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Hindustan Petroleum Corporation Ltd Engine Spare Parts & Maintenance Tender Jaipur Rajasthan 2025

Bid Publish Date

20-Dec-2025, 10:39 am

Bid End Date

30-Dec-2025, 4:00 pm

Value

₹15,00,000

Location

JAIPUR , RAJASTHAN
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Progress

Issue20-Dec-2025, 10:39 am
Technical30-12-2025 11:22:52
Financial
Award07-Feb-2026, 12:05 am
Explore all 4 tabs to view complete tender details

Quantity

156

Category

CRANKSHAFTV6ASSY

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM alignment: specifies engine spare parts and maintenance services suitable for HPCL equipment
  • • Technical scope includes cranks, seals, gaskets, tappets, oil pumps, and servicing like calibration and overhaul
  • • Option clause allowing 25% quantity variation during contract and currency with delivery time recalculation
  • • Mandatory forms: Section VI-1 and Form 12; GST, PAN, Udyam, Integrity Pact if applicable
  • • Financials: last 3 years Profit & Loss and Balance Sheet submission required
  • • Delivery conditions tied to last delivery order date; extended time formula with minimum 30 days
  • • 50-item BOQ indicating diverse engine components and associated maintenance work
  • • No explicit EMD amount disclosed; bidders must verify ATC terms

Categories 76

BP INSTRUMENT VOLTMETER FITMENT PLATFORM SCALE CRANKSHAFT ASSY DECIBEL METER POOL HEATER GLUCOMETER BEARING HOLDERS BARITONE HORNS PARAMETER TEST RING PNEUMATIC PRESSURE GAUGE TESTING INSTRUMENT GASKETS AND SEALS WEIGH BRIDGE PLAIN BEARING THERMOWELLS AIR CYLINDERS BELLOW MISCELLANEOUS DESERT COOLER ENGINE REPAIR OIL PUMP VALVE WATER LEVEL RECORDER WATER SUPPLY MATERIAL FILTER RETAINERS SOLAR WATER SYSTEM BEARING SHELL THRUST SPRAYER BODYWEIGHT MEASURING SCALE RADIO FREQUENCY ANALYSER HARDWARE AND FASTENERS HOT AIR BOILER HEAT PUMP ROUTINE MAINTENANCE SMART POSITIONER BOILERS HEATING EQUIPMENT SPARES RUBBER GASKET SEALS WATTMETERS TRANSITION METALS FUEL FILTERS AMC OF ELECTRONIC PYROMETERS ARTICULATING LAZY ARMS CENTRIFUGE BUCKETS SOLAR WATER HEATER RUBBER PRODUCT SOLAR GEYSER THICKNESS GAUGE ENGINE PARTS RUBBER AND ELASTOMERS GAS PIPELINE FILTERS BELT CLEANING ROLLER VALVE PARTS AND ACCESSORIES MAINTENANCE CONTRACT OF ELECTRONIC WATER COOLED ENGINE GEOTHERMAL POWER PROJECT TRANSPORTATION ENGINE GASKETS HEAT TRANSFER OIL SEALING RING WATER PUMP SOLAR HEATING THRUST BEARING MEDICAL DIAGNOSTIC GAMMA CAMERAS PNEUMATIC POSITIONER WEIGHTS AUDIOMETERS FLYWHEEL TURBO COMPRESSORS

Tender Overview

Hindustan Petroleum Corporation Ltd invites bids for comprehensive engine spare parts and maintenance services in Jaipur, Rajasthan. The procurement covers a broad range of components such as crankcases, oil pumps, valve guides, gaskets, tappets, seals, wear parts, and related service work (engine overhaul, calibration, and servicing). Estimated value is ₹15,00,000, with a BoQ comprising 50 items. The tender allows a 25% quantity variation at contract award and during the currency of the contract, at contracted rates. Bidders must upload Form 12, and ensure compliance with GST, PAN, Udyam, and integrity-related documents. Unique scope includes on-site/off-site maintenance, calibration, and parts supply aligned to OEM or equivalent quality, with potential extension for additional items under the option clause. This opportunity targets suppliers with proven capability in heavy-engine components and HPCL’s maintenance ecosystem.

