of all 30 items.

What is the EMD amount and payment method for this tender?

EMD is ₹430,000; payment methods include Account Payee Demand Draft or Banker's Cheque payable at Malda in favor of DPO ICDS, Malda. Upload scanned proof with bid and submit hardcopy within 5 days after bid end/opening.

What is the scope of supply for this Malda procurement?

Scope is strictly supply of goods—30 educational/learning items—without manufacturing or installation services. Bidder must offer complete delivery as per the ATC and ensure goods arrive at the designated Malda location within agreed timelines.

Which items are included in the BoQ for this tender?

The BoQ comprises 30 item categories including blocks in nets, beads and lace sets, water colour crayons, geometrical posters, drums, bowls, activity/conversation cards, paper products, kitchen sets, doctor kits, jigsaws, letters/numbers kits, and foam alphabet sets, among others.

What is the delivery extension rule for quantity changes?

If quantity increases/decreases by up to 25%, the delivery period adjusts using the specified formula, with a guaranteed minimum extension of 30 days; contract rates remain the same for the adjusted quantity.

Are OEM authorizations required for this Malda tender bid 2026?

OEM authorizations are advisable if bidding on branded items. The ATC may specify brand/quality expectations; ensure compliance with any ISI/ISO standards if a standard is invoked in ATC despite public data showing no explicit specs.