Rourkela Steel Plant LVDH Low Vacuum Dehydration Unit Tender 2026 - SAIL/SAIL RSP ISO/Make in India Standards
Bid Publish Date
15-Sep-2026, 9:37 am
Bid End Date
25-Sep-2026, 10:00 am
Location
Progress
Tender Overview
Organization: Rourkela Steel Plant (RSP), part of Steel Authority of India Limited. Procurement: Low Vacuum Dehydration (LVDH) machine for WBF hydraulic system PM. Delivery timeline: within 120 days from order placement. Warranty: 12 months from installation or 18 months from supply, whichever is earlier. OEM/Authorized dealer requirement: only OEM/OES or their authorized representative; upload a valid bid-specific authorization letter if submitting as a dealer. Special packing: wood carton, dust/ moisture-free; accessories packed and listed. Inspection: by Manager, MM(Inspection), RSP at MM Stores, with embossing of manufacturer name and performance certificates.
Technical Specifications & Requirements
- Product/Category: Low Vacuum Dehydration (LVDH) machine for WBF hydraulic system PM.
- Standards & Compliance: ensure material per specifications; embossed maker name; manufacture test certificate and performance guarantee certificate accompanying supply.
- Delivery & Packaging: 120 days from order; packed in wooden cartons; accessories listed and packed separately.
- Quality Assurance: firm to follow Make in India guidelines; self-certified Make in India documentation (Annexure A(i)); OEM authorization required for non-OEM bids.
- Inspection & Acceptance: inspection at MM Stores, RSP; strict identification via embossing; adherence to packaging and transit conditions.
Terms & Eligibility
- EMD/Payment: EMD not stated; bid declaration and commercial data sheet required; authorized signatory to seal and sign bid declaration; Make in India documentation to be self-certified.
- Delivery: 120 days from PO date; price variation clause: firm till delivery.
- Warranty & Penalties: 12 months from installation or 18 months from supply (earlier date governs); penalties via standard GEM terms if performance failures occur.
- Documentation: OEM authorization letter if submitting as dealer; vendor to adhere to SAIL Tenders guidelines; propulsion of Make in India compliance.
- Inspection & Identification: manufacturer name embossing; test certificates and performance guarantee certificates to accompany delivery.
Key Specifications
-
Low Vacuum Dehydration (LVDH) machine for WBF hydraulic system PM
-
Delivery: 120 days from order; packaging in wooden carton; accessories must be listed and packed separately
-
Warranty: 12 months from installation or 18 months from supply (whichever earlier)
-
Inspection: embossing of manufacturer's name; manufacturer test certificate and performance guarantee certificate to accompany supply
-
OEM/Authorized dealer procurement: only OEM/OES or authorized dealer with bid-specific authorization letter
Terms & Conditions
-
OEM-only eligibility with bid-specific authorization for dealers
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120-day delivery commitment from purchase order
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12-month installation-based or 18-month supply-based warranty (earlier date prevail)
Important Clauses
Payment Terms
Price variation clause: firm till delivery; EMD not explicitly specified in tender; payment terms to be confirmed in contract.
Delivery Schedule
Delivery within 120 days from the date of placement of order; unit must be packed in wood cartons with moisture/dust protection.
Penalties/Liquidated Damages
Standard GEM contract terms apply for delays; performance-related penalties may be invoked if commitments are not met.
Bidder Eligibility
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Only OEM/OES or their AUTHORIZED DEALERs with valid bid-specific authorization letter
-
Manufacturers must emboss the brand on supplied items for proper identification
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Compliance with Make in India guidelines (Annexure A(i)); self-certified documentation
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
LOW VACUUM DEHYDRATION UNIT
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
120
Delivery Locations
1
Delivery Cities
Sundargarh
Delivery Pincodes
769011
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Pramod Kumar Biswal | 769011,Office of GM I/c Stores & Inspection, Rourkela Steel Plant, Rourkela | Sundargarh | Odisha | 769011 | 1 | 120 | - |
Authority Records
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Documents 4
GeM-Bidding-9867985.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
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Required Documents
BIDDER SUBMISSION documents: Bid declaration by authorized signatory with seal, Commercial Data Sheet completed, self-certified Make in India Annexure A(i), OEM/OES authorization letter if applicable, and manufacturer embossing on items.
GST Registration certificate, PAN card copy, and financial statements (as required by T&C, if any).
Manufacturer test certificate and performance guarantee certificate to be furnished with supply.
Evidence of Make in India compliance (Annexure A(i)) and any other vendor-specific documentation requested by SAIL.
Packaging and transit compliance details, including packing list and accessories schedule.
Frequently Asked Questions
How to bid for LVDH tender in Rourkela with OEM authorization?
Bidders must be OEM/OES or authorized dealers with a valid bid-specific authorization letter. Include embossing on items, manufacturer certificates, and Make in India Annexure A(i). Ensure 120-day delivery and warranty terms, and submit bid declaration with seal by authorized signatory.
What documents are required for LVDH tender in Rourkela?
Submit bid declaration with seal, OEM authorization letter (if dealer), Make in India Annexure A(i), embossing on items, manufacturer test certificate, performance guarantee certificate, GST, PAN, and financial statements if requested. Include packaging and transit details.
What is the delivery timeline for the LVDH unit in RSP project?
Delivery must occur within 120 days from the date of order placement. Ensure packaging in wooden cartons with moisture/dust protection and a complete accessories list packed separately.
What warranty terms apply to the LVDH machine procurement?
Warranty is 12 months from installation or 18 months from supply, whichever occurs earlier. Adhere to performance guarantees and include manufacturer test certificates with delivery.
What are the essential inspection requirements for LVDH equipment?
Inspection at MM Stores, RSP with embossed manufacturer name; provide manufacturer test certificate and performance guarantee certificate; ensure proper identification and packaging compliance as per tender terms.
How to ensure Make in India compliance for this LVDH tender?
Submit self-certified Make in India Annexure A(i) and OEM authorization if bidding as a dealer; ensure all components comply with Make in India documentation and packaging standards.
What are the key packaging and transit requirements for LVDH bids?
Pack LVDH units in wooden cartons to prevent damage; list all accessories and pack separately; ensure moisture/dust-free conditions; proper labeling for easy inspection at MM Stores.
What is the role of the authorized signatory in bid submission?
Authorized signatory must seal and sign the Bid Declaration; submit with the Commercial Data Sheet; ensure the bid is submitted on behalf of the OEM/OES or authorized dealer with valid authorization.