E-municipalities UP Sweeping Broom V5 Q4 Tender Fatehpur Uttar Pradesh 2026
Bid Publish Date
29-Aug-2026, 2:51 pm
Bid End Date
12-Sep-2026, 7:00 pm
EMD
₹13,400
Location
Progress
Tender Overview
The opportunity is issued by the Urban Development Department Uttar Pradesh via the E-municipalities platform for the procurement of a Sweeping Broom (V5) Q4 to serve municipal cleaning needs in Fatehpur, Uttar Pradesh. The tender specifies an EMD of ₹13,400 and a flexible quantity clause allowing adjustments up to 25% of bid quantity at contract placement and during contract currency. The contract anticipates delivery commitments after orders, with blended terms for extended periods as quantities fluctuate. The scope emphasizes generic broom attributes, with emphasis on handle, bristle binding material, and overall broom length. The absence of a BOQ indicates itemized volumes not disclosed publicly. Unique aspects include the supplier’s ability to meet local service expectations and post-award delivery adaptability. Bidders should prepare for turnover verification and OEM-related criteria to qualify. The procurement is positioned as a municipal goods contract under UP Urban Development, with a focus on basic broom specifications and post-award service considerations.
Technical Specifications & Requirements
- Category: Sweeping Broom (V5) Q4; Type of Broom; Material of Handle/Plug; Material of binding in Bristles; Overall length of the Broom including handle (cm)
- Key data points to confirm: product category designations, handle material, bristle binding material, and overall broom length in centimeters
- BOQ shows zero items; bidders must rely on title/terms for scope and ensure compatibility with generic broom standards and municipal usage
- EMD: ₹13,400; service centers required in-state or on-site support per warranty terms; turnover proofs and OEM turnover thresholds apply for eligibility
- Delivery/installation expectations are tied to option clause and contract quantity adjustments, with minimum 30 days extended delivery logic when applicable
- Service capability: if carry-in warranty, functional service centers in each consignee state; on-site warranty exceptions apply; establish center within 30 days if not existing
Terms, Conditions & Eligibility
- EMD: ₹13,400 (bond/deposit as per tender terms) and related submission
- Turnover criteria: average annual turnover over last 3 financial years; provide audited balance sheets or CA/Cost Accountant certificate
- OEM turnover criteria: same 3-year turnover requirement for OEM supplying primary product; apply to bunch bids with highest primary bid value
- Delivery & extension: deliver as per original delivery period; option clause allows up to 25% quantity variation with corresponding delivery time adjustments
- Service centers: must have functional state-wide service centers; if not present, establish within 30 days of award; carry-in vs on-site warranty terms
- Additional documentation: GST, PAN, experience certificates, financial statements, technical compliance, OEM authorizations, and EMD submission documents
Key Specifications
-
- Product category: Sweeping Broom (V5) Q4
-
- Type of Broom: General purpose municipal broom (as per title) with V5 configuration
-
- Material of Handle/Plug: specified by tender; confirm compatibility with standard broom handles
-
- Material of binding in Bristles: specified binding material for bristles
-
- Overall length (cm): total length including handle; exact measurement to be provided by bidder
Terms & Conditions
-
Key Term 1: EMD ₹13,400 to accompany bid submission
-
Key Term 2: Up to 25% quantity variation during contract and at order placement
-
Key Term 3: OEM turnover and bidder turnover verified over last 3 financial years with proper certificates
Important Clauses
Payment Terms
Standard tender payment terms apply; submit EMD ₹13,400 and provide bank details for deposit; no advance payment without approval; payment schedule to be defined in contract
Delivery Schedule
Delivery begins after order; extended delivery periods allowed with 25% quantity variation; minimum additional time calculation as per formula; minimum 30 days added if original period short
Penalties/Liquidated Damages
Liquidated damages terms will apply for delays per contract schedule; exact LD rate to be defined in award; ensure timely delivery to Fatehpur, UP
Bidder Eligibility
-
Average annual turnover in last 3 financial years: meet the minimum as indicated in bid document
-
OEM turnover criterion satisfied for primary product, with certification
-
Functional Service Centre in Uttar Pradesh or a plan to establish within 30 days of award
Tender Data
Bid Details
Quantity
2000
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
3
OEM Avg. Turnover
15
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Sweeping Broom (V5) (Q4)
Advisory Bank
State Bank of India
Delivery Details
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
Fatehpur
Delivery Pincodes
212655
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sandeep Kumar | 212655,G.T. Road Khaga Fatehpur | Fatehpur | Uttar Pradesh | 212655 | 2000 | 60 | - |
Authority Records
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Documents 3
GeM-Bidding-9805886.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
12-Sep-2026, 1:30 pm
Opening Date
13-Sep-2026, 1:30 pm
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Required Documents
GST Registration Certificate
PAN Card
Audited financial statements for last 3 years or CA/Cost Accountant certificate indicating turnover
Turnover certificates/credentials for OEM if applicable
EMD submission proof (electronic or bank guarantee as per tender)
Technical bid documents demonstrating broom specifications and compliance
OEM-authorisation letter (if bidding as an OEM representative)
Evidence of functional Service Centre or plan to establish within 30 days of award
Experience certificates for similar municipal broom supply projects
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Generic | Type of Broom | Traditional Straw (Coconut) Broom, Soft Bristle (Grass) Broom, Plastic Bristle Broom, Bamboo broom conforming to IS 11100 |
| Generic | Material of Handle/Plug | Plastic, Aluminum, Stainless Steel, Fiberglass, Hardwood/Bamboo, Timber(as per clause 3.2 and 4.3 of IS 11100), No Handle/Plug |
| Generic | Material of the binding in Bristles | Metal Wire, Nylon or synthetic thread, Cotton or Jute twine, Plastic coated metal wire, Mild Steel Sheet ring as per IS 513, NA (in case of broom with Handle/Plug) |
| Dimensions | Overall length of the Broom including handle(in cm) | 60 cm to < 70 cm, 70 cm to < 80 cm, 80 cm to < 90 cm, 90 cm to < 100 cm, 100 cm to < 110 cm, As per IS 11100 |
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for the sweeping broom tender in Fatehpur UP 2026
Bidders must submit GST, PAN, EMD ₹13,400, audited turnover proofs for last 3 years, and OEM authorizations if applicable. Provide technical bid detailing broom Type, handle material, bristle binding, and total length. Service center availability in UP is required or a plan to establish within 30 days of award. The bid allows up to 25% quantity variation.
What documents are required for UP broom procurement in Fatehpur
Submit GST certificate, PAN card, last 3 years audited financials or CA certificate showing turnover, OEM authorization (if applicable), EMD ₹13,400, and experience certificates for similar municipal broom supply. Include technical specification documents and service center proof or plan to establish in UP.
What are the technical broom specifications in this UP tender
The tender demands a Sweeping Broom (V5) Q4 with specified type, handle/plug material, binding bristle material, and overall length (cm). Exact lengths and materials will be provided by bidders in their technical bid; ensure compatibility with municipal cleaning requirements and UP standards.
When is delivery expected after order placement in Fatehpur UP
Delivery terms allow extension via the option clause up to 25% additional quantity, with calculated delivery time based on (Increased quantity / Original quantity) × Original delivery period, minimum 30 days. If original period < 30 days, use original period; aim to align with Fatehpur municipal schedules.
What are the EMD and payment terms for this broom procurement
EMD is ₹13,400 paid via bank deposit or online as per tender guidelines. Payment terms will be defined in the contract; likely post-delivery or milestone-based. Ensure submission of EMD along with bid and provide payment instructions in bid response.
Are service centers required for warranty in UP broom tender
Yes. Bidder/OEM must have a functional service centre in Uttar Pradesh for carry-in warranty; if not, establish one within 30 days of award. On-site warranty exceptions apply; confirm warranty coverage and service response times in the bid.
What turnover criteria apply to OEMs in this UP procurement
OEMs must meet the minimum average annual turnover over the last 3 financial years ending 31 March of the previous year; provide audited balance sheets or CA/Cost Accountant certification; for new OEMs, turnover is calculated from completed years post-constitution.
What is the scope of quantity variation in this Fatehpur broom tender
The purchaser reserves the right to increase or decrease the quantity up to 25% of bid quantity at contract placement and during the contract period at contracted rates; delivery timelines adjust accordingly with a minimum of 30 days extension.