Department Of Posts Vehicle Tracking Services Tender West Delhi 12 Months IS 550/Vehicle Tracking 2026
Bid Publish Date
01-Sep-2026, 6:33 pm
Bid End Date
22-Sep-2026, 7:00 pm
EMD
₹3,00,000
Value
₹1,50,00,000
Location
Progress
Key Highlights
- • Brand/OEM requirements: Not specified; bidders should outline vendor-provided platform and data sovereignty
- • Technical standards/certifications: No explicit standards listed; propose ISMS-like security controls and uptime targets
- • Special clauses: 25% quantity/duration variation allowed at issue and post-issuance
- • Eligibility criteria: 12-month service capability for vehicle tracking; ₹3 Lakh EMD; ₹1.5 Crore estimated value
- • Warranty/AMC: Not specified; bidders to define post-go-live support and maintenance terms
- • Penalties/Performance bonds: Not specified; include SLAs and potential LDs in proposal
Tender Overview
Department Of Posts seeks Vehicle Tracking Services for a West Delhi fleet, covering multiple vehicle counts with a 12-month engagement. Estimated value listed as ₹1,50,00,000, with an EMD of ₹3,00,000. Scope notes indicate fleet tracking across designated locations in WEST DELHI, DELHI - 110008. Tender emphasizes quantity flexibility via a 25% option clause and potential scope/modification aligned to contractual needs. BOQ items are not provided, suggesting a service-centric requirement focused on real-time tracking, telemetry, and reporting capabilities. This procurement aims to modernize vehicle visibility and security for public-sector operations. The absence of technical specifications requires bidders to demonstrate robust tracking platform capabilities, data integration, and service delivery readiness. The contract duration and potential expansion terms should be prepared for within the 12-month window. Keywords: tender in West Delhi, Department Of Posts procurement, vehicle tracking services in Delhi.
Technical Specifications & Requirements
- Service category: Vehicle Tracking Services for public fleet under Department Of Posts
- Location scope: WEST DELHI, DELHI - 110008
- Estimated value: ₹1,50,00,000; EMD: ₹3,00,000
- Contract duration: 12 months with a 25% quantity/duration variation clause
- BOQ: Not provided; no itemized list, bidders must define service deliverables
- Required capabilities: real-time GPS tracking, geo-fencing, alerting, reporting dashboards, data security
- Compliance: no explicit standards listed; bidders should propose robust security and uptime
- Special clause: 25% flex for quantity or duration at contract issue and post-issuance
- Delivery/implementation specifics: not stated; propose deployment plan and SLAs
- Warranty/Support: not specified; bidders to define support levels and response times
Terms, Conditions & Eligibility
- EMD: ₹3,00,000 (electronic/RTGS/DD acceptable as per T&C)
- Duration: 12 months with potential 25% alteration as per clause
- Option Clause: up to 25% increase/decrease in quantity or duration
- BOQ: No items listed; prepare service-level deliverables and performance metrics
- Submission readiness: provide platform demonstration, security assurances, and integration plan
- Payment terms not specified; propose milestone-linked payments with SLA-based penalties
Key Specifications
-
Vehicle Tracking Services for public fleet in West Delhi
-
Estimated value ₹1,50,00,000 with EMD ₹3,00,000
-
Contract duration 12 months with 25% variation clause
-
Real-time GPS tracking, geo-fencing, alerts, dashboards
-
Data security and uptime commitments to be defined by bidder
Terms & Conditions
-
25% variation in quantity or duration allowed
-
EMD of ₹3,00,000 required for bid submission
-
No BOQ items; bidders must define service deliverables and SLAs
Important Clauses
Payment Terms
Not explicitly specified; bidders should propose milestone-based payments aligned with SLAs and delivery
Delivery Schedule
No fixed delivery dates; require deployment plan and phased implementation
Penalties/Liquidated Damages
No LDs stated; bidders should include SLA-based penalties for downtime or non-performance
Bidder Eligibility
-
Minimum 3 years of vehicle tracking/telematics deployment experience
-
Financial viability demonstrated by audited statements
-
Capability to operate in Delhi with compliant data handling
Tender Data
Bid Details
Quantity
300
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
300
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Hiring of Vehicle Tracking Services - 80; 200; Yes; 12 Months; Less than 5 Sec
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
26
Pre-Bid & Qualification
Pre-Bid Date
09-09-2026 14:00:00
Pre-Bid Venue
Parcel Directorate, 1st floor, Chanakyapuri Post Office building, New Delhi- 110021
Delivery Details
Delivery Locations
1
Delivery Cities
New Delhi
Delivery Pincodes
110021
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Deepanshu Kukreti | 110021,PARCEL DIRECTORATE, MALCHA MARG POST COMPLEX, CHANAKYAPURI, , NEW DELHI- 110021 | New Delhi | Delhi | 110021 | 300 | - | Duration in days during Contract Period : 730 |
Authority Records
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Documents 6
GeM-Bidding-9831625.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for vehicle tracking or similar telematics projects
Financial statements (last 2-3 years)
EMD submission proof (DD/online payment receipt)
Technical bid documents and platform demonstration plan
OEM authorizations or reseller agreements (if applicable)
Frequently Asked Questions
Key insights about DELHI tender market
How to bid for vehicle tracking tender in West Delhi Department Of Posts
Bidders must submit GST, PAN, experience certificates, financial statements, and EMD proof of ₹3,00,000. Provide a technical bid with platform capabilities, deployment plan, and SLAs. The contract runs for 12 months, with a 25% variation allowance for quantity or duration.
What documents are required for vehicle tracking tender in Delhi 2026
Required documents include GST registration, PAN, up-to-date financial statements, experience certificates for telematics projects, EMD payment proof, technical bid and OEM authorizations if applicable. Ensure platform security and data handling compliance are demonstrated.
What are the technical requirements for vehicle tracking services in Delhi
Proposed services should include real-time GPS tracking, geo-fencing, event alerts, comprehensive dashboards, and secure data transmission. No formal standards are listed; bidders should propose robust uptime targets and security controls with deployment timelines.
What is the EMD amount for the Delhi vehicle tracking tender
The EMD is ₹3,00,000. Submit via online payment or bank demand draft as per buyer terms. EMD validity should cover the bid evaluation period, with refund procedures clearly described if not selected.
When is the contract duration and variation clause for the Delhi bid
Contract duration is 12 months with a 25% variation window. The buyer may increase or decrease quantity or duration up to 25% at contract issue and post-issuance, requiring bidder acceptance of revised scope.
What delivery terms and penalties should bidders propose for this tender
Since explicit penalties are not provided, propose SLA-based penalties for downtime and missed response times, along with milestone-based payments. Include performance metrics, uptime targets, and clear escalation paths to protect service quality during the 12-month engagement.