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Employees' State Insurance Corporation ESIC Sit for Office Furniture Tender Ranchi Jharkhand 2025 – ISI/AAA Equipment Standards

Bid Publish Date

26-Dec-2025, 6:53 pm

Bid End Date

16-Jan-2026, 7:00 pm

EMD

₹1,38,000

Value

₹46,46,814

Location

RANCHI , JHARKHAND

Progress

Issue26-Dec-2025, 6:53 pm
AwardPending
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Quantity

354

Category

Chair (Without Wheels) for General Purpose

Bid Type

Two Packet Bid

Categories 2

CENTRE TABLE REVOLVING CHAIR

Tender Overview

Employees State Insurance Corporation (ESIC), Ranchi, Jharkhand invites bids for a range of office furniture including Executive Table variants, Revolving Chair variants, Waiting Area / Airport seating, Chair (Without Wheels), and Modular/Meeting Tables. Estimated value: ₹4,646,814 with an EMD of ₹138,000. The procurement emphasizes durable wooden/metal table tops, ERU (Extendable Return Unit) configurations, modesty panels, pedestal options, and keyboard trays. Scope includes material specifications, ergonomic chair requirements (cushions, upholstery, backrest width/height), and seating configurations across multiple categories. Unique clauses include a 25% quantity option and mandatory OEM authorization, highlighting vendor capability and post-sale support. This tender targets ESIC’s administrative or public-facing spaces in Ranchi, with a emphasis on standardized, long-life furniture suitable for public areas. The procurement differentiator rests on precise table top tolerances, ERU dimensions, and comprehensive chair features to meet general-purpose and reception-area needs.

Technical Specifications & Requirements

  • Product categories: Executive Tables, Revolving Chairs, Waiting Area Chairs, Chairs (without wheels), Modular/Meeting/Center Tables
  • Table Top: Material type, thickness tolerance ±5 mm, length tolerance ±50 mm, depth tolerance ±20 mm
  • ERU: Position relative to table top, width/depth tolerances ±20 mm, type of ERU, and required availability of ERU
  • Understructure: Material type and support, presence of modesty panel, pedestal/keyboard tray availability
  • Chair specs: Cushion presence, upholstery, backrest height/width ranges, locking, lumbar support, headrest, armrests, seat material, and chair configuration
  • Finish/Dimensions: Main frame material, table top edges, height adjustability, and standard worktop height tolerances
  • Shelf Life: Shelf life of products/spares minimum 7 years at supply date
  • Compliance: OEM authorization requirements; installation/commissioning by OEM or OEM-certified resource
  • Delivery & Variants: Option clause allowing up to 25% quantity variation; delivery timing calculations as per clause; extended delivery periods subject to contract terms

Terms, Conditions & Eligibility

  • EMD: ₹138,000 (mode of payment not specified here; confirm as DD/online per T&C)
  • Eligibility: Bidder financial health; not under liquidation or receivership; 7+ years residual market life for offered products
  • Delivery/Installation: Installation, commissioning, testing, and training to be carried out by OEM or OEM-authorized resources
  • Option Clause: Purchaser may increase/decrease quantity up to 25% at contract rate; extended period rules defined
  • Documentation: OEM authorization forms, GSTIN, PAN, experience certificates, financial statements, EMD proof, and technical compliance certificates
  • Warranty/Support: Shelf life requirement implies long-term availability of spares and service; OEM support expectations inferred
  • Shelf Life: Spares and components must have minimum 7 years shelf life remaining at the time of supply
  • Special Conditions: Bidder must provide undertaking of financial soundness and non-obsolete products; OEM-certified installation responsibility

Key Specifications

  • Executive Table variants with precise table-top tolerances and ERU specifications

  • Chair specifications: cushion presence, upholstery, backrest size ranges, lumbar support, headrest, armrests

  • Table understructure material and presence of modesty panel

  • Extendable Return Unit (ERU): width/depth tolerances and ERU type

  • Pedestal/keyboard tray availability and space configuration

  • Shelf life: minimum 7 years for products and spare parts

  • OEM authorization requirement for installation/training

Terms & Conditions

  • EMD of ₹138,000; ensure payment and submission of EMD proof

  • 25% quantity variation right granted to purchaser

  • OEM authorization and installation by OEM-required resources

Important Clauses

Payment Terms

EMD must be submitted as specified; payment terms to be finalized per contract; installation responsibility assigned to OEM resources