Technical Specifications & Requirements

  • Total BOQ items: 50 with varied engine components and services.
  • Estimated value: ₹15,00,000; bid should reflect multiple line items.
  • Option clause: quantity may increase up to 25% during contract; delivery period recalculated using the formula provided, minimum 30 days.
  • Documents to upload: Section VI-1, Form 12, GST, PAN, Udyam, Integrity Pact (if applicable), PO/Invoices of similar work, and last 3 years of Profit & Loss and Balance Sheet.
  • Delivery/Service scope: engine overhaul, calibration, and servicing including components like oil pumps, seals, gaskets, and related fittings; compliance with HPCL procurement terms.
  • Pre-qualification: compliance with tender terms and submission of mandatory forms to avoid rejection.

Terms, Conditions & Eligibility

  • EMD: not specified in data; bidders must verify terms in the ATC and Form 12.
  • Delivery timeline: delivery window linked to last date of original delivery order; extension rules apply under the option clause.
  • Documents required: GST, PAN, Udyam, integrity pact (if applicable), experience certificates, financial statements for last 3 years, PO/completion letters, and forms mentioned in Form 12.
  • Payment terms: not detailed in provided data; refer to buyer ATC for payment schedule.
  • Penalty/extension rules: quantity variation up to 25% with contracted rates; minimum additional time 30 days; delivery extended accordingly.
  • Bid submission: upload of all required documents and filled forms; non-submission leads to rejection.

Key Specifications

  • Total BoQ items: 50

  • Estimated value: ₹15,00,000

  • Option quantity: up to 25%

  • Delivery period: calculated if extended, minimum 30 days

  • Mandatory documents: Form 12, Section VI-1, GST, PAN, Udyam

Terms & Conditions

  • Quantity variation up to 25% during contract at contracted rates

  • Delivery period adjusts based on option clause; minimum 30 days for additional time

  • Mandatory submission of Form 12, Section VI-1 and financial documents

Important Clauses

Option Clause

Purchaser may increase/decrease quantity up to 25% at contracted rates; extended delivery time follows specified formula

Documentation

Upload Form 12, Section VI-1; GST, PAN, Udyam; Integrity Pact if applicable; last 3 financial years P&L and Balance Sheet

Delivery Schedule

Delivery window commences from the last date of the original delivery order; additional time based on extra quantity

Bidder Eligibility

  • Proven capability in engine spare parts supply and maintenance

  • Compliance with GST, PAN, Udyam, and integrity requirements

  • Submission of Form 12, Section VI-1 and financial documents for last 3 years

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

RINGHALF , THRUSTWASHERBRONZE , MAINBRGSTOPBOTTOM , CONNRODBRGTOPBOTTOM , OILRINGVIT-1424 5 , OILSEAL1109012MMTHK , OILSEALFLYWHEELSIDE , CRANKSHAFTV6ASSY , SETPISTIONRING , VALVEGUIDE-D3-D4 , PUSHROD-D3 , INLETVALVEKV2995 , VALVECONEOUTLETKV2996 , EHVSINSERTSEMIFINI , VSINSERTINLETSEMIFINI , GASKETCYLHEAD128DIA , TAPPET-D3D4Engine , LUB OILPUMP , L O FLTRELEMENTV8-V6 , LOFILTERHDASSLY , WATERPUMPASSLY , PRE-CLEANER , Element-Pre-Fuelfilter , Element-Micro-Fuelfilter , ELEMENT-F-FLTRPRE3LTR , GREAVESLUBOILCI4-50LTRPACK , SETOFO- RINGSFORTBD3V6 , SETOFGASKETSTBD3V6IIHE , SETOFHOSESFORTBD3V6HE , SETOFCOPPERJOINTS , SETOFHOSECLIPS-TBD3V6 , SETOFFLEF-P-TBD3V8 , REPAIRKIT105292001477-478 , DUELOUTPUTMAGN PICKUPWITHM-FCONN , LINERD3 modified , CRANKCASED3V6 FOR MOTORPA LFIP , INTRMDTFLNGDBELLOW , MiscellaneousSpare , AfterCoolerServicing , Heat exchanger including gasket , OilCoolerServicing , Blcok Line Bore and Crank , CON ROD , FIP pump Calibration , InjecorCalibrationAtWorkShop , Cylinder Head Reconditioning , TurboChargerServicing , EngineMajorOverhulingCharges , Aligment , Transportation

Authority Records

MINISTRY OF PETROLEUM AND NATURAL GASHINDUSTAN PETROLEUM CORPORATION LTD

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Documents 5

GeM-Bidding-8741592.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 50 Items Sign in for GEM prices

