GEM

Police Department Jharkhand Digital Hand-held VHF Transceiver Tender Mirzapur Uttar Pradesh 2025

Bid Publish Date

24-Nov-2025, 6:36 pm

Bid End Date

09-Dec-2025, 6:00 pm

EMD

₹5,52,400

Location

MIRZAPUR , UTTAR PRADESH

Progress

Issue24-Nov-2025, 6:36 pm
AwardPending
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Quantity

405

Bid Type

Two Packet Bid

Key Highlights

  • • OEM authorization required for all bidders or authorized distributor credentials
  • • EMD amount precisely ₹552,400 to accompany bid submission
  • • 3 years of Govt sector supply experience with relevant contracts
  • • Data Sheet must be uploaded and validated against product specifications
  • • Scope includes supply, installation, testing, commissioning, and operator training
  • • Quantity may vary up to 25% during contract with proportional delivery timing
  • • Delivery timelines referenced to original and extended periods with a minimum 30 days
  • • MHA QR (Q2) compliant digital hand-held VHF transceiver specification

Categories 2

TWO WAY RADIO SATELLITE ACCESS EQUIPMENT

Tender Overview

The Police Department of the Home Department Jharkhand invites bids for a Digital Hand-held VHF Transceiver in Mirzapur, Uttar Pradesh. The tender includes EMD ₹552,400 and requires installation, testing, commissioning, and operator training. Bidders must demonstrate at least 3 years of prior supply to Central/State Government bodies and provide OEM authorization or authorized reseller credentials. Data Sheet alignment with offered product is mandatory to avoid rejection. The scope covers supply, installation, testing, commissioning, training, and any statutory clearances if applicable. A 25% quantity option and extension clause may apply, with delivery timelines tied to the original delivery period and extended periods. This opportunity targets suppliers with robust field experience and OEM-backed capabilities in government communications equipment. Unique terms emphasize verification of technical parameters via Data Sheet and strict OEM/authorized dealer involvement.

Technical Specifications & Requirements

  • Product: Digital Hand-held VHF Transceiver as per MHA QR (Q2)
  • EMD: ₹552,400
  • Scope: Supply, Installation, Testing, Commissioning, Training of operators; include required statutory clearances if any
  • Data handling: Upload Data Sheet with bid; ensure parameter match to avoid rejection
  • Experience: Minimum 3 years of manufacturing/supply to Central/State Govt; provide contracts as proof
  • OEM/Dealer: OEM Authorization or Authorized Distributor Certificate required; installation by OEM-certified resources
  • Turnover: Minimum average annual turnover criterion specified in tender (exact value not disclosed here)
  • Quantity: Option to increase up to 25% during contract; delivery time adjustments follow a defined formula with minimum 30 days
  • Warranty/Support: Not explicitly stated; ensure post-sale support compliance as part of scope

Terms, Conditions & Eligibility

  • EMD: ₹552,400 to be submitted with bid
  • Experience: Bidder or OEM/reseller must have supplied similar Category Products to Govt bodies for at least 3 years; provide supporting contracts
  • Data Sheet: Mandatory upload; must match technical parameters
  • OEM Authorization: Required for distributors/service providers; provide OEM details
  • Installation/Training: To be conducted by OEM or OEM-authorized personnel
  • Scope of Supply: Includes supply, installation, commissioning, testing, and operator training; statutory clearances if applicable
  • Turnover: Minimum average annual turnover over last 3 financial years as specified (value not disclosed)
  • Delivery: Clause allowing up to 25% quantity variation; delivery timing linked to original/extended periods

Key Specifications

  • Product name and category: Digital Hand-held VHF Transceiver

  • EMD: ₹552,400

  • Service scope: Supply, Installation, Testing, Commissioning, Training

  • OEM/Distributor authorization required

  • Data Sheet alignment with product parameters mandatory

  • Delivery terms allow 25% quantity variation with calculated delivery extension

Terms & Conditions

  • EMD of ₹552,400 must accompany bid submission

  • 3 years govt-sector supply experience with verifiable contracts

  • OEM authorization or certified distributor required for bid eligibility

  • Data Sheet must correspond to offered product; mismatch may lead to rejection

  • Scope includes installation, testing, commissioning, and operator training

Important Clauses

Payment Terms

Not stated in provided data; ensure to verify during bid submission with contracting authority

Delivery Schedule

Quantity may be increased up to 25% with proportionate extension; minimum 30 days delivery period baseline

Penalties/Liquidated Damages

Not specified in provided data; bidders should confirm LD terms during contracting

Bidder Eligibility

  • 3+ years of government or PSU supply experience with similar transceivers

  • Must hold OEM authorization or be an approved distributor

  • Financial stability evidenced by turnover and no current liquidation or bankruptcy

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates showing Govt/PSU supply of similar products for at least 3 years

4

Audited financial statements for last 3 financial years (turnover evidence)

5

EMD submission document for ₹552,400

6

Data Sheet of the offered transceiver

7

OEM Authorization / Manufacturer certificate or Authorized Distributor certificate

8

Technical bid documents demonstrating product meeting MHA QR (Q2) criteria

9

Any statutory clearances relevant to the deployment

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for the digital VHF transceiver tender in Mirzapur UP 2025?

Bidders must submit EMD of ₹552,400 along with GST, PAN, and turnover statements. Provide Data Sheet matching the offered VHF transceiver and OEM authorization or authorized distributor certificate. Ensure at least 3 years of govt sector supply experience and include contracts as proof; installation/ training by OEM-qualified personnel is mandatory.

What documents are required for the VHF transceiver procurement in Jharkhand police?

Required documents include GST certificate, PAN, 3-year govt supply experience proofs, audited financials, EMD document for ₹552,400, Data Sheet, OEM authorization, and technical bid demonstrating MHA QR Q2 compliance; include any statutory clearances if applicable.

What are the technical specifications for the MHA QR Q2 transceiver?

The tender specifies a Digital Hand-held VHF Transceiver as per MHA QR Q2; however, explicit technical parameters are provided via the Data Sheet. Bidders must ensure the Data Sheet aligns with the offered model and obtain OEM authorization for installation and commissioning.

When is the delivery timeline and what about the 25% quantity variation?

Delivery terms allow a 25% increase in quantity during contract at contracted rates. The extension period calculation is (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days; original delivery date governs the base timeline.

What is the payment and warranty policy for the transceiver supply?

Payment terms are not specified in the provided data; confirm with issuing authority. Warranty details are not explicitly stated; bidders should seek post-sale support commitments and warranty terms during contract discussions.

What qualifies as acceptable OEM authorization for this bid?

Acceptable authorization includes Manufacturer Authorization or OEM certificate showing official name, address, email, and phone. If bidding via an authorized distributor, provide Distributor Authorization plus OEM details; installation must be performed by OEM-certified personnel.

What records prove three-year govt procurement experience for this tender?

Submit copies of contracts with Central/State Govt or PSUs showing supply of similar transceivers for each year, with quantities and performance details; for bunch bids, ensure the primary high-value product meets the criterion.

How to ensure Data Sheet matches the offered VHF transceiver?

Upload the Data Sheet exactly for the offered model; cross-check specifications, frequency bands, power output, battery life, and accessories; any mismatch may lead to bid rejection during technical evaluation.

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