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National Aluminium Company Limited foam concentrate tender Bhubaneswar Odisha - Fluorinated surfactant, 5-year warranty, SA8000 2025

Bid Publish Date

08-Nov-2025, 10:11 am

Bid End Date

29-Nov-2025, 3:00 pm

Location

KORAPUT , ODISHA

Progress

Issue08-Nov-2025, 10:11 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1000

Bid Type

Two Packet Bid

Categories 3

SURFACTANTS DEIONIZER FOAM FIRE EQUIPMENT

Tender Overview

The Organization is National Aluminium Company Limited (NALCO), Bhubaneswar, issuing an open GeM tender for a foam concentrate product described as containing a fluorinated surfactant with stabilizing additives. The procurement location is Koraput, Odisha 763001. The contract includes a 5-year service life warranty and requires compliance with GeM terms, GST inclusions, and social accountability via the SA8000 questionnaire. Bidders must confirm technical specifications and accept standard GeM payment terms. The tender emphasizes delivery timeliness due to Liquidated Damages, and asks bidders to indicate MSME registration status. A complete bid must integrate all item prices for the entire scope. The opportunity targets suppliers capable of meeting specialty chemical formulations with social compliance.

Technical Specifications & Requirements

  • Product: foam concentrate containing a fluorinated surfactant with stabilizing additives
  • Warranty: 5 years service life
  • Compliance: submit SA8000 questionnaire in full; no alterations
  • Payment terms: GeM standard payment term; GST handling as per invoice reflected in GST returns
  • Documentation: provide OEM authorisation if applicable; consent to NALCO’s bank guarantee format for EMD/Performance
  • LD clause: delivery within the specified period; LD up to 0.5% per week with 5% maximum on undelivered value
  • MSME status: indicate eligibility/registration
  • Certification: SA8000, and any required social accountability documentation
  • Pricing: all costs inclusive of GST, freight, and insurance; single price summation for all items

Terms, Conditions & Eligibility

  • EMD amount: not disclosed in tender; bank guarantee must follow NALCO format
  • Warranty: 5 years; ensure service life warranty coverage
  • Delivery: LD applies if delivery is delayed; penalties up to 5% of undelivered portion
  • Payment: GeM standard terms; GST reflected in GSTR-2A/Anx-2
  • Documentation: include GST certificate, PAN, experience certificates, financial statements, EMD documents, OEM authorizations, SA8000 questionnaire
  • MSME: indicate whether registered; provide certificate
  • Compliance: bidder must accept NALCO terms and the NIT/specifications; non-acceptance may lead to rejection
  • Eligibility: Open tender; respond to ATC confirmations and provide conformance to technical specs

Key Specifications

  • Product/service: foam concentrate with fluorinated surfactant

  • Warranty: 5 years service life

  • Payment terms: GeM standard; GST treatment per invoice

  • Delivery: LD clause with 0.5% per week, max 5% of undelivered value

  • Compliance: SA8000 questionnaire must be submitted

  • Documentation: OEM authorization where required

Terms & Conditions

  • EMD amount not disclosed; bank guarantee must follow NALCO format

  • 5-year service life warranty is mandatory

  • SA8000 social accountability questionnaire is required

Important Clauses

Payment Terms

GeM standard payment terms; GST reflected in GST returns; GST invoice in GSTR-2A/Anx-2

Delivery Schedule

Delivery within the contract period; LD at 0.5% per week up to 5% of undelivered value

Penalties/Liquidated Damages

LD applicable for late delivery; maximum 5% of undelivered portion; option to cancel and source elsewhere at supplier risk

Bidder Eligibility

  • Open tender eligibility with ability to supply fluorinated surfactant foam concentrate

  • Must accept GeM terms and NALCO ATC conditions

  • MSME status: provide certificate if applicable; confirm social compliance requirements

Documents 5

GeM-Bidding-8562399.pdf

Main Document

Technical Specification/Buyer Specification Document

TECHNICAL

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates (similar foam concentrate supply)

4

Financial statements (last 3 years)

5

EMD/Security deposit documentation (in NALCO format)

6

Technical bid documents showing conformance to ATC

7

OEM authorization (where applicable)

8

SA8000 questionnaire fully filled (no alterations)

9

Manufacturer/supplier warranty certificate (if any)

Frequently Asked Questions

Key insights about ODISHA tender market

What documents are required for Nalco foam concentrate tender in Koraput Odisha 2025

Bidders must submit GST certificate, PAN, last 3 years financial statements, experience certificates for similar foam concentrates, EMD/bank guarantee in NALCO format, OEM authorizations where applicable, SA8000 questionnaire, and technical bid conforming to ATC. Include GeM payment acceptance and delivery terms.

How to confirm technical specification conformance for Nalco foam concentrate

Respond with explicit confirmation to the Technical Specification in the NIT, including fluorinated surfactant content, stabilizing additives, and service-life warranty. Attach any available test certificates and ensure SA8000 questionnaire is fully completed without alterations.

What is the warranty requirement for Nalco foam concentrate procurement

The contract requires a 5-year service life warranty from the supplier. Include warranty terms, coverage scope (defects, performance), and service terms in the bid; align with NALCO’s SA8000 social accountability expectations.

When is delivery expected for Nalco foam concentrate in this tender

Delivery terms follow the LD clause: delivery within the contract period with liquidated damages of 0.5% per week up to a maximum of 5% of the undelivered portion. Ensure production and freight readiness to avoid LD penalties.

What are GeM payment terms for Nalco procurement of foam concentrate

Prices on GeM include GST, freight, PF, insurance, and other charges. Payment follows GeM standard terms; GST is claimed in GSTR-2A/Anx-2. Bidders must comply with GST invoicing and the NALCO acceptance of GeM terms.

Is MSME registration mandatory for Nalco foam concentrate bid

MSME status should be indicated if applicable. If registered, provide the MSME certificate; otherwise, proceed as a non-MSME vendor while meeting all technical and financial eligibility, including SA8000 compliance.

What is the scope of social accountability required for this Nalco tender

Submit the fully filled SA8000 questionnaire without alterations. This demonstrates social accountability; ensure all sections are completed and aligned with NALCO’s SA8000 expectations as part of vendor eligibility.