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Local Self Government Department Kerala Laptop Procurement Malappuram 15.6 inch i3 13th Gen 8GB RAM 512GB SSD 2026

Bid Publish Date

20-Feb-2026, 12:24 pm

Bid End Date

02-Mar-2026, 1:00 pm

Location

MALAPPURAM , KERALA

Progress

Issue20-Feb-2026, 12:24 pm
AwardPending
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Quantity

5

Bid Type

Two Packet Bid

Key Highlights

  • • OEM-branded accessories required: wireless mouse and laptop bag
  • • 3-year onsite OEM warranty with verifiable documentation
  • • Intel Core i3 13th Gen or higher, 8 GB RAM, 512 GB SSD
  • • 15.6-inch Full HD display, aluminum chassis
  • • Quantity variation up to 25% and corresponding delivery-time adjustments
  • • GST handling as per bidder’s assessment; reimbursement terms clarified
  • • Model must be verifiable on OEM site for compliance
  • • Scope includes Supply, Installation, Testing and Commissioning

Categories 1

LAPTOP

Tender Overview

The procurement by the Local Self Government Department Kerala targets supplying Entry and Mid Level Laptop - Notebook devices for the Malappuram region (673314). The scope includes Supply, Installation, Testing and Commissioning of laptops with Intel Core i3 13th Generation or higher, 8 GB RAM, 512 GB SSD, 15.6-inch Full HD display, and Windows 11 Pro. Each unit must feature an aluminum metallic body and be accompanied by OEM-branded wireless mouse and laptop bag. The package note allows a quantity variation up to 25%, with corresponding delivery-time adjustments, and GST handling advised by bidders. The ATC requires model-specific compliance and a clearly verifiable 3-year onsite OEM warranty. Unique emphasis on OEM-verifiable specifications ensures compatibility with vendor documentation and official websites. The bid also covers scope to be delivered in a single contract with the possibility of extended quantity as per clause. This tender is positioned as a procurement for government-grade laptops in Kerala, focusing on standardization and reliability.

Technical Specifications & Requirements

  • Processor: Intel Core i3, 13th Generation or higher
  • RAM: 8 GB or higher
  • Storage: 512 GB SSD
  • Display: 15.6-inch Full HD
  • Operating System: Windows 11 Pro
  • Body: Aluminum metallic chassis
  • Warranty: 3 years onsite OEM warranty (verifiable via OEM docs/website)
  • Accessories: Each laptop to include one OEM-branded wireless mouse and one OEM-branded laptop bag
  • Compliance: Quoted model must match specifications with no deviation and be verifiable on OEM site
  • Scope: Purchase price to include supply, installation, testing and commissioning

Terms, Conditions & Eligibility

  • Quantity flexibility: Bid allows variation up to 25% of bid quantity during contract and extended delivery period
  • OEM verification: Specifications and warranty must be exactly matched and verifiable on OEM site
  • Accessories policy: Only OEM-branded accessories accepted; third-party accessories may render bid non-compliant
  • GST handling: Bidder bears GST tax considerations; reimbursement is at actuals or applicable rate (whichever is lower)
  • Delivery/Scope: Scope includes supply, installation, testing and commissioning of goods
  • Warranty verification: Must be verifiable in OEM documentation
  • Eligibility emphasis: Models should have at least 1 year residual market life and not be end-of-life per OEM
  • Documentation readiness: Ensure OEM authorization and product certifications are in order to meet compliance and evaluation standards

Key Specifications

  • Intel Core i3 13th Gen or higher

  • 8 GB RAM minimum

  • 512 GB SSD storage

  • 15.6-inch Full HD display

  • Windows 11 Pro pre-loaded

  • Aluminum body construction

  • 3 years onsite OEM warranty

  • OEM-branded wireless mouse and laptop bag per unit

Terms & Conditions

  • Quantity may vary by up to 25% with extended delivery time

  • Warranty must be OEM verifiable for 3 years onsite

  • Accessories must be OEM-branded; third-party not allowed

  • Model must be IS verified on OEM site; no deviations

  • GST payable by bidder with reimbursement rules stated

Important Clauses

Payment Terms

GST handling as actuals with applicable rate; bidder responsible for GST implications

Delivery Schedule

Delivery period starts from last date of original delivery order; option to increase quantity 25% with extended period

Penalties/Liquidated Damages

Delivery-time extensions governed by option clause; minimum 30 days extension if applicable

Bidder Eligibility

  • Experience in supplying government-grade laptops with OEM warranties

  • Ability to provide OEM authorization and documentation

  • Financially capable with demonstrable turnover and stability

Documents 3

GeM-Bidding-9017653.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Processor Laptop Type Entry Level
Processor Processor Number AMD Ryzen 3 5425U, Intel Core i3 - 1215U Or higher
Motherboard Security FTPM 2.0, Discrete TPM 2.0 Or higher
Operating System Operating System (Factory Pre-Loaded) Window 11 Professional
Memory RAM Size (GB) 16.0 Or higher
Display Display Size (in cm) - Diagonal 38.1 to 40.63 (15 In to 15.99 In)
Storage Capacity of Storage Drive (in GB) 512, 1024, 2048 Or higher

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar laptop supply projects

4

Financial statements or turnover proof

5

EMD/Security deposit documents (if applicable in ATC)

6

Technical bid documents showing compliance with specs

7

OEM authorization/authorization letters from the laptop brand

8

Product datasheet and OEM website warranty confirmation

Frequently Asked Questions

Key insights about KERALA tender market

What documents are required for the Malappuram laptop tender in Kerala 2026?

Bidders must submit GST registration, PAN, experience certificates for similar procurement, financial statements, EMD documents if applicable, technical bid with device specifications, OEM authorization letters, and product datasheets verifying 3-year onsite warranty on the OEM site.

How to verify OEM warranty for the Kerala laptop bid 2026?

Verify the 3-year onsite warranty on the OEM’s official website or documented warranty card. Ensure model number, serial, and coverage terms match the bid specification and include warranty verification in the technical bid submission.

What are the exact technical specs for the Kerala laptop tender 2026?

Required specs include Intel Core i3 13th Gen+, 8 GB RAM, 512 GB SSD, 15.6" Full HD display, Windows 11 Pro, and aluminum body. Accessories must be OEM-branded wireless mouse and laptop bag, with model matching the listed configuration.

What are the delivery and quantity terms for this Kerala tender?

The buyer reserves up to 25% quantity variation at contract placement and during currency, with delivery-time adjustments calculated as (increased quantity ÷ original quantity) × original period, minimum 30 days; delivery from last original order date.

Which accessories are required with each laptop in this bid?

Each laptop must include an OEM-branded wireless mouse and OEM-branded laptop bag; third-party or unbranded accessories render the bid non-compliant per ATC clause.

What operating system is mandatory for the Kerala laptop procurement?

Laptops must ship with Windows 11 Pro pre-loaded; ensure OEM verification confirms OS edition aligns with bid requirements and is clearly stated in vendor documentation.

What standards and brand alignment are required for this tender?

Model must be IS or OEM-certified with official verification; devices should have an aluminum body and be advertised as OEM-brand compliant. Documentation must confirm exact model, warranty, and accessory compatibility.