Prisons Administration And Reforms Department Uttar Pradesh Ration Kit Tender Pratapgarh UP 2026
Bid Publish Date
23-Oct-2026, 3:15 pm
Bid End Date
02-Nov-2026, 3:00 pm
Location
Progress
Key Highlights
- • Quantity flexibility: option to increase/decrease quantity up to 25% at placement and during contract at contracted rates
- • Service Centre requirement: Functional Service Centre in each consignee state; 30-day setup from award
- • Dedicated toll-free service support and escalation matrix mandatory
- • ATC compliance: bidders must adhere to buyer-added terms and conditions
Tender Overview
The procurement opportunity is issued by the Prisons Administration And Reforms Department, Uttar Pradesh, for a Ration Kit (Q4) in Pratapgarh, Uttar Pradesh 229403. The contract framework includes an option to adjust quantity up to 25% during both initial and currency periods, with delivery timelines anchored to the original delivery schedule. The terms require a functional service presence in the consignor’s state for carry-in warranties and demand a dedicated service channel and escalation matrix. The emphasis is on compliant suppliers able to meet on-site or carry-in service expectations and to adapt to fluctuating volumes while preserving contracted rates. The tender emphasizes ATC terms and the possibility of quantity expansion during contract execution, demanding robust operational readiness from bidders.
Technical Specifications & Requirements
- Product category: Ration Kit (Q4) for Prisons Department in Uttar Pradesh.
- Quantity: Not specified; subject to 25% bid quantity increase and 25% extension during contract if exercised.
- Delivery: Calculated extension time formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days; original delivery period may be extended up to the original window.
- Service obligations: Functional Service Centre in the state of each consignee location for carry-in warranty; on-site warranty for specific goods; 30-day establishment window post-award.
- Support: Dedicated toll-free service number; clear escalation matrix for service support.
- ATC terms: Acceptance of option clause and delivery-time extensions; supplier must comply.
Terms & Eligibility
- Quantity variance: Bid quantity may increase up to 25%; extended delivery period may apply with conditional timing.
- Service infrastructure: Establish a Functional Service Centre within 30 days of award if not present; payment released upon documentary evidence.
- Support requirements: Dedicated toll-free number and escalations for service support must be provided.
- Documentation: Prepare evidence of service capabilities and ATC compliance; comply with all Buyer Added Terms and Conditions.
Key Specifications
-
Ration Kit (Q4) procurement for Prisons Department
-
Estimated value and exact quantities not disclosed
-
Standards/quality requirements not specified in data; bidders should rely on ATC and general procurement standards
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Delivery and service obligations explicitly tied to 30-day establishment and escalation matrices
Terms & Conditions
-
Option to adjust quantity by up to 25% at contract placement and during currency
-
Functional Service Centre in each consignee state; 30-day establishment
-
Dedicated toll-free service number and escalation matrix required
Important Clauses
Payment Terms
Payment shall be released after submission of service evidence and adherence to ATC terms; no fixed advance terms specified
Delivery Schedule
Delivery period calculated with extended duration formula; minimum 30 days extension for increased quantity
Penalties/Liquidated Damages
Penalties and LD details not specified in provided data; bidders should rely on standard government procurement LD norms
Bidder Eligibility
-
Eligibility criterion 1
-
Eligibility criterion 2
-
Eligibility criterion 3
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
3
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Ration Kit (Q4)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Pratapgarh
Delivery Pincodes
230001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| RISHABH DWIVEDI | 230001,DISTRICT JAIL PRATAPGARH | Pratapgarh | Uttar Pradesh | 230001 | 1 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-10072656.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST certificate, PAN card
Experience certificates for similar ration kit supply
Financial statements or turnover proof
EMD (as applicable by terms) and security deposit documentation
Technical bid documents and OEM authorizations if applicable
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for the ration kit tender in Pratapgarh UP 2026?
Bidders must meet eligibility criteria including service capabilities in Uttar Pradesh, establish a functional service centre within 30 days of award, provide a dedicated toll-free service line and escalation matrix, and submit GST, PAN, experience certificates, and financials along with the technical bid. The option clause allows quantity changes up to 25%, with delivery extensions based on a calculated formula.
What documents are required for bid submission in Pratapgarh ration kit tender?
Submit GST certificate, PAN card, experience certificates for similar supply, financial statements showing turnover, EMD/security deposit documents, technical bid documents, and OEM authorizations if applicable. Ensure service capability proof and escalation contacts are included to meet ATC terms and service requirements.
What are the delivery extension rules for the ration kit contract?
Delivery time scales are adjusted using: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum increase of 30 days. The purchaser may extend to the original delivery window while applying the option clause, ensuring contracted rates remain unchanged.
Which organization is issuing the ration kit tender in Pratapgarh?
The Prisons Administration And Reforms Department, Uttar Pradesh, is seeking bids for a Ration Kit (Q4) in Pratapgarh, Uttar Pradesh. The procurement emphasizes service support, quantity flexibility, and ATC compliance, with bidders required to establish local service capabilities.
What are the service support requirements for bidders in this tender?
Bidders must provide a dedicated toll-free service number and an escalation matrix. If a service centre does not exist in the state, it must be established within 30 days of award, with payment contingent on documentary evidence of functional existence.
Are there any standards or certifications specified for the ration kit?
No specific standards or certifications are stated in the available data. Bidders should reference ATC terms and general procurement norms, ensuring capability to meet supply and service obligations within Uttar Pradesh and align with contract delivery requirements.
What is the scope of quantity variation allowed in this tender?
The purchaser reserves the right to increase or decrease the bid quantity by up to 25% at contract placement and during the currency of the contract, at the contracted rates. This requires bidders to plan scalable production and flexible logistics.
What is required for payment terms under this ration kit procurement?
Payment terms are tied to submission of service evidence and compliance with ATC terms; explicit advance or milestone payments are not described in the data. Bidders should prepare invoices following delivery milestones and ensure proper documentation for release.