Madhya Pradesh Department Of Higher Education Online UPS with Battery Bank Barwani Barwani IS 16242 Part 1 2026 Tender
Bid Publish Date
08-Sep-2026, 7:31 pm
Bid End Date
18-Sep-2026, 9:00 pm
Location
Progress
Tender Overview
The procurement is issued by the Department Of Higher Education, Madhya Pradesh for an Online UPS with Battery Bank conforming to IS 16242 Part 1, located in Barwani, Madhya Pradesh (451447). The contract contemplates supply, installation, testing and commissioning with a potential quantity variation up to 25% during and after award. Bidders must submit via GeM with a ** Bid Security Declaration** in place of EMD, and OEM authorization for resellers. A functional service center in the consignee state is mandatory, with establishment within 30 days if not existing. The scope emphasizes delivery timelines aligned to order dates and adherence to GeM procedures. Unique ATCs require online submission only and post-award service evidence. This tender lacks BOQ items, signaling a focus on compliance and performance rather than a fixed unit list.
- Organization: Madhya Pradesh Department Of Higher Education
- Product: Online UPS with Battery Bank
- Location: Barwani, MP
- Standard: IS 16242 Part 1
- Tender type: GeM portal, 100% online submission, Bid Security Declaration
Technical Specifications & Requirements
- Product category: Online UPS with Battery Bank, synchronized to meet IS 16242 Part 1 requirements
- Standards/Certification: IS 16242 Part 1 compliance; OEM authorization form (MAF) for resellers
- Delivery/Service: Supply, Installation, Testing and Commissioning; on-site service center in the state of each consignee location
- Warranty/Support: On-site/Carry-in warranty terms to be clarified; service center to provide post-award support within 30 days if not existing
- ATC/Submission: 100% online GeM submission; Bid Security Declaration replaces EMD; establishment of service center within 30 days of award
- Quantities: 25% option to increase/decrease during contract; delivery period adjustments as per clause
- Documentation: OEM MA(F) authorization required for resellers; complete technical declarations online
Terms, Conditions & Eligibility
- EMD/Equivalent: Bid Security Declaration required in lieu of EMD
- Experience: Bidder or OEM must have supplied similar UPS systems to Central/State Govt or PSU for at least 1 year prior to bid opening; contracts supporting yearly quantities must be provided
- Delivery: Delivery/installation/commissioning to be completed per order; extended periods via option clause governed by the formula in ATC
- Service Centers: Functional center in the state of each consignee; if absent, must be established within 30 days; evidence required for payment release
- ** OEM Authorisation**: Mandatory MAF from OEM for resellers; online submission only; no physical documents at bid opening
- Payment Terms: Not specified in data; payment subject to documentary evidence of service center operation and order compliance, per GeM ATC
Key Specifications
-
Product: Online UPS with Battery Bank
-
Standard: IS 16242 Part 1
-
Submission: 100% online through GeM; no physical copies
-
Service: Installation, Testing and Commissioning included
-
Service Center: Must operate in the state of each consignee or be established within 30 days
-
Authorization: OEM authorization from manufacturer for resellers (MAF)
Terms & Conditions
-
Bid Security Declaration replaces EMD and is mandatory
-
1 year Govt/PSU supply experience requirement for bidder or OEM
-
25% quantity variation rights during/after contract at contracted rates
Important Clauses
Payment Terms
Payment is contingent on submission of evidence of a functional Service Centre and compliance with GeM ATCs; EMD is replaced by Bid Security Declaration
Delivery Schedule
Delivery period to be calculated per option clause; extended time formula applies with minimum 30 days, starting from last date of original delivery order
Penalties/Liquidated Damages
Penalties/LD terms are not explicitly stated; delivery and service center performance evidence will influence payment release
Bidder Eligibility
-
Supply of similar UPS systems to Govt/PSU for at least 1 year prior to bid opening
-
Demonstrated OEM authorization for resellers (MAF)
-
Functional Service Centre established in the consignee state or guaranteed within 30 days of award
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
2
Past Performance
10 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Online UPS (?10 KVA) With Battery Conforming To IS 16242 (Part 1) (Q2)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Barwani
Delivery Pincodes
451551
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Ravindra Singh Chouhan | 451551,NMDC I Floor BARWANI | Barwani | Madhya Pradesh | 451551 | 1 | 30 | - |
Authority Records
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Documents 2
GeM-Bidding-9865382.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Categories
4
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Required Documents
GST registration certificate
PAN card
Experience certificates showing supply of similar UPS systems to Govt/PSU for at least 1 year
Financial statements to evidence stability
Bid Security Declaration (in lieu of EMD)
OEM Manufacturer's Authorization Form (MAF) for resellers
Evidence of functional Service Centre in the State or plan to establish within 30 days
Technical declarations and product brochures submitted online via GeM
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for UPS tender in Barwani MP 2026?
Bidders must submit online via GeM with a Bid Security Declaration replacing EMD, provide OEM MA authorization for resellers, and demonstrate a functional service center in MP. Ensure IS 16242 Part 1 compliance and attach contracts proving 1 year Govt/PSU supply experience.
What documents are required for Barwani UPS procurement?
Required documents include GST, PAN, experience certificates for Govt/PSU UPS supply of at least 1 year, financial statements, Bid Security Declaration, OEM MAF, evidence of a state service center, and online technical declarations via GeM.
What standards must the UPS conform to in this tender?
The UPS must conform to IS 16242 Part 1 standards; OEM authorization (MAF) is required for resellers. All declarations and brochures must be submitted online through GeM, with no physical copies at bid opening.
What is the delivery period adjustment for quantity changes?
The option clause allows up to a 25% quantity variation during and after contract; the additional delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What happens if no existing service center in MP?
If no service center exists, the bidder must establish one within 30 days of award; payment is contingent on documentary evidence of the functional center in MP.
Are EMD payments required for this UPS tender in Barwani?
EMD is replaced by a Bid Security Declaration on the bidder's official letterhead; ensure the declaration is properly signed and stamped to comply with GeM ATCs.
What is the scope of supply for this UPS tender?
Scope includes supply, installation, testing and commissioning of Online UPS with Battery Bank; vendor must deliver per order and support with IS 16242 Part 1 compliance, including warranty/maintenance as per contract terms.