Rural Development Department Uttar Pradesh High Mast Octagonal Tower LED Flood Lighting Tender 2026 Sant Kabir Nagar
Bid Publish Date
18-Jul-2026, 10:25 pm
Bid End Date
03-Aug-2026, 9:00 am
EMD
₹19,720
Location
Progress
Quantity
4
Bid Type
Two Packet Bid
Key Highlights
- • Brand requirements: LED Flood Light components restricted to Havells/ Philips
- • Technical standards: ISO 9001:2015, ISO 14001:2015, ISO 45001:2018
- • EMD: ₹19,720; hard copy submission before bid opening
- • Delivery flexibility: option clause allows ±25% quantity with extended timing rules
- • Demonstration: on-site product demonstration and sample submission required
- • Regulatory clearance: District Magistrate Sant Kabirnagar approval prior to work commencement
- • Electrical hardware: cables from KEI/Paragon/RR Kabel or Havells frame components; PWD approved
- • Warranty: on-site warranty duration to be specified per govt rules
Categories
5
Tender Overview
The Rural Development Department of Uttar Pradesh, Sant Kabir Nagar (272125) seeks procurement of an High Mast Lighting Octagonal Tower for Small area with LED Flood Lighting System (V2). The project scope includes installation, testing and demonstration across multiple locations per government guidelines, with on-site warranty and specific octagonal pole specifications. The estimated value is not disclosed; the EMD is ₹19,720. The bid emphasizes on-site demonstration, LED flood luminaires, and brand specificity (LED lighting components from Havells/ Philips). A 25% quantity option clause may adjust final orders, with delivery timing linked to original and extended periods. A unique compliance emphasis includes post-purchase district magistrate approval and pre-opening product samples.
Technical Specifications & Requirements
- Product category: High Mast Lighting Octagonal Tower with LED Flood Lighting System (V2)
- LED luminaires: compatible with specified carriage, wattage and ratings; on-site testing required
- Pole: octagonal with specified sheet thickness, high tensile steel grades, base plate dimensions (width, thickness, length), wind load rating (m/s), carriage diameter, and luminaire mounting details
- Electrical: cable size in sq mm and connector standards; harnessing and safety compliance
- On-site warranty duration; installation, testing, and commissioning per State/Central Govt rules
- LED luminaires: brand restriction to Havells/ Philips; other components from KEI/Paragon/RR Kabel/Havells/T>PN system suppliers
- Documentation: sample submission, TDS/EMD certificate, audit reports, balance sheet, ISO certificates (9001:2015, 14001:2015, 45001:2018) and MSME certificate
- Additional technical evidence: wind test (pole wind load), PWD approval, TDS and product demonstration
Terms, Conditions & Eligibility
- EMD: ₹19,720; submission with hard copy certificate prior to bid opening
- Delivery: subject to option clause up to ±25% of bid quantity with delivery period rules
- Eligibility: GST certificate and GST returns (last year), PAN, Aadhaar, canceled cheque, audit reports, balance sheets (last 3 years), turnover certificate, ITRs (3 years), MSME certificate, and an affidavit of non-blacklisting
- Compliance: ISO 9001:2015, ISO 14001:2015, ISO 45001:2018 certificates required
- Demonstration: on-site product display and sample submission before technical opening; approval by District Magistrate Sant Kabirnagar for start of work
- Brand requirements: LED Flood Light components from Havells/ Philips; electrical cables and frames from specified approved vendors
- Penalties: non-compliance and delayed delivery may trigger LD clauses as per contract terms
Key Specifications
-
LED Rating/System Wattage/Rated Power: specified per LED flood luminaire
-
Octagonal pole: sheet thickness, high tensile steel grades, wind load capacity
-
Base Plate: width, thickness, length
-
Carriage diameter and luminaire mounting details
-
Cable size: explicit cross-sectional area (sq mm)
-
On-site warranty duration and installation/testing compliance
-
Brand: Havells/ Philips LED flood lights
Terms & Conditions
-
EMD ₹19,720; bid submission includes hard copy EMD certificate
-
Delivery under option clause ±25% with extended delivery time rules
-
ISO 9001/14001/45001 certificates required; MSME certificate mandatory
Important Clauses
Payment Terms
Not explicitly stated; standard govt terms imply milestone-based payments post-acceptance and testing per contract
Delivery Schedule
Delivery period linked to original order; extended time if option clause exercised, min 30 days
Penalties/Liquidated Damages
Penalties to be described in contract; potential LD for delayed delivery after approval
Bidder Eligibility
-
Must hold GST registration and file returns for last year
-
Must provide ISO 9001:2015, ISO 14001:2015, ISO 45001:2018 certificates
-
Must submit sample products and achieve on-site demonstration within specified timeframe