#1

RINGHALF

RING HALF

2 pieces Delivery: 30 days
#2

THRUSTWASHERBRONZE

THRUST WASHER BRONZE

2 pieces Delivery: 30 days
#3

MAINBRGSTOPBOTTOM

MAIN BRGS TOP BOTTOM

4 pieces Delivery: 30 days
#4

CONNRODBRGTOPBOTTOM

CONN ROD BRG TOP BOTTOM

6 pieces Delivery: 30 days
#5

OILRINGVIT-1424 5

OILRING VIT-142 4 5

12 pieces Delivery: 30 days
#6

OILSEAL1109012MMTHK

OILSEAL 110 90 12 MM THK

1 pieces Delivery: 30 days
#7

OILSEALFLYWHEELSIDE

OIL SEAL FLYWHEEL SIDE

1 pieces Delivery: 30 days
#8

CRANKSHAFTV6ASSY

CRANKSHAFT V6 ASSY

1 pieces Delivery: 30 days
#9

SETPISTIONRING

SET PISTION RING

6 pieces Delivery: 30 days
#10

VALVEGUIDE-D3-D4

VALVE GUIDE -D3-D4

12 pieces Delivery: 30 days
#11

PUSHROD-D3

PUSH ROD - D3

12 pieces Delivery: 30 days
#12

INLETVALVEKV2995

INLET VALVE KV 2995

6 pieces Delivery: 30 days
#13

VALVECONEOUTLETKV2996

VALVE CONE OUTLET KV 2996

6 pieces Delivery: 30 days
#14

EHVSINSERTSEMIFINI

E H V S INSERT SEMIFINI

6 pieces Delivery: 30 days
#15

VSINSERTINLETSEMIFINI

V S INSERT INLET SEMIFINI

6 pieces Delivery: 30 days
#16

GASKETCYLHEAD128DIA

GASKET CYL HEAD 128DIA

6 pieces Delivery: 30 days
#17

TAPPET-D3D4Engine

TAPPET - D3 D4 Engine

12 pieces Delivery: 30 days
#18

LUB OILPUMP

LUB OIL PUMP

1 pieces Delivery: 30 days
#19

L O FLTRELEMENTV8-V6

L O FLTR ELEMENT V8-V6

2 pieces Delivery: 30 days
#20

LOFILTERHDASSLY

LO FILTER HD ASSLY

1 pieces Delivery: 30 days
#21

WATERPUMPASSLY

WATER PUMP ASSLY

1 pieces Delivery: 30 days
#22

PRE-CLEANER

PRE-CLEANER

1 pieces Delivery: 30 days
#23

Element-Pre-Fuelfilter

Element -Pre -Fuel filter

1 pieces Delivery: 30 days
#24

Element-Micro-Fuelfilter

Element -Micro -Fuel filter

1 pieces Delivery: 30 days
#25

ELEMENT-F-FLTRPRE3LTR

ELEMENT-F-FLTR PRE 3LTR

1 pieces Delivery: 30 days
#26

GREAVESLUBOILCI4-50LTRPACK

GREAVES LUB OIL CI4 -50 LTR PACK

1 pieces Delivery: 30 days
#27

SETOFO-RINGSFORTBD3V6

SET OF O-RINGS FOR TBD3V6

1 pieces Delivery: 30 days
#28

SETOFGASKETSTBD3V6IIHE

SET OF GASKETS TBD3V6 II HE

1 pieces Delivery: 30 days
#29

SETOFHOSESFORTBD3V6HE

SET OF HOSES FOR TBD3V6HE

1 pieces Delivery: 30 days
#30

SETOFCOPPERJOINTS

SET OF COPPER JOINTS

1 pieces Delivery: 30 days
#31

SETOFHOSECLIPS-TBD3V6

SET OF HOSE CLIPS-TBD3V6

1 pieces Delivery: 30 days
#32

SETOFFLEF-P-TBD3V8

SET OF FLE F- P-TBD3V8

1 pieces Delivery: 30 days
#33

REPAIRKIT105292001477-478

REPAIR KIT 105292001477-478

1 pieces Delivery: 30 days
#34

DUELOUTPUTMAGN PICKUPWITHM-FCONN

DUEL OUTPUT MAGN PICK UP WITH M-F CONN

1 pieces Delivery: 30 days
#35

LINERD3 modified

LINER D3 modified

6 pieces Delivery: 30 days
#36

CRANKCASED3V6 FOR MOTORPA LFIP

CRANK CASE D3V6 FOR MOTORPAL FIP

1 pieces Delivery: 30 days
#37

INTRMDTFLNGDBELLOW

INTRMDT FLNGD BELLOW

2 pieces Delivery: 30 days
#38

MiscellaneousSpare

Miscellaneous Spare

1 pieces Delivery: 30 days
#39

AfterCoolerServicing

Recondtioning Including Gasket

1 pieces Delivery: 30 days
#40

Heat exchanger including gasket

Reconditioning Including Gasket

1 pieces Delivery: 30 days
#41

OilCoolerServicing

Reconditioning Including Gasket

1 pieces Delivery: 30 days
#42

Blcok Line Bore and Crank

Fitment

1 pieces Delivery: 30 days
#43

CON ROD

Con Rod Reconditioning

6 pieces Delivery: 30 days
#44

FIP pump Calibration

Caliberation of pump

1 pieces Delivery: 30 days
#45

