GEM

Indian Air Force Multifunction Machine MFM (V2) Tender Pathankot Punjab 2025 ISO/IEC 24734 Printing & Duty Cycle

Bid Publish Date

29-Dec-2025, 10:22 am

Bid End Date

10-Jan-2026, 10:00 am

EMD

₹1,50,000

Location

PATHANKOT , PUNJAB

Progress

Issue29-Dec-2025, 10:22 am
AwardPending
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Quantity

10

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM authorization required for non-OEM bidders
  • • Minimum 2-year Govt supply experience for the bidder or OEM
  • • EMD of ₹150,000; data sheet must match offered product specs
  • • Malicious Code Certificate mandatory to avoid security risks
  • • Delivery flexibility: ±25% quantity with defined schedule rules
  • • Auto duplexing and dual-speed ISO/IEC 24734 performance expectations
  • • OEM/Manufacturer authorization documentation required with bid
  • • Pathankot, Punjab location; North India procurement context

Categories 1

MACHINE

Tender Overview

Indian Air Force invites bids for a Multifunction Machine MFM (V2) at Pathankot, Punjab. The procurement covers printing, copying, and related workflow capabilities. EMD: ₹150,000. There is a flexible quantity clause (up to ±25%) and extended delivery rules linked to the original delivery period. Bidders must provide a product data sheet and OEM authorization where applicable. The scope targets a government-grade MFM solution with standard compliance and robust support, suitable for high-demand environments within military logistics.

Technical Specifications & Requirements

  • Product category: Multifunction Machine MFM (V2) with printing, copying, and scanning functions.
  • Printing: Monochrome and Colour output, A4 and A3 support; ISO/IEC 24734 speed metrics to be met for both mono and colour in A4 and A3.
  • Paper handling: Original Document Feeder for scanning/copying; main paper tray count to be specified; auto duplexing required.
  • Connectivity: standard network interfaces with provision for accessories; verify with data sheet.
  • Duty cycle: minimum monthly prints as per vendor data sheet; performance will be cross-checked against IS/ISO expectations.
  • Additional: Malicious code certificate, OEM authorisation, and data sheet alignment with bid.

Terms, Conditions & Eligibility

  • EMD: ₹150,000.
  • Experience: bidder or OEM must have supplied similar Govt category products for at least 2 years prior to bid opening; provide contract copies.
  • Data sheet must align with technical parameters; any mismatch may lead to rejection.
  • Manufacturer authorization required for distributors; include OEM details and contact information.
  • Non-disclosure and malware-free certifications mandatory; ensure NO embedded malicious code.
  • Option to adjust quantity ±25% during contract with corresponding delivery time adjustments.

Key Specifications

  • Product: Multifunction Machine MFM (V2)

  • Print/Copy/Scan speeds to meet ISO/IEC 24734 in both A4 and A3 (mono and colour)

  • Paper handling: Original Document Feeder type; number of main trays to be confirmed

  • Connectivity: standard network interfaces; compatibility with provided accessories

  • Auto duplexing: 2-sided printing/copying capability

  • Warranty/Support: as per vendor data sheet and govt terms

  • Security: Malicious Code Certificate; OEM authorization

Terms & Conditions

  • EMD of ₹150,000; option to adjust quantity ±25% during contract

  • Data Sheet must precisely reflect offered product specifications

  • 2 years govt/PSU supply experience required; waive exceptions only with evidence

  • OEM authorization and malware-free certification mandatory

  • Delivery schedule tied to original delivery period with extension rules

Important Clauses

Payment Terms

EMD ₹150,000 and contract payments aligned with delivery milestones; required submission of data sheet and OEM authorization.

Delivery Schedule

Delivery starts from order date; quantity changes allowed up to 25% with extended delivery time calculations per tender terms.

Penalties/Liquidated Damages

Penalty provisions to be as per standard govt procurement terms; ensure compliance with delivery timelines.

Bidder Eligibility

  • 2+ years of government or PSU procurement experience for similar devices

  • Authorised OEM distributor with valid authorization

  • No malicious code in hardware/software and secure certification

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Description of Stores Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter
Generic Print Technology Laser
Generic Type of Printing Colour Or higher
Printing Print Paper Size A4, A3 and Legal
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM) 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM) 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
PAPER HANDLING Original Document Feeder Type (For Scanning and Copying) Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
PAPER HANDLING Number of Main Paper Tray 2
Connectivity Connectivity USB Port, Ethernet Port
Connectivity Accessories Provided NA
Performance Minimum Duty Cycle (Number of Prints/Month) 1,50,001 to 2,00,000, 2,00,001 to 3,00,000, 3,00,001 to 5,00,000, 5,00,001 to 10,00,000, 10,00,001 to 15,00,000 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates showing Govt/PSU supply in last 2 years

4

Financial statements (as required by tender terms)

5

EMD payment receipt/document

6

Data Sheet of the product offered

7

Manufacturer/OEM Authorization certificate

8

Malicious Code Certificate

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid for the MFM tender in Pathankot Punjab 2025?

To bid, submit your Data Sheet with the product, OEM Authorization, and EMD ₹150,000. Provide 2-year govt/PSU supply evidence, maintain malware-free certification, and ensure ISO/IEC 24734 speeds in A4 and A3. Delivery terms follow original plus 25% quantity option.

What documents are required for the MFM bid in Pathankot?

Required documents include GST certificate, PAN, 2-year govt/PSU supply proof, EMD receipt, Data Sheet, OEM Authorization, and Malicious Code Certificate. Ensure the data sheet precisely matches the offered product specs and delivery commitments.

What are the ISO/IEC speeds for the Pathankot MFM tender?

Speeds must meet ISO/IEC 24734 for both monochrome and colour in A4 and A3. Vendors must provide certified performance data in the Data Sheet and align with the bidder’s claimed Mbps or PPM rates.

What is the EMD amount for this IAF procurement in Punjab?

EMD required is ₹150,000. Submit the online payment receipt or bank draft as part of the bid submission; verify the tender portal guidelines for mode of payment and validity period.

What are the delivery terms for quantity adjustments in Pathankot tender?

Quantity may be increased/decreased by up to 25% with delivery time recalculated as (increased quantity/original quantity) × original delivery period, minimum 30 days. If original period is less than 30 days, extended time equals the original period.

What certifications are required to avoid bid rejection for the IAF MFM?

Submit the Malicious Code Certificate, OEM/Manufacturer Authorization, and ensure the Data Sheet matches all technical parameters. Any mismatch can lead to bid rejection; security certifications are mandatory.

Where can I find the OEM authorization requirements for the MFM bid?

OEM authorization must be included from the original manufacturer, with name, designation, address, email, and phone. This ensures distributor claims are backed by the manufacturer for the Pathankot procurement.

What is the scope of the MFM (V2) equipment for IAF Pathankot?

The scope includes a multifunction printing/copying/scanning device with A4/A3 support, auto duplexing, and paper handling capabilities; connectivity with standard interfaces, and adherence to government procurement terms and data-sheet alignment.

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