Delivery Schedule

Delivery and installation timelines governed by option clause; extended delivery calculations based on (increased quantity/original quantity) × original delivery period with minimum 30 days

Penalties/Liquidated Damages

Penalties/LD clauses not explicitly listed here; ensure contract review for LD rates and performance guarantees

Bidder Eligibility

  • Not under liquidation, court receivership, or bankrupt

  • Offer products with at least 7 years residual market life

  • OEM authorization for installation/training; OEM-certified resource required

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Posted: 12 December 2025
Closed: 27 December 2025
GEM

Technical Specifications 8 Items

Item #1 Details

View Catalog
Category Specification Requirement
Generic Type of Executive Table Executive Table, Executive Table with Pedestal / Side Storage Unit, Executive Table with Keyboard Tray, Executive Table with Keyboard Tray and Pedestal / Side Storage Unit
Table Top Table Top Material Type Particle Board, MDF Board, Marine Ply, BWP Ply, MR (Moisture Resistant) Ply, Glass Or higher
Table Top Thickness of Table Top (Tolerance ±5 mm) 25 mm
Table Top Length of Table Top (Tolerance ±50 mm) 1500 mm
Table Top Depth of Table Top (Tolerance ±20 mm) 600 mm
Table Understructure Type of Material in Table Understructure Metal Understructure, Wooden/Engineer Wood Understructure, Metal Frame in combination with wooden understructure
Table Understructure Material of Support Type in Table Understructure Particle Board, MDF Board, Marine Ply, MR (Moisture Resistant) Ply, BWP Ply, Mild Steel, Aluminium, Mild Steel with Particle Board, Mild Steel with MDF Board, Mild Steel with Marine Ply, Mild Steel with MR Ply, Mild Steel with BWP Ply Or higher
Table Understructure Availability of modesty panel Yes, No
Extendable Returnable Unit (ERU) Characteristics ERU Position wrt to Table Top Right Aligned
Extendable Returnable Unit (ERU) Characteristics Width of ERU (Extended Return Unit) (Tolerance ±20 mm) 1500 mm
Extendable Returnable Unit (ERU) Characteristics Depth of ERU (Extended Return Unit) (Tolerance ±20 mm) 450 mm
Extendable Returnable Unit (ERU) Characteristics Type of ERU (Extended Return Unit) With Storage, Without Storage
Pedestal Characteristics Availability of Pedestal Unit Yes, No
Keyboard Tray Availability of Keyboard Tray Yes, No

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates for similar furniture supply

4

Financial statements demonstrating financial health

5

EMD deposit proof

6

Technical bid documents detailing product specs

7

OEM authorization/certificate or authorised reseller document

8

Installation/commissioning capability letter from OEM

9

Product compliance certificates (if any)

Frequently Asked Questions

Key insights about JHARKHAND tender market

How to bid for ESIC Ranchi furniture tender 2025?

Bidders must submit GST, PAN, experience certificates, financials, EMD proof of ₹138,000, OEM authorization, and technical compliance documents. Ensure products meet 7+ years residual market life and OEM installation capability. Include detailed specifications for executive tables, ERU, and chair features to qualify.

What documents are required for ESIC furniture bid in Ranchi?

Required documents include GST certificate, PAN, company financial statements, experience certificates for similar furniture, EMD deposit proof, OEM authorization, installation and training commitment, and technical bid detailing table top dimensions, ERU specs, and chair ergonomics.

What standards or shelf life obligations exist for ESIC furniture 2025?

Products must provide minimum 7 years shelf life for spares and usable components at supply date. OEM authorization is mandatory for installation/training, and furniture must conform to the specified tolerances for table tops and ERU dimensions.

What is the quantity variation provision in ESIC tender?

Purchaser may increase/decrease bid quantity up to 25% at contract, and extend delivery period proportionally; additional time formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

What are the key chair specifications required by ESIC Ranchi tender?

Chairs require cushion on seat, specific upholstery, backrest height/width ranges, locking in tilt, lumbar support, possible headrest, and armrests; mainframe material and finish must be specified; ergonomic features should align with public area seating needs.

How is OEM authorization handled for ESIC furniture procurement?

Bidders must submit an OEM authorization form/certificate with full details (name, designation, address, email, phone). Installation and training must be performed by OEM or OEM-certified resources, ensuring post-sale support and compliance with tender specs.