InjecorCalibrationAtWorkShop

Injecor Calibration At Work Shop

6 pieces Delivery: 30 days
#46

Cylinder Head Reconditioning

Cylinder Head Reconditioning At Work Shop

6 pieces Delivery: 30 days
#47

TurboChargerServicing

Turbo Charger Servicing

1 pieces Delivery: 30 days
#48

EngineMajorOverhulingCharges

Engine Major Overhuling Charges

1 pieces Delivery: 30 days
#49

Aligment

Pump and Enigne

1 pieces Delivery: 30 days
#50

Transportation

Transporation Charge

1 pieces Delivery: 30 days

Required Documents

1

GST certificate

2

PAN card

3

Udyam Certificate

4

Section VI-1 filled and signed

5

Form 12 populated and submitted

6

Integrity Pact (if applicable)

7

PO + Completion Letter or PO + All Invoices of similar works

8

Profit and Loss Statement & Balance Sheet of last 3 financial years

Technical Results

S.No Seller Item Date Status
1
MANISH INDUSTRIAL CORPORATION   Under PMA
-30-12-2025 11:22:52

Financial Results

Rank Seller Price Item
L1
MANISH INDUSTRIAL CORPORATION(MII)   Under PMA
Item Categories : RINGHALF,THRUSTWASHERBRONZE,MAINBRGSTOPBOTTOM,CONNRODBRGTOPBOTTOM,OILRINGVIT-1424 5,OILSEAL1109012M

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about RAJASTHAN tender market

How to bid for the HPCL engine spare parts tender in Jaipur 2025

Bidders must submit Form 12 and Section VI-1, along with GST, PAN, Udyam, and integrity pact. Provide last 3 years financials (P&L, Balance Sheet) and PO/Completion letters for similar works. Ensure the 50-item BoQ is addressed with accurate line-item pricing and confirm qualification against OEM or equivalent parts.

What documents are required for HPCL Jaipur maintenance tender submission

Required documents include GST certificate, PAN card, Udyam certificate, Section VI-1, Form 12, integrity pact if applicable, PO/Invoices for similar works, and last 3 years financial statements (P&L and Balance Sheet). These must be uploaded with the bid to avoid rejection.

What are the technical specifications for HPCL engine parts tender 2025 in Rajasthan

Technical scope covers 50 BoQ items including crankcases, oil pumps, gaskets, seals, tappets, and lubrication components, plus related calibration and overhaul services. The bidder should align with OEM standards or equivalent, and ensure delivery of high-quality engine parts with compatible specifications.

When is the delivery timeline for HPCL Jaipur engine parts contract

Delivery begins from the last date of the original delivery order; if the option clause increases quantity, the additional time is calculated as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days for extension.

What is the 25% option clause in HPCL Jaipur tender and how to apply

The purchaser may increase contracted quantity by up to 25% at the same rates during contract, with delivery time extension calculated per the stated formula. Bidders should factor potential volume changes in pricing and logistics planning.

Which entities qualify for HPCL engine parts tender in Jaipur 2025

Eligible bidders must demonstrate capability in engine spare parts supply and maintenance, hold valid GST/PAN, submit Udyam, and provide Form 12 and Section VI-1. They should also supply prior experience certificates for similar works and financial statements for the last three years.

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