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
High Mast Lighting Octagonal Tower for Small area with LED Flood Lighting System (V2) (Q2)
Advisory Bank
Bank of India
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Sant Kabeer Nagar
Delivery Pincodes
272175
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Ram Vilas | 272175,SANT KABIR NAGAR | Sant Kabeer Nagar | Uttar Pradesh | 272175 | 4 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9629161.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERIC | Installation, testing and demonstration((Installation, testing and demonstration work at multiple locations shall follow as per the guidelines of State/Central Govt rules and regulations as applicable) | Yes,Including Civil Work at sites, Yes,Excluding civil work, No |
| GENERIC | No of LED Luminaires can be fitted in the carriage of each octagonal pole (in Nos) | 2, 3, 4, 6, 8 |
| GENERIC | Lantern carriage Diameter | 1000, 1200, 1500, 2000 Or higher |
| GENERIC | Onsite warranty (in years) | 1, 2, 3, 4, 5 Or higher |
| GENERIC | Height of Octagonal pole (in m) | 9.0 |
| Octagonal Pole Construction | Octagonal pole sheet thickness | 3, 4, 5 Or higher |
| Octagonal Pole Construction | Grades of High Tensile Steel | ISH430LA as per IS:5986 (Grade 355), ISH480LA as per IS:5986 (Grade 420), ISH550LA as per IS:5986 (Grade 490) |
| Base Plate | Width of Base Plate | 200, 250, 275, 300 Or higher |
| Base Plate | Thickness of Base Plate | 12, 16 Or higher |
| Base Plate | Length of Base Plate | 200, 250, 275, 300 Or higher |
| Wind Load | Regional wind withstand capacity which the pole structure support is suitable to withstand (in m/s) | 33, 39, 44, 47, 50, 55 Or higher |
| Electrical System, Cable and Cable connector | Size of Cable(in sq mm) | 1.5, 2.5, 4, 10, 16, 25 Or higher |
| LED Flood Light Luminaire | LED Rating/System Wattage/Rated Power (in Watts) | 80, 100, 120, 150, 180, 200, 250, 300, 350, 400 |
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Required Documents
GST certificate and GST returns (last year)
Copy of Aadhaar card, PAN card, canceled cheque
Similar work orders / experience certificates
Audit reports and Balance sheets for last 3 years
ISO 9001:2015, ISO 14001:2015, ISO 45001:2018 certificates
MSME certificate and Turnover certificate
Last 3 years ITRs and Balance Sheets
Affidavit on non-blacklisting on ₹100 stamp paper
Product samples and hard copy of EMD certificate
On-site product demonstration readiness
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for LED high mast octagonal tower tender in Sant Kabir Nagar?
Bidders must meet eligibility criteria including GST, PAN, Aadhaar, and ISO certifications; submit MSME certificate, three years of financials, ITRs, and balance sheets; provide samples, EMD ₹19,720, and facilitate on-site demonstration within the requested timeline.
What documents are required for Uttar Pradesh LED lighting tender submission?
Required documents include GST registration and returns, PAN, Aadhaar, canceled cheque, MSME certificate, turnover certificate, balance sheets for 3 years, ITRs, audit reports, ISO 9001/14001/45001, product samples, and hard copy of EMD certificate.
What are the technical specifications for LED flood luminaires in this UP tender?
Luminaires must be Havells or Philips branded; wattage and rating per BOQ, carriage diameter, and mounting design compatible with octagonal pole; ensure IS/IEC or vendor-specific standards and on-site testing per government guidelines.
When is the delivery timeline for the Sant Kabir Nagar project?
Delivery is governed by the original delivery period, with possible extension up to the extended period if the option clause is exercised; minimum additional time is 30 days.
What is the EMD amount and submission requirement for this bid?
EMD is ₹19,720; bidders must submit a hard copy certificate of EMD before bid opening, along with demonstration readiness and product samples.
What certifications are mandatory for eligibility in this UP lighting tender?
Mandatory certifications include ISO 9001:2015, ISO 14001:2015, ISO 45001:2018; also MSME certificate and Turnover certificate; financial statements for last 3 years must be provided.
What are the brand constraints for LED flood lights in this tender?
LED flood lights must be from Havells or Philips; other major components must come from approved vendors (KEI/Paragon/RR Kabel) and PWD-approved suppliers for frames and cables.
What are the warranty and post-installation responsibilities for bidders?
On-site warranty is required; post-installation testing and commissioning must follow State/Central Govt rules; ensure district magistrate approval before work commences and provide sample demonstrations if needed.
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Documents 3
GeM-Bidding-9629161.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS