Indian Army Speaker (V3) Online UPS 10 KVA IS 16242 West Bengal 2026 Tender
Bid Publish Date
05-Sep-2026, 6:06 pm
Bid End Date
15-Sep-2026, 7:00 pm
EMD
₹28,500
Location
Progress
Tender Overview
Indian Army in Darjeeling, West Bengal is inviting bids for a Speaker (V3) system and an Online UPS (10 KVA) with Battery conforming to IS 16242 (Part 1), including a Control Equipment with Matrix Switcher and accessories. The purchase quantity is subject to a 25% bid quantity option and potential extension of delivery time under the option clause, with procurement targeting integrated security/communication solutions. The EMD is ₹28,500, signaling a serious bid orter requirement. The buyer emphasizes data-sheet alignment, OEM authorization, and non-disclosure obligations. This tender presents a specialized procurement for military-grade power and audio-visual control components, with strict security and technical verification via data sheets and malicious code controls. The combination of UPS, speaker system, and matrix control equipment suggests a turnkey compatibility requirement for command and communication infrastructure. Unique aspects include the explicit option to vary quantity and the emphasis on certification and security documentation to avoid mismatch. This opportunity targets suppliers experienced in government procurement of mission-critical hardware in the West Bengal region.
Technical Specifications & Requirements
- Product category: Speaker (V3) system, Online UPS 10 KVA with Battery, Matrix Switcher Control Equipment with accessories
- Standard required: IS 16242 (Part 1) conformity for UPS/battery systems
- EMD: ₹28,500; bid security amount specified
- Delivery terms: Option to adjust quantity up to ±25%; delivery timeline governed by original/extended periods with minimum 30 days
- Documentation expectations: Upload Data Sheet; OEM authorization where applicable; Malicious Code Certificate; Non-disclosure certificate; security policy compliance
- Security policy: No hard-disk return policy; adhere to biometric/data protection norms
- Verification: Data sheet must match offered product specifications; non-compliance may lead to bid rejection
- Other constraints: Data integrity and anti-malware certification required
Terms, Conditions & Eligibility
- EMD: ₹28,500; submission via online/offline as prescribed
- Data Sheet upload: Required; must align with offered product
- Manufacturer Authorization: OEM authorization certificate mandatory for resellers
- Security certificates: Malicious code certificate required; anti-tamper assurances
- Non-disclosure: Bidder must sign ND declaration on letterhead
- Delivery/option clause: Quantity may increase by up to 25%; delivery time scales accordingly
- Warranty/penalties: Specifics not provided; refer to contract terms for LDs and warranty mandates
Key Specifications
-
Product/service names: Speaker (V3), Online UPS 10 KVA with Battery, Matrix Switcher with Accessories
-
Estimated value: Not disclosed; EMD ₹28,500
-
Delivery constraints: 25% quantity variation allowed, minimum 30 days extra delivery time if extended
-
Standards: IS 16242 (Part 1) certified for UPS/battery systems
-
Quality/Certification: Malicious code certificate; OEM authorization; data-sheet alignment
-
Security: Non-disclosure agreement; data integrity checks
Terms & Conditions
-
EMD ₹28,500; submission with bid
-
Quantity may be increased/decreased by up to 25%
-
Data Sheet alignment with offered product is mandatory
Important Clauses
Payment Terms
Details not provided; follow contract terms; EMD payable as per bid; payment on delivery or milestone per organization norms
Delivery Schedule
Original delivery period; extended delivery time computed as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not specified; LD details to be defined in purchase order; ensure compliance with security and data integrity
Bidder Eligibility
-
Experience in supplying military-grade or government security hardware
-
GST registration and PAN in good standing
-
OEM authorization for resellers; data-sheet verifications performed
Tender Data
Bid Details
Quantity
4
Category
Control Equipment With Matrix Switcher With Accessories
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Speaker (V3) , Online UPS (?10 KVA) With Battery Conforming To IS 16242 (Part 1) , Control Equipment With Matrix Switcher With Accessories
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
14
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Darjeeling
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Darjeeling | Darjeeling | - | - | 2 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9827894.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
8
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates indicating similar hardware procurements
Financial statements (audited if available)
EMD payment proof (₹28,500) as per bid submission
Data Sheet of the offered product(s)
OEM authorization certificate or Manufacturer Authorization
Malicious Code Certificate
Non-disclosure declaration on bidder letterhead
Security policy compliance certificate
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for IS 16242 compliant UPS tender in Darjeeling 2026
Bidders should prepare an EMD of ₹28,500, upload the Data Sheet matching the offered UPS 10 KVA and Battery, and obtain OEM authorization if using authorized distributors. Include Malicious Code Certificate and Non-disclosure agreement. Ensure IS 16242 compliance and secure data handling per Army requirements.
What documents are required for West Bengal Army equipment tender 2026
Submit GST registration, PAN, audited financial statements, experience certificates for similar procurements, OEM authorization, Data Sheet of the offered items, Malicious Code Certificate, and ND certificate. Include EMD proof of ₹28,500 and security policy compliance documents.
What are the delivery terms for Army speaker and UPS bid in Darjeeling
Delivery may vary up to 25% in quantity; compute extended delivery time as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days. Original delivery period applies; extended period allowed under option clause.
Which standards must UPS and battery systems meet in this tender
Systems must conform to IS 16242 (Part 1) for battery and UPS configurations; ensure data-sheet alignment with offered product and maintain security controls per Malicious Code Certificate guidelines.
What are the OEM authorization requirements for this Army bid
Bid submissions must include Manufacturer Authorization or OEM authorization with details (name, designation, address, email, phone). Authorized distributors must provide valid authorization to represent the OEM product.
How is payment arranged for the Army procurement in West Bengal
Payment terms are defined in contract; bidders should expect standard government terms, typically schedule-based or on delivery milestones, with EMI/advance specifics to be clarified in the purchase order after bid evaluation.