Indian Army Writing Pens and Stationery Procurement CHAMBA Himachal Pradesh ISI ISI Marked IS 14490 IS 13262 2026
Bid Publish Date
29-Aug-2026, 12:03 pm
Bid End Date
08-Sep-2026, 1:00 pm
Value
₹5,70,724
Location
Progress
Tender Overview
Organization: Indian Army, Department Of Military Affairs. Location: CHAMBA, HIMACHAL PRADESH - 176207. Product/Service: Broad range of office stationery and consumables including ISI Marked plain copier paper (IS 14490), pressure sensitive tapes with plastic base (IS 13262), lamination films (V2), file/folder systems, staplers, correction fluids, pencils, desk pads, and teleprinter paper rolls. Estimated Value: ₹570,724.00. Delivery/Scope Notes: Data Sheet must be uploaded; Detailed Design Drawings require approval within 5 days of award, with approval or modification list within 7 days; option to increase/decrease quantity by up to 25% of bid quantity at contract rates. Unique clause: extended delivery time calculation based on quantity change with a minimum of 30 days. This tender emphasizes government procurement compliance and supplier capability to supply a broad catalog under a single contract.
Technical Specifications & Requirements
- Broad catalog aligned to IS and BIS frameworks (e.g., IS 14490, IS 13262, IS 5653, IS 9031, IS 1848 Part 2, IS 1375).
- No BOQ items listed; Data Sheet mandatory to verify technical parameters aligns with offered products.
- Supplier must have prior regular supply to Central/State Govt Agencies for at least 3 years; OEM or reseller routes acceptable.
- After award, Detailed Drawings approval and modification process with buyer within specified timelines; failure to obtain timely approval may adjust delivery without LD.
- Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation prerequisites.
Terms, Conditions & Eligibility
- Quantity variations permitted up to 25% during contract and extended delivery window.
- Detailed Drawings approval required within 5 days of award; buyer to respond within 7 days.
- Bidder must not be under liquidation or bankruptcy; provide undertaking.
- Data Sheet of offered products to be uploaded; ensure no mismatch with technical parameters.
- Experience: minimum 3 years of supplying similar category products to Govt/PSU, with contract copies.
- Required submissions: PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation documentation.
Key Specifications
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Product categories: Writing pens, plain copier paper ISI marked (IS 14490), pressure sensitive tapes with plastic base (IS 13262), lamination films (V2), desk pads, file/folders, staplers, correction fluid, pencils (IS 1375), teleprinter paper rolls (IS 9031), paper pins (IS 5653), glue sticks, markers, highlighters.
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Standards referenced: IS 14490, IS 13262, IS 5653, IS 9031, IS 1848 Part 2, IS 1375; submission must show ISI/BIS conformity where applicable.
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Delivery/commercial: Option clause permits +/-25% quantity variation; deliver as per approved drawings with modifications; delivery timeline adjusted if drawings approval is delayed.
Terms & Conditions
-
Option to increase/decrease quantity by up to 25% at contract rates
-
Detailed Design Drawings required within 5 days of award; buyer approval or modification list within 7 days
-
Data Sheet must match offered products; mismatch risks bid rejection
Important Clauses
Delivery Schedule
Delivery timing tied to final approval of drawings; option quantity changes extend delivery time with a minimum of 30 days.
EMD/Financial Standing
Bidder must not be in liquidation or bankruptcy; provide an undertaking; no explicit EMD amount mentioned in data.
Vendor Code & Documentation
Submit PAN, GSTIN, cancelled cheque, EFT mandate; Data Sheet alignment with offered product; OEM/Reseller documentation if applicable.
Bidder Eligibility
-
Minimum 3 years of regular supply of similar category products to Central/State Govt/PSU
-
No liquidation or bankruptcy proceedings
-
Provision of OEM authorization or valid reseller arrangement if required
Tender Data
Bid Details
Quantity
5250
Category
Writing Pens
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Writing Pens (Q4) , Plain Copier Paper (V3) ISI Marked to IS 14490 (Q4) , Pressure Sensitive Adhesive Tapes with Plastic Base (V4) Conforming to IS 13262 (Q4) , Lamination Films (V2) (Q4) , Register (V2) (Q4) , Markers and Highlighters (Q4) , Double sided tape (Q4) , Glue Stick (V3) (Q4) , Paper Pins (V2) Conforming to IS 5653 (Q4) , Correction Fluid Pen(V3) (Q4) , Black Lead Pencils (V3) Conforming to IS 1375 (Q4) , Desk Pads - Writing (V2) (Q4) , Staplers(V3) (Q4) , File/Folder (V3) (Q4) , Staple Pins/Staples(V3) (Q4) , Writing and Printing Paper Conforming to IS 1848 (Part 2) (Q4) , Teleprinter Paper Page Rolls (V3) Conforming to IS 9031 (Q4)
Advisory Bank
State Bank of India
ePBG Percentage
2%
ePBG Duration (Months)
12
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Chamba
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Chamba | Chamba | - | - | 500 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9768007.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
16
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Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque copy
EFT Mandate copy certified by bank
Data Sheet of offered products
Experience certificates of supplying similar items to Central/State Govt/PSU for 3 years
Contract copies showing yearly supply records
OEM authorization or reseller agreements (if applicable)
Frequently Asked Questions
Key insights about HIMACHAL PRADESH tender market
How to bid for Indian Army stationery tender in CHAMBA Himachal Pradesh 2026?
Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and the Data Sheet of offered products. Ensure 3 years of govt/PSU supply experience with contract copies. Comply with ISI/IS standards cited (IS 14490, IS 13262, IS 9031). Deliver drawings within five days of award and obtain buyer approval within seven days.
What documents are required for vendor code creation in this supply tender?
Provide PAN, GSTIN, cancelled cheque, and an EFT mandate certified by the bank. Also include company data sheets of offered items and OEM/reseller authorizations if applicable to validate product conformity and capacity.
What are the key technical standards referenced for supplied items?
Items must align with ISI/ISM standards referenced: IS 14490 for copier paper, IS 13262 for pressure sensitive tapes, IS 5653 for paper pins, IS 9031 for teleprinter paper rolls, IS 1848 Part 2 for printing paper, and IS 1375 for pencils.
What is the allowed quantity variation in this contract?
The purchaser may increase or decrease the quantity by up to 25% of the bid quantity at contract rates, with delivery time adjusted using the specified formula and a minimum extension of 30 days.
When are drawings approvals required and what happens on delay?
Detailed Drawings must be submitted within 5 days of award; buyer responds within 7 days. If buyer delays approval, delivery period is refixed without liquidated damages for the delay period.
What is the estimated contract value and location of this tender?
The estimated value is ₹570,724.00. The procurement is for the Indian Army at CHAMBA, HIMACHAL PRADESH (176207) and encompasses a broad office stationery category.
What is required to prove 3-year govt/PSU supply experience?
Submit copies of relevant contracts showing supply of similar items to Govt/PSU for each year, with quantity details. If a bunch bid, the primary product value must meet the criterion and corroborating contracts should demonstrate annual involvement.
Are OEM authorizations mandatory for this tender?
Yes, provide OEM authorization or reseller agreements where applicable. This validates product conformity, especially for ISI/BIS-marked items and specific brand requirements listed in the data sheet.