Custom Bid for Services - HOUSEKEEPINGALL SHEDS,Custom Bid for Services - HOUSEKEEPINGADMN BUILDING
Hindustan Petroleum Corporation Ltd
Posted:
9 November 2024
Closed:
23 November 2024
GEM
GEM
Hindustan Petroleum Corporation Ltd housekeeping manpower tender Odisha Balasore 2025 ISI ISI-like standards not specified
Progress
Issue24-Oct-2025, 5:37 pm
Technical11-Apr-2025, 10:43 am
Financial
Award24-Dec-2025, 12:57 am
Quantity
7
Bid Type
Two Packet Bid
Key Highlights
- • Brand/OEM requirements: None specified beyond HPCL procurement norms
- • Technical standards/certifications: Not specified; emphasize staffing compliance and depot safety
- • Special clauses: 25% quantity/duration adjustment right; dedicated support line + escalation matrix
- • Eligibility: Demonstrated capability to provide multi-category manpower at a refinery/depot site
- • Warranty/AMC: Not specified; focus on service continuity and escalation responsiveness
- • Penalty/Performance: Not detailed; ensure compliance with HPCL service terms and deadlines
- • Delivery/Installation: Depot premises in Balasore; shift-based manpower deployment
- • Submission readiness: EMD ₹200,000; organization must provide relevant experience certificates and staffing profiles
Categories
12
Tender Overview
Hindustan Petroleum Corporation Ltd invites bids for multiproject manpower services at depot premises in Balasore, Odisha (756001). The procurement covers diverse tasks: housekeeping, cleaning of drains/OWS, tea/coffee service with two biscuits, garden maintenance, grass cutting, and cleaning of railway track. Estimated tender value is ₹9,051,271 with an EMD of ₹200,000. The scope consolidates multiple service categories under a single tender, enabling integrated vendor management. The absence of a BOQ implies a flexible, category-based staffing approach and potential scope adjustments up to a 25% change in contract duration or quantity. Unique requirement includes dedicated service support lines and an escalation matrix for prompt issue resolution.
This opportunity targets service providers with competencies across housekeeping, horticulture, and light industrial cleaning within HPCL depot environments, emphasizing reliability, shift-based manpower deployment, and compliance with HPCL’s service standards. Key differentiators include multi-category staffing within one contract and the bidder’s ability to scale with quantity/duration adjustments while maintaining service continuity.
Technical Specifications & Requirements
- Organization: Hindustan Petroleum Corporation Ltd (HPCL)
- Location: Balasore, Odisha 756001
- Service categories: Housekeeping, drains/OWS cleaning, tea/coffee service with two biscuits, garden maintenance, grass cutting, cleaning of railway track
- Estimated value: ₹9,051,271; EMD: ₹200,000
- Contract modifiers: Option to adjust quantity or duration up to 25% at contract issuance and thereafter
- Support requirements: Dedicated toll-free service line and escalation matrix for service support; ATC document uploaded
- BOQ: Not available; indicates category-based staffing and flexible scope
- Delivery/maintenance context: Depot premises servicing with multi-category manpower deployment
Terms, Conditions & Eligibility
- EMD: ₹200,000 (bank guarantee or online payment as per HPCL terms)
- Service support: Dedicated toll-free telephone number and escalation matrix (9/11 access details)
- ATC/documentation: ATC document uploaded by buyer; bidders must review and comply
- Contract flexibility: Quantity/duration may be adjusted by up to 25%; bidder to accept revised scope
- Documentation & eligibility: Basic bid submission requirements to be fulfilled; no BOQ data implies demonstration of multi-service staffing capability and prior HPCL-like experience may be advantageous
Key Specifications
-
Service categories include housekeeping, drains/OWS cleaning, tea/coffee service with two biscuits, garden maintenance, grass cutting, and railway track cleaning
-
Estimated contract value: ₹9,051,271; EMD: ₹200,000
-
Contract quantity/duration may be adjusted up to 25% at contract issuance and during execution
-
Dedicated toll-free service/support line and an escalation matrix (9/11 reference) must be provided
-
ATC document has been uploaded by the buyer and should be reviewed for compliance
Terms & Conditions
-
EMD of ₹200,000 required with bid submission
-
Contract scope includes multiple service categories at HPCL depot
-
Quantity/duration can be adjusted by up to 25% during contract
Important Clauses
Payment Terms
Not explicitly detailed; bidders should expect HPCL standard payment terms subject to contract and delivery acceptance
Delivery Schedule
Service deployment aligned with HPCL depot operations; exact start dates not provided
Penalties/Liquidated Damages
Not specified; bidders should prepare for performance-based penalties typical to depot services
Bidder Eligibility
-
Experience in supplying multi-category manpower to industrial/depot environments
-
Capability to deploy shift-based housekeeping, gardening, and cleaning teams
-
Demonstrable financial stability and compliance with GST/PAN requirements
Documents 12
GeM-Bidding-8488069.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Scope Of Work Document
SCOPE_OF_WORK
Payment Terms & Condition
PAYMENT
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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(Historical Results)
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Posted:
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Closed:
28 July 2025
GEM
Tender Results
Loading results...
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar multi-category manpower supply
4
Financial statements demonstrating financial stability
5
EMD submission proof (DD/online payment or bank guarantee)
6
Technical bid documents showing staffing capabilities and shift coverage
7
OEM authorizations or workforce certifications if applicable
8
Any HPCL-specific onboarding documents or safety compliance certificates
Technical Results
| S.No | Seller | Date | Status |
|---|---|---|---|
| 1 | ALERTS SECURITAS PRIVATE LIMITED Under PMA | 04-11-2025 10:43:45 | Qualified |
| 2 | JAI SREE RAM CONSULTANCY SERVICES Under PMA | 03-11-2025 16:02:40 | Qualified |
| 3 | Kalinga Global Services Under PMA | 03-11-2025 10:58:14 | Qualified |
| 4 | M.D.S.ENTERPRISES Under PMA | 03-11-2025 19:40:29 | Qualified |
| 5 | M/s SHIVA ENTERPRISES Under PMA | 01-11-2025 15:13:14 | Qualified |
| 6 | M/S SUNIL KUMAR LENKA Under PMA | 03-11-2025 19:08:34 | Qualified |
| 7 | PRAFULLA MOHANTY Under PMA | 04-11-2025 00:34:03 | Qualified |
| 8 | PRANAVAM SOLUTIONS PRIVATE LIMITED Under PMA | 04-11-2025 09:20:41 | Qualified |
| 9 | SAFEST WORLD FACILITATORS PRIVATE LIMITED Under PMA | 04-11-2025 10:36:48 | Qualified |
| 10 | SARA FACILITY MANAGEMENT SERVICES PRIVATE LIMITED Under PMA | 03-11-2025 22:23:34 | Qualified |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | M/S SUNIL KUMAR LENKA( MSE Social Category:General ) Under PMA | ₹39,08,160 | Item Categories : Custom Bid for Services - Hiring of Manpower for providing Housekeeping service at depot premises, |
| L2 | PRAFULLA MOHANTY( MSE Social Category:General ) Under PMA | ₹43,04,400 | Item Categories : Custom Bid for Services - Hiring of Manpower for providing Housekeeping service at depot premises, |
| L3 | ALERTS SECURITAS PRIVATE LIMITED( MSE Social Category:General ) Under PMA | ₹55,31,252 | Item Categories : Custom Bid for Services - Hiring of Manpower for providing Housekeeping service at depot premises, |
| L4 | SAFEST WORLD FACILITATORS PRIVATE LIMITED( MSE Social Category:General ) Under PMA | ₹55,31,252 | Item Categories : Custom Bid for Services - Hiring of Manpower for providing Housekeeping service at depot premises, |
| L5 | M.D.S.ENTERPRISES( MSE Social Category:General ) Under PMA | ₹56,63,960 | Item Categories : Custom Bid for Services - Hiring of Manpower for providing Housekeeping service at depot premises, |
| L6 | SARA FACILITY MANAGEMENT SERVICES PRIVATE LIMITED( MSE Social Category:General ) Under PMA | ₹85,11,191 | Item Categories : Custom Bid for Services - Hiring of Manpower for providing Housekeeping service at depot premises, |
| L7 | M/s SHIVA ENTERPRISES( MSE Social Category:OBC ) Under PMA | ₹90,37,076 | Item Categories : Custom Bid for Services - Hiring of Manpower for providing Housekeeping service at depot premises, |
| L8 | JAI SREE RAM CONSULTANCY SERVICES( MSE Social Category:General ) Under PMA | ₹90,51,266 | Item Categories : Custom Bid for Services - Hiring of Manpower for providing Housekeeping service at depot premises, |
| L9 | Kalinga Global Services( MSE Social Category:General ) Under PMA | ₹90,51,271 | Item Categories : Custom Bid for Services - Hiring of Manpower for providing Housekeeping service at depot premises, |
| L10 | PRANAVAM SOLUTIONS PRIVATE LIMITED( MSE Social Category:OBC ) Under PMA | ₹1,05,10,124 | Item Categories : Custom Bid for Services - Hiring of Manpower for providing Housekeeping service at depot premises, |
Contract / Result Documents 1
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Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for HPCL housekeeping manpower tender in Balasore 2025
To bid for HPCL in Balasore, ensure EMD of ₹200,000 is submitted; prepare a multi-category staffing plan covering housekeeping, drains cleaning, tea/coffee service, and garden maintenance. Include GST, PAN, experience certificates, and financials. Review the ATC and escalation matrix in the uploaded document before submission.
What documents are required for HPCL housekeeping services tender in Odisha
Submit GST certificate, PAN card, experience certificates for similar work, financial statements, EMD receipt, technical bid detailing staffing plan, and any OEM authorizations if applicable. ATC document must be acknowledged and complied with, along with proof of dedicated support lines.
What is the EMD amount for HPCL Balasore service tender 2025
The EMD amount is ₹200,000. Bidders may submit via demand draft or online payment as per HPCL terms; ensure payment is documented with the bid and the EMD is valid through the evaluation period to avoid disqualification.
What categories of services are included in HPCL Balasore tender
The tender covers housekeeping, cleaning of drains/OWS, tea/coffee service with two biscuits, garden maintenance, grass cutting, and cleaning of railway track. A combined staffing approach is expected with credible deployment across all categories.
When can contract quantity or duration be adjusted for HPCL tender
Contract terms allow adjustment up to 25% of quantity or duration at the time of contract issuance and during execution, requiring bidder acceptance of revised scope and continued service delivery without interruption.
What support and escalation requirements are asked by HPCL for this tender
Bidders must provide a dedicated toll-free service line and an escalation matrix with 9/11 contact details. This ensures rapid issue resolution for on-site manpower, with documented escalation paths for service failures or staffing shortfalls.
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Documents 12
GeM-Bidding-8488069.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Scope Of Work Document
SCOPE_OF_WORK
Payment Terms & Condition
PAYMENT
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS