Indian Army BHOPAL Procurement Active LED, 5 KVA Online UPS, Surge Protector, Controller & Cabling 2026
Bid Publish Date
17-Oct-2026, 2:38 pm
Bid End Date
27-Oct-2026, 5:00 pm
EMD
₹1,37,418
Location
Progress
Key Highlights
- • OEM installation requirement by OEM-certified resource or OEM-authorised reseller
- • Malicious Code Certificate mandatory to prevent embedded malware risks
- • EMD amount specified as ₹137,418; 25% quantity option during/after contract
- • Manufacturer Authorization required for distributors; GSTIN/PAN/EFT documents required
- • Data Sheet alignment with offered parameters; no mismatch allowed
- • Hard Disk non-return policy aligned with security guidelines
Tender Overview
Organization: Indian Army (Department Of Military Affairs) in BHOPAL, MADHYA PRADESH - 462001. Procurement scope includes Active LED displays, controllers, surge protectors, 5 KVA Online UPS, cabling and installation. EMD: ₹137,418. Anticipated quantity flexibility up to 25% under the option clause with delivery timelines starting after the original delivery order. Emphasizes OEM installation, real-time data sheet alignment, and Malicious Code Certificate compliance. Context: standard military hardware installation and reliability requirements with supplier authorization mandates. Unique aspects: detailed option-based delivery extensions and security policy alignment for hardware.
Technical Specifications & Requirements
- Product categories: Active LED, Controller, Surge Protector, 5 KVA Online UPS, Cabling and Installation services
- Data sheet submission: required with bid; must match product specifications; mismatch may lead to rejection
- Installation/commissioning: to be performed by OEM / OEM Certified resource or OEM authorised Reseller
- Malicious Code Certificate: mandatory to confirm no embedded malware; breach consequences stated
- Hard disk policy: non-return of faulty disks per security policy
- OEM Authorization: required when bidding via authorized distributors
- BOQ: no items listed
- Data verification: bid may be rejected for unexplained parameter mismatches
Terms, Conditions & Eligibility
- Option clause: quantity may increase/decrease by up to 25% during and after contract, with extended delivery time formula provided and minimum 30 days
- Documents required with bid: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by Bank
- Data Sheet: must be uploaded and consistent with offered parameters
- Installation responsibility: OEM/Authorized personnel only
- Malicious code certificate: must be uploaded with bid
- Hard disk policy compliance: acknowledge non-return as per security policy
- Manufacturer Authorization: mandatory if bidding through distributors
- General notes: failure to comply with these terms may lead to rejection or contract termination
Key Specifications
-
Active LED display unit
-
5 KVA Online UPS
-
Surge protector module
-
Controller for system integration
-
Cabling and complete installation services
-
OEM/Authorized installation personnel
Terms & Conditions
-
Option clause allows ±25% quantity change with extended delivery time rules
-
Mandatory data sheet alignment and OEM/OEM-authorized installation
-
Must upload Malicious Code Certificate and OEM authorization when required
-
EMD ₹137,418 and GST/PAN/EFT documentation required with bid
Important Clauses
Payment Terms
Not specified in tender data; bidders should expect standard government terms and verify in RFP.
Delivery Schedule
Delivery period follows original delivery order with possible extension based on option clause, minimum 30 days.
Penalties/Liquidated Damages
Not explicitly stated; contract to include LDs as per standard government procurement norms.
Bidder Eligibility
-
Proof of OEM authorization or authorized distributor status
-
Compliance with Malicious Code Certificate requirement
-
Ability to perform OEM-level installation, testing and commissioning
Tender Data
Bid Details
Quantity
5
Category
Active LED
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
137
OEM Avg. Turnover
109
Past Performance
50 %
Warranty Period
7 days
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Active LED , Controller , Surge Protector , 5 KVA Online UPS , Cabling and Installation
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
38
Delivery Details
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
BHOPAL
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | BHOPAL | BHOPAL | - | - | 1 | 60 | - |
Authority Records
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Documents 8
GeM-Bidding-9920676.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
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Required Documents
PAN Card copy
GSTIN copy
Cancelled Cheque copy
EFT Mandate certified by Bank
Data Sheet of offered product(s)
OEM authorization / Manufacturer authorization (if applicable)
Malicious Code Certificate
Proof of installation capability (OEM certified resource / authorized reseller)
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for Indian Army LED and UPS tender in Bhopal 2026
Submit PAN, GSTIN, cancelled cheque and EFT mandate, attach Data Sheet matching offered specs, provide OEM authorization if bidding via distributor, and upload Malicious Code Certificate. Ensure OEM-certified installation capability and comply with the 25% quantity option terms. Delivery timelines begin after the original delivery order; verify all terms in the RFP.
What documents are required for the bhopal security equipment bid 2026
Required documents include PAN Card, GSTIN, cancelled cheque, EFT Mandate, Data Sheet of offered products, OEM authorization, Malicious Code Certificate, and proof of installation capability. Ensure alignment with security policy and non-return of faulty hard disks as per policy.
What are the technical specifications for UPS, LED and surge protector in this tender
Technical details focus on an integrated system: 5 KVA Online UPS, compatible Active LED display, surge protector module, and system controller. All items require OEM installation, Data Sheet alignment with offered specs, and adherence to security policy; other exact model numbers are not provided in this notice.
When is the delivery window for quantity variations under the option clause
Delivery can be adjusted up to 25% of the bid quantity at contract placement and during currency, calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; if original is less than 30 days, use the original period.
What is the EMD amount for the bhopal Army tender and payment terms
EMD is ₹137,418. Details on payment terms are not fully specified in the notice; bidders should expect government-standard terms and should verify during bid submission. Ensure EMD deposit via appropriate instrument as per procurement guidelines.
What is required for OEM authorization in this Army tender
If bidding through an authorized distributor, submit Manufacturer Authorization from the OEM or Original Service Provider detailing authorization scope, product range, and installation capabilities; installation must be performed by OEM-certified resources or OEM-authorised resellers.
How to ensure data sheet consistency to avoid bid rejection
Upload a Data Sheet that exactly matches offered product parameters. Any unexplained mismatch between the data sheet and actual specifications can lead to bid rejection; cross-check model numbers, capacities, and compatibility with the controller and UPS.