National Investigation Agency USB Type External Hard Disk Drive Tender Hyderabad 2025 - ISI/AAA/TRTL Standards & 408,170 INR
Progress
Key Highlights
- • Specific brand/OEM requirements: explicit need for OEM service presence in India; after-sales support certificates required
- • Technical certifications/standards: warranty terms tied to supplier specifications; installation/training/maintenance support
- • Special conditions: 25% quantity variation during contract; delivery period adjustments based on formula with minimum 30 days
- • Important eligibility criteria: functional service centers in consignee state; dedicated toll-free service contact; escalation matrix
- • Warranty/AMC: OEM warranty certificates; guarantee of rectification during warranty period; on-site/off-site support conditions
- • Penalties/liq. damages: not explicitly stated; payment contingent on documentary evidence of service capability
- • Delivery requirements: delivery from last date of original order; extended periods governed by option clause
- • Installation/Training: mandatory installation, commissioning, and training support as part of supply
Tender Overview
The National Investigation Agency (NIA), operating under the Central Police Organisation, invites bids for USB Type External Hard Disk Drive (V2) in Hyderabad, Telangana. Estimated value is ₹408,170 with a flexible quantity clause allowing up to 25% increase/decrease at contracted rates. The delivery timeline begins from the last date of the original delivery order, with possible extension based on the option clause. The procurement focuses on secure, high-capacity USB external storage, suitable for sensitive investigations, and requires bidders to comply with the purchaser’s option-based delivery mechanism. This tender emphasizes supply continuity, accommodating staggered orders, and a robust post-sale support framework to ensure data integrity and device reliability in field operations.
Technical Specifications & Requirements
- Product: USB Type External Hard Disk Drive (V2)
- Location: HYDERABAD, TELANGANA
- Estimated value: ₹408,170
- Delivery terms: option clause enables ±25% quantity adjustment; delivery starts after the original delivery order; additional time computed as (increased quantity / original quantity) × original delivery period, minimum 30 days
- Service + warranty expectations: OEM must provide functional service centers in the consignee state or establish one within 30 days of award; dedicated toll-free support; escalation matrix; warranty period per supplier’s specification; installation/commissioning/training support required
- GST handling: bidder bears GST calculation; reimbursement as actuals or applicable rates, whichever is lower
- Imported product condition: if applicable, OEM must have India-based registered office for after-sales service; certificates to be submitted
- Qualification: service capabilities in the state of each consignee; installation and maintenance network critical for on-site warranty
Terms, Conditions & Eligibility
- EMD: not disclosed in data; bidders should prepare compliant security deposit as per tender norms
- Quantity adjustment: ±25% during and after award; minimum 30 days extension rule
- GST: bid should include GST considerations; reimbursement based on actuals or lower applicable rate
- OEM requirements: if imported, registered India office for after-sales support; submission of certificate
- Service network: functional Service Centre in each consignee state; 30 days post-award establishment window; documentary evidence required for payment release
- Warranty: OEM warranty certificates required at delivery; rectification of breakdowns guaranteed during warranty period; installation/training/maintenance included
- Delivery: schedule tied to original delivery date; extended periods computed via option clause; adherence to contracted rates
- Documentation: GST, PAN, experience certificates, financials, EMD, tech compliance, OEM authorizations
Key Specifications
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Product name: USB Type External Hard Disk Drive (V2)
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Estimated value: ₹408,170
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Delivery clause: option-based quantity variation up to 25%
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Warranty: per supplier’s standard terms with OEM certificate
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Service network: functional service center in each consignee state; 30-day establishment window
Terms & Conditions
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Option Clause allows ±25% quantity change during and after contract at contracted rates
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Buyer bears GST considerations; reimbursement limited to actuals or lower applicable rate
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OEM must have India-based after-sales support for imported products; service center within 30 days
Important Clauses
Payment Terms
GST handling on quoted rates; payment contingent on documentary evidence; reimbursement as actuals or lower rate
Delivery Schedule
Delivery begins from the last date of original delivery order; option-based extension with minimum 30 days
Penalties/Liquidated Damages
No explicit LD clause; payments tied to service capability and delivery milestones; warranty obligations emphasized
Bidder Eligibility
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Functional Service Centre in the State of each consignee or ability to establish within 30 days of award
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Dedicated toll-free service number and escalation matrix for service support
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OEM authorization or registered Indian presence for after-sales support
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Experience in supplying USB storage devices and related IT hardware to government entities
Tender Data
Bid Details
Quantity
49
Category
USB Type External Hard Disk Drive (V2)
Bid Type
Two Packet Bid
Bid Validity
150 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
Startup Exemption (Experience)
Yes | Complete
Requirements
Min. Avg. Annual Turnover
2
OEM Avg. Turnover
4
Past Performance
10 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
USB Type External Hard Disk Drive (V2) (Q3)
Authority Records
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Documents 2
GeM-Bidding-8583820.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Pan card
Experience certificates for similar USB storage device supply
Financial statements (audited if available)
EMD/Security deposit documentation (as applicable by term)
Technical bid documents showing USB drive specifications
OEM authorization certificate or authorized seller certificate for OEM
Certificate of after-sales service capability and state-wise service centers
Frequently Asked Questions
Key insights about TELANGANA tender market
What documents are required for USB storage tender in Hyderabad?
Bidders must submit GST certificate, PAN card, experience certificates for similar USB storage supply, financial statements, EMD documentation, OEM authorizations, and technical bid detailing USB drive specifications. Also include service center proof and installation/training plan as part of demonstration of capability.
How is delivery time determined under the option clause for quantity changes?
Delivery extends based on (increased quantity / original quantity) × original delivery period, with a minimum extension of 30 days. Additional time may apply up to the original delivery period, ensuring supply continuity for the USB drives during ongoing procurement.
What warranty and after-sales support are required for imported USB drives?
If imported, OEM must have a registered office in India for after-sales support; submit the certificate. Functional Service Centre in each consignee state is required or established within 30 days of award, plus dedicated toll-free service and escalation matrix.
Which standards or certifications must USB drives meet for this tender?
While specific standards are not listed, bidders must provide OEM warranty certificates and installation/maintenance capability. Ensure service capabilities and documentation comply with the purchaser’s terms, with ISI/AAA/TRTL references where applicable to drive specifications.
What is the estimated procurement value and its impact on eligibility?
The estimated value is ₹408,170. This figure informs bid pricing and coverage under option-based quantity adjustments; bidders should plan capacity and service resources accordingly to meet delivery and warranty requirements.
How to verify GST implications for USB storage procurement in Telangana?
Bidders must calculate GST independently; the purchaser reimburses GST at actuals or the lower of quoted rates. Include GST details in price bid and ensure compliance with Telangana GST regulations for service centers and procurement.
What are the delivery location and scope for the NIA USB storage tender?
Delivery is tied to the consignee location in Hyderabad, Telangana. The scope covers USB Type External Hard Disk Drive (V2) with capacity and performance suitable for investigation data needs; installation and training are part of the service package.
What documents confirm eligibility for USB storage bids in government tenders?
Eligibility is confirmed by demonstration of functional service centers, OEM authorization, prior government supply experience, and financial stability. Include installation, commissioning proofs, and escalation contacts to satisfy the bid's service capability requirements.