GEM

Indian Army Mechanical Parts Tender Mathura Uttar Pradesh 2025 – Scope, Turnover & Import Terms

Posted

24 Oct 2025, 04:37 pm

Deadline

14 Nov 2025, 09:00 am

Location

MATHURA , UTTAR PRADESH

Progress

Issue24 Oct 2025, 04:37 pm
AwardPending
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Quantity

28

Category

HZ METER

Bid Type

Two Packet Bid

Categories 8

ELECTRICAL FREQUENCY METERS THRUST BEARING BUSH ELECTRICAL PRODUCTS VALVE WORM GEAR PLAIN BEARING VOLT METER

Tender Overview

The Indian Army, Department Of Military Affairs, seeks a comprehensive procurement of multiple mechanical components and associated items for delivery at Mathura, Uttar Pradesh (PIN 281001). The scope encompasses Supply, Installation, Testing, Commissioning, Operator Training, and statutory clearances as required. The list covers diverse parts including meters, push buttons, indicators, MCB sets, bearings, seals, pumps, valves, fuel pipes and leads, underscoring a broad OEM and logistics footprint. A key differentiator is the option clause allowing up to 25% quantity variation at contract at the same rates, with delivery time recalculation and minimum 30 days extension. Annual turnover evidence for bidder and OEM is mandatory, based on last three years’ audited statements or CA certificates, with special rules for new entities. Imported products require an Indian-registered aftersales presence. The BOQ shows 16 total items, though item-specific quantities and values are not disclosed. This tender emphasizes end-to-end supply-chain readiness, installation, commissioning, and aftercare. The notice highlights bidder compliance with financials, delivery flexibility, and OEM turnover criteria as core decision drivers. This tender is positioned as a multi-item, hardware-focused procurement from a government buyer in Uttar Pradesh, targeting vendors capable of rapid, coordinated delivery to a large-scale public sector requirement.

Technical Specifications & Requirements

  • No explicit product-level technical specifications are provided in the tender text.
  • Scope items include: Supply, Installation, Testing, Commissioning, Training of operators, and providing statutory clearances if any.
  • Categories covered include meters, push buttons, indicator lights, MCB sets (40 A, 2 pole), bearings, seals, pumps, valves, fuel pipes, and power leads.
  • Turnover requirements mandate minimum average annual financial turnover for bidders and OEMs over the last three financial years, via audited statements or CA certificates.
  • Imported product rule requires OEM/Authorized Seller to have a registered Indian office for aftersales service.
  • BOQ contains 16 items, with no explicit quantities disclosed.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity up to 25% at contract time and during currency, at contracted rates; delivery period recalculated as (increased quantity/original quantity) × original delivery period, minimum 30 days.
  • Scope of Supply: Bid price must cover all costs for Supply, Installation, Testing, Commissioning, Operator Training, and provision of statutory clearances if any.
  • Turnover Criteria (Bidder): Minimum average annual turnover over the last three years ending 31st March; evidence via audited balance sheets or CA certificate; new entities use post-incorporation years.
  • Turnover Criterion (OEM): Same three-year turnover requirement for the OEM of the offered product; for bunch bids, the OEM related to the highest bid value must meet this criterion.
  • Imported Products: OEM/Authorized Seller must have an India-based registered office for aftersales service.

Key Specifications

  • Scope: Supply, Installation, Testing, Commissioning, Operator Training

  • Items: METER, AMP METER, PUSH BUTTON, INDICATOR LIGHT, 40 AMP 2 POLE MCB SET, MAIN BEARING, CAM BUSH, FUEL PIPE 19 X 19 48, BTY LEAD PLUS/MINUS, VALVE SEAL, PUMP ELEMENT, CENTER BOLT

  • OEM/Imported: OEM authorization required for imported products; Indian office for aftersales service

  • Turnover: Minimum average annual turnover over last 3 financial years; documented via audited balance sheets or CA certificate

  • BOQ: 16 total items, quantities undisclosed in the provided data

  • Delivery: Option-based quantity variation up to 25%; delivery period adjusted with a minimum 30-day extension

Terms & Conditions

  • 25% quantity variation allowed at contract and during currency

  • Scope includes installation, testing, commissioning, and training

  • Mandatory turnover proof for bidder and OEM over past 3 years

Important Clauses

Payment Terms

Not explicitly stated in the tender text; payment terms to be as per standard GEM rules and contract, subject to delivery milestones and statutory clearances if any

Delivery Schedule

Delivery period recalculated when option clause is exercised; minimum extension of 30 days; calculated as (increased quantity / original quantity) × original delivery period

Penalties/Liquidated Damages

Not specified in provided tender data; penalties, if any, to be defined in contract terms

Bidder Eligibility

  • Audited turnover evidence for bidder for last three financial years

  • OEM turnover compliance for the offered product

  • Indian office presence for imported products and aftersales service

  • Authorized OEM authorization for all listed components

Bill of Quantities (BOQ) 16 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 HZ METER HZ METER 1 nos moregem 15
2 AMP METER AMP METER 1 nos moregem 15
3 THRUST WASHER THRUST WASHER 2 nos moregem 15
4 OIL SEAL OIL SEAL 2 nos moregem 15
5 CRANK SEAL CRANK SEAL 1 nos moregem 15
6 VOLT METER VOLT METER 1 nos moregem 15
7 PUSH BUTTON PUSH BUTTON 3 nos moregem 15
8 INDICATOR LIGHT BIG INDICATOR LIGHT BIG 1 nos moregem 15
9 40 AMP 2 POLE MCB SET 40 AMP 2 POLE MCB SET 1 nos moregem 15
10 MAIN BEARING MAIN BEARING 3 nos moregem 15
11 CAM BUSH CAM BUSH 2 nos moregem 15
12 FUEL PIPE 19 X 19 48 FUEL PIPE 19 X 19 48 1 nos moregem 15
13 BTY LEAD PLUS AND MINUS BTY LEAD PLUS AND MINUS 2 nos moregem 15
14 VALVE SEAL VALVE SEAL 4 nos moregem 15
15 PUMP ELEMENT PUMP ELEMENT 2 nos moregem 15
16 CENTER BOLT CENTER BOLT 1 nos moregem 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements for the last three financial years or CA certificate indicating turnover

4

CA/Cost Accountant certificate for turnover if applicable

5

OEM authorization/authorisation for the offered products

6

Technical compliance certificate or documentation supporting scope (supply/installation/testing/commissioning)

7

Any existing accreditation or certification relevant to meters, seals, MCBs, valves, or pumps

8

Proof of Indian subsidiary or Indian registered office for imported products

9

Evidence of past similar supply/installation experience

Frequently Asked Questions

How to bid in Indian Army tender for mechanical parts in Mathura 2025?

Bidders must submit GST, PAN, and three-year turnover evidence via audited statements or CA certificate; provide OEM authorisation and Indian office proof for imported products; ensure compliance with scope including installation, testing, commissioning, and operator training.

What documents are required for Army tender in Mathura 2025?

Required documents include GST certificate, PAN card, audited financials or CA certificate showing turnover, OEM authorization, proof of Indian presence for imported items, and technical bid documentation supporting scope of supply and aftersales service.

What is the scope of supply for the Indian Army tender 2025?

Scope requires Supply, Installation, Testing, Commissioning, Training of operators, and provision of statutory clearances if any, covering meters, push buttons, MCB sets, bearings, seals, pumps, valves, fuel pipes, and related leads.

What turnover criteria apply to bidders and OEMs in this tender?

Bidders must demonstrate minimum average annual turnover over the last three financial years; OEMs must meet the same turnover criterion for the offered product in last three years, with exemptions for new entities calculated post-incorