Urban Development Uttar Pradesh LED Based Information Display System Tender 2026 - IS 60529 IP Tests, On-Site OEM Warranty
Bid Publish Date
31-Aug-2026, 11:58 am
Bid End Date
07-Sep-2026, 12:00 pm
Location
Progress
Key Highlights
- • Industries: Government LED display procurement for public display boards in Uttar Pradesh
- • Brand/OEM: On-site OEM warranty required; Indian office for imported components
- • Standards/Tests: IP rating, IS/IEC 60529 dust/water tests, IS 9000 dry heat, humidity, and cold tests
- • Delivery: Turnkey supply, installation, testing, commissioning; option clause allows ±25% quantity variation
- • Eligibility: In-state service centers, prior LED display deployment experience, audited turnover documentation
- • Warranty/AMC: On-site OEM warranty; service center establishment within 30 days of award
- • Penalties: Delivery-time adjustments and potential LD terms per contract; details in T&C
Tender Overview
Organization: Urban Development Department Uttar Pradesh (e-municipalities initiative) seeks LED Based Information Display System (Q4) with installation, testing and commissioning included. Scope covers supply, installation, testing, and commissioning of LED display boards with in-state OEM after-sales support and on-site warranty. Unique features include a flexible quantity option up to 25% of bid quantity during contract, and an emphasis on in-state service capability and installation integration within the supply package. The tender targets display boards with specific durability and environmental testing expectations, and requires a complete turnkey delivery from order to commissioning. This opportunity is positioned for vendors with robust service networks and prior LED display deployments in government projects, and emphasizes compliance with WHOLE-system delivery timelines and after-sales support in Uttar Pradesh.
Technical Specifications & Requirements
- Category: Display Details; Height min (mm), Length min (mm), LED Pitch max (mm), Pixel Pitch (mm), and Minimum Pixel Density (Dots/meter2) to be confirmed in BOQ
- LED Display Board Type with specified LED Colour and Language with Unicode support
- Viewing Distance (Meters) and LED Brightness (Cd/m2) to meet readability in public spaces
- Cabinet and Installation Type under Construction; Scope includes installation integration and commissioning
- Connectivity: WiFi connectivity (type specified) and GSM connectivity with cellular data support
- Controller: Supported protocols; Ingress Protection (IP) minimum level; Endurance, Vibration, Dust, Water, Dry Heat, Humidity, Cold tests per IS/IEC 60529 and IS 9000 family
- Warranty: On-site OEM warranty for the selected display system; detailed warranty terms to be read in bid documents
- Scope: All-inclusive supply, installation, testing, and commissioning; service centers in-state required if carry-in warranty applies
Terms, Conditions & Eligibility
- EMD: Not specified in available data; bidders should review T&C for deposit requirements
- Turnover/Experience: Three-year turnover criteria not numerically specified here; bidders must provide audited statements or CA certificates per T&C
- OEM/Support: Imported components require Indian-based OEM or authorized seller with registered office for after-sales service
- Service Centers: Functional service center in each consignee state; if absent, must establish within 30 days post-award; evidence of center required for payment release
- Documentation: Include GST, PAN, experience certificates, financial statements, EMD documents, OEM authorizations, and technical bid proofs as per tender terms
- Option Clause: Buyer may alter quantity by ±25% during execution at contracted rates; delivery timeline adjusts proportionally with a minimum 30 days
- Warranty/Penalties: On-site warranty and potential penalties or LD terms to be specified in contract; ensure compliance with SC/Service terms
Key Specifications
-
LED display board with specified height/length minimums and LED pitch limits
-
Unicode support for multilingual display with Indian scripts
-
Viewing distance and brightness meeting public display readability
-
IP rating and environmental testing: dust, water, dry heat, humidity, cold tests per IS/IEC 60529 and IS 9000
-
On-site OEM warranty and in-state service center requirement
Terms & Conditions
-
Quantity variation up to 25% during contract with proportional delivery time
-
Turnover and experience evidenced by audited statements or CA/Cost Accountant certificate
-
OEM/Authorized Seller with Indian registered office required for imported products
Important Clauses
Delivery Schedule
Delivery period adjusts with option quantity changes; minimum 30 days added if extended
Payment Terms
Payment releases contingent on submission of evidence of Functional Service Centre; exact terms in contract
Penalties/Liquidated Damages
Penalties applicable for delayed delivery or non-compliance; LD rates to be specified in bid documents
Bidder Eligibility
-
Registered bidder with turnover metrics demonstrated via audited statements or CA certificate
-
Proven experience in supplying/maintaining LED display systems to government bodies
-
Ability to establish a Service Centre in Uttar Pradesh within 30 days of award
Tender Data
Bid Details
Quantity
4
Bid Type
Two Packet Bid
Bid Validity
15 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
466
OEM Avg. Turnover
120
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
LED Based Information Display System (Q4)
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 15 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Gonda
Delivery Pincodes
271401
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Suneel Kumar Singh | 271401,Nagar panchayat Belsar Gonda | Gonda | Uttar Pradesh | 271401 | 4 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9824324.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
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Required Documents
GST registration certificate
Permanent Account Number (PAN)
Audited financial statements for last 3 years or CA certificate showing turnover
OEM authorization / authorized seller certificate for imported products
Proof of past LED display deployments (contracts and invoices) or equivalent project experience
Evidence of functional Service Centre or plan to establish within 30 days of award
Technical bid documents demonstrating compliance with listed connectivity, IP, and testing requirements
EMD submission proof as per tender terms (if applicable)
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Display Details | Height (min)(mm) | 160, 320, 480, 640, 800, 960, 1120, 1280, 1440, 1600, 1760, 1920, 2080, 2240, 2400, 2560, 2720, 2880, 3040 Or higher |
| Display Details | Length(min)(mm) | 320, 640, 960, 1280, 1600, 1920, 2240, 2600, 2920, 3240 Or higher |
| Display Details | LED Pitch (max) (mm) | 2.8, 3.91, 4, 5, 6, 6.7, 8, 10, 12 Or lower |
| Display Details | LED Display Board Type | Single, Dual, Tri Colour, Multi Colour |
| Display Details | LED Colour | Amber, Red, Green, Yellow, Blue, White, RG for Dual Colour, RGY for Tri Colour, RGB for Multi Colour |
| Display Details | Language | English, Regional, Multilingual |
| Display Details | Unicode Support | UTF-8, UTF-16, Other |
| Display Details | Viewing Distance (Meter) | 5, 7, 10, 15, 20, 25, 30 Or higher |
| Display Details | LED Brightness(Cd/m2) | upto 1000, 1001 - 2000, 2001 - 3000, 3001 - 4000, 4001 - 5000, 5001 - 6000, >6000 Or higher |
| Display Details | pixel Pitch (mm) | 5, 8, 10, 12 Or lower |
| Display Details | Minimum Pixel Density (Dots/meter2) | 2500, 3500, 5000, 8000, 10000, 12000 Or higher |
| Display Details | Duty Cycle | 16 x 7, 24 x 7 Or higher |
| Construction | Cabinet | Steel/Alluminium Box Duly Powder Coated, GI with Powder Coating, FRP (Fiber Reinforced Plastic) Or higher |
| Construction | Type of Installation | Indoor, Outdoor |
| Connectivity & Ports | Wi Fi Connectivity | Yes, No Or higher |
| Connectivity & Ports | If Yes, Type of Wi Fi connectivity | 802.11 b/g/n, 802.11 b/g/n/ac, NA Or higher |
| Connectivity & Ports | GSM connectivity | Yes, No Or higher |
| Connectivity & Ports | If Yes, cellular Data Support | 2G, 3G, 4G, 4G/Lte, NA Or higher |
| Controller | Protocol Supported | FTP, HTTP, SFTP, NA |
| Test and Protection | Ingress Protection (Minimum IP) | 43, 44, 45, 49, 53, 54, 65, 66, 67 Or higher |
| Test and Protection | Endurance Test at 27 C+/-2 Deg C | Yes, No Or higher |
| Test and Protection | Vibration Test at 1point5 mm peak to peak over a specified ferquency Range, i e 5 - 50 Hz and return to 5 Hz at a linear sweep period of 1 minute / complete sweep cycle and 10 g at maximum frequency for 1 Hour | Yes, No Or higher |
| Test and Protection | Dust Test as per IS/IEC 60529:2001 | Yes, No Or higher |
| Test and Protection | Water Test as per IS/IEC 60529:2001 | Yes, No Or higher |
| Test and Protection | Dry Heat Test as per IS: 9000 at 85 deg C +/-2 Deg C for 16 Hrs | Yes, No Or higher |
| Test and Protection | Humidity Test as per IS: 9000 at 25 deg C +/-3 Deg C and 95% Humidity for 1 Hours | Yes, No Or higher |
| Test and Protection | Cold Test as per IS: 9000 at -25 deg C +/-2 Deg C for 2 Hrs | Yes, No Or higher |
| Scope of Supply | Installation integration and commissioning shall be included in the scope of supply | Yes |
| Warranty | On Site OEM Warranty (Year) | 1, 2, 3, 4, 5 Or higher |
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for LED display tender in Uttar Pradesh 2026 with IS tests
Bidders must submit GST, PAN, audited turnover certificates, OEM authorizations, and past LED display project invoices. Ensure compliance with IP ratings, IS/IEC 60529 dust/water tests, and IS 9000 thermal tests. Include service center details and installation/commissioning plan.
What documents are required for LED display procurement in UP
Required docs include GST certificate, PAN, audited financials for 3 years, CA certificate for turnover, OEM authorization for imported items, evidence of service center in-state, and past project experience with related contracts and invoices.
What are the technical specs for UP LED display system tender
Key specs include minimum height/length, LED pitch, pixel density, brightness in cd/m2, viewing distance, Unicode language support, IP rating, WiFi and GSM connectivity, and controller protocol compatibility; installation integration is included.
When is the delivery deadline for UP LED display tender
Delivery window is contingent on the option clause; quantity may vary by 25%, with delivery periods adjusted proportionally and a minimum 30-day extension in case of changes; specific dates appear in contract schedules.
What are the OEM/warranty requirements for UP LED tenders
On-site OEM warranty is required; imported components must have an Indian OEM/authorized seller with a registered office for after-sales service; service centers must exist or be established within 30 days of award.
How to prove past LED display deployment experience in UP
Submit contract copies and invoices showing delivery of LED display systems; self-certification that the cited invoices correspond to actual service/supply; provide project names, client, and completion dates where possible.