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Hindustan Petroleum Corporation Limited S&I Services Tender Jhajjar Haryana 2025

Bid Publish Date

18-Oct-2025, 3:20 pm

Bid End Date

28-Oct-2025, 4:00 pm

Value

₹9,28,070

Location

JHAJJAR , HARYANA

Progress

Issue18-Oct-2025, 3:20 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

6

Bid Type

Two Packet Bid

Key Highlights

  • • - Location-specific tender in Jhajjar, Haryana for HPCL maintenance services
  • • - Scope includes S&I of fish plates, studs, teflon clips (200 NOS each), railway track certification (4 NOS), TR-4 quarterly maintenance (4 NOS), sleepers (50 NOS)
  • • - Estimated contract value: ₹9,280,700
  • • - Quantity/duration adjustment up to 25% at contract issue and post-issue
  • • - No BOQ items listed; seek clarification on exact itemized requirements and timelines
  • • - Paramount need for railway maintenance capability and track certification expertise

Categories 7

PRESSURE VESSEL SERVICES FIRE BREATHING APPARATUS FISH BOLTS HARDWARE AND FASTENERS DIAMONDS

Tender Overview

Hindustan Petroleum Corporation Limited invites bids for multiple S&I services in Jhajjar, Haryana (PIN 124507). The procurement covers S&I of fish plates, studs, teflon clips (200 NOS each), certification of railway track (4 NOS), quarterly maintenance of railway TR-4 (4 NOS), and S&I of sleepers (50 NOS). Estimated contract value is ₹9,280,700 with flexible quantity/duration adjustments up to 25% at contract issue and post-issue. This tender emphasizes railway maintenance activities and track certification, highlighting a focused scope within railway-infrastructure support. Bidders should assess capability to deliver tangible maintenance tasks across multiple small lots within a single award window.

Technical Specifications & Requirements

  • Product/Service categories include: S&I (disassembly and installation) of fish plates, studs, and teflon clips; railway track certification; quarterly maintenance of TR-4; sleeper replacement/repair.
  • Estimated value: ₹9,280,700; no BOQ items reported; no explicit delivery schedule or installation standards published.
  • Key context: procurement aimed at railway track integrity and component maintenance, requiring hands-on technical capability in rail hardware and track certification processes.
  • Delivery site: Jhajjar, Haryana; procurement breadth covers multiple small‑quantity service orders rather than a single large package.
  • Experience requirements, quality standards, and specific material specifications are not detailed in the data provided, necessitating bidder clarification prior to submission.
  • Special clause: quantity/duration may be adjusted by up to 25% at contract issue and thereafter up to 25% by mutual agreement.

Terms, Conditions & Eligibility

  • EMD: not specified in the provided data; bidders should verify exact security requirements.
  • Payment terms: not detailed; bidders must seek clarification on milestones and invoicing.
  • Delivery timeline: not specified; bidders should request schedule expectations for each S&I item.
  • Documentation: GST, PAN, experience certificates, financial statements, and technical compliance documents are typically required; confirm with tender documents.
  • Warranty/penalties: not specified; bidders should obtain terms on performance guarantees and LDs if applicable.

Key Specifications

    • Product/service names: S&I of fish plates, studs, teflon clips; track certification; TR-4 maintenance; sleepers
    • Quantities: fish plates 200 NOS, studs 200 NOS, teflon clips 200 NOS, sleepers 50 NOS, TR-4 maintenance 4 NOS, track certification 4 NOS
    • Estimated value: ₹9,280,700
    • Experience requirements: not specified; bidders should confirm engineering/railway maintenance capability
    • Standards: not specified; ensure alignment with railway maintenance best practices and safety norms

Terms & Conditions

  • EMD requirements to be confirmed with purchaser

  • Delivery/delivery schedule not specified; bidders must request timelines

  • Quantity adjustment up to 25% allowed at contract issue and post-issue

Important Clauses

Payment Terms

Detailed payment terms not provided; bidders should obtain milestone-based or post-delivery payment conditions.

Delivery Schedule

Delivery timeline for each S&I item not published; bidders must seek explicit schedules for 200 NOS and 50 NOS items.

Penalties/Liquidated Damages

No LDs specified; bidders should confirm penalties for non-performance and response times.

Bidder Eligibility

  • Proven track record in railway maintenance and S&I tasks

  • Capability to handle multi-item maintenance contracts with small lot quantities

  • Compliance with statutory GST/PAN and financial stability documentation

Documents 8

GeM-Bidding-8492763.pdf

Main Document

Other Documents

OTHER

Scope Of Work Document

SCOPE_OF_WORK

Payment Terms & Condition

PAYMENT

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

- GST registration certificate

2

- PAN card

3

- Experience certificates for railway/maintenance services

4

- Financial statements (latest annual reports or equivalent)

5

- EMD/Security deposit documentation (as specified by buyer)

6

- Technical bid documents demonstrating compliance with S&I tasks and track certification

7

- OEM authorizations or certifications (if applicable for proprietary components)

Frequently Asked Questions

Key insights about HARYANA tender market

How to bid for HPCL S&I services tender in Jhajjar Haryana 2025

Bidders should register with the e-tender portal, submit GST and PAN, provide experience certificates for railway maintenance, financial statements, EMD documentation, and technical compliance. Ensure clarity on quantities (200 NOS each for fish plates, studs, teflon clips), and confirm delivery timelines and payment terms with HPCL.

What documents are required for HPCL railway maintenance tender in Haryana

Required documents typically include GST certificate, PAN card, experience certificates in railway maintenance, financial statements, EMD documentation, and OEM authorizations if applicable. Prepare technical bids detailing compliance with S&I tasks, track certification capabilities, and safety certifications as applicable.

What are the technical specifications for S&I of sleepers and fish plates in this tender

Specifications emphasize S&I tasks for sleepers and associated components; however explicit IS/rail standards are not listed. Bidders should submit method statements, safety plans, and engineering drawings demonstrating proper disassembly and installation procedures for 50 sleepers and 200 NOS each of fish plates, studs, teflon clips.

When is the delivery deadline for HPCL Jhajjar maintenance bid 2025

Delivery schedule details are not published here. Bidder should request explicit timelines from HPCL procurement, including item-wise delivery dates for rail track maintenance activities and quarterly TR-4 maintenance duties.

What are the EMD requirements for this HPCL tender in Haryana

EMD details are not specified in the data provided. Bidders must obtain the exact EMD amount or percentage from HPCL procurement, along with acceptable payment mode (DD/online) and validity period.

How to verify eligibility criteria for HPCL track maintenance bid 2025

Verify eligibility by presenting railway maintenance experience, GCC safety certifications, financial stability documentation, and any OEM authorizations. Ensure you meet the 25% quantity/duration revision clause and have resources to cover 200 NOS and 50 sleeper works.

What is the scope of quarterly TR-4 maintenance in this HPCL tender

The scope includes four TR-4 maintenance activities as part of the quarterly schedule. Bidders should confirm exact TR-4 task lists, maintenance intervals, required test methods, and reporting formats to ensure compliance with HPCL expectations.