Gujarat Sports Youth and Cultural Activities Department Tentage Service Tender Kheda Gujarat 2025

Tender Overview

The Sports Youth and Cultural Activities Department, Gujarat invites bids for a Tentage Service, Lighting, Decoration, Printing, drinking water, photography, and related works for the Khel Mahakhumbha open event targeting girls athletics in KHEDA, Gujarat (387001). EMD ₹21,000 is required via DD in favor of the District sports officer, Kheda, with hard copy delivery within 5 days post bid end/opening. The scope includes multiple support services under a lump-sum contract, with 25% quantity/duration variation allowed by contract terms. An in-state service provider must have a local office, and MSEs from Gujarat get purchase preference if registered online via Udyam. Unique emphasis on event-day readiness and non-toxic materials is noted.

Technical Specifications & Requirements

• No formal BOQ items are listed; the category encompasses tentage, lighting, decoration, printing, drinking water, photography, and related works as per attached scope.
• The bidder must meet GeM ATC terms, ensure non-toxic supplies, and provide MSDS for hazardous items if applicable.
• EMD: ₹21,000 via Account Payee DD in favor of District sports officer, Kheda; scanned DD copy to be uploaded; hard copy due within 5 days of bid end/opening; successful bidder to submit a DD as PBG alternative and deliver hard copy within 15 days post award.
• Presence requirement: Office of service provider within the consignee state (Gujarat).
• BIDDER compatibility with 25% quantity/duration flex at contract issue and up to 25% more thereafter is required.
• State-level MSE purchase preference applicable to eligible Udyam-registered bidders.

Terms, Conditions & Eligibility

• EMD: ₹21,000, via DD payable at Kheda; submission with bid and hard copy within 5 days of bid end.
• Payment scope: Lump-sum contract; performance security via DD or PBG acceptable per GeM GTC; DD payable to District sports officer, Kheda.
• Delivery/availability: Service provider office must be in Gujarat; exact delivery schedule per scope; eligibility to provide non-toxic materials; attach required certificates per ATC.
• Sub-contracts/Assignment: No transfer without prior written consent; still liable for contract performance.
• Purchase Preference: MSEs from Gujarat with valid Udyam registration receive preference.
• Documentation: All required certificates/documents must be uploaded; missing documents can lead to rejection.
• Penalties/LD: Not specified in data; standard GeM terms apply; ensure compliance to avoid rejection.
• Warranty/Service: Not explicitly detailed; ATC documents may define warranty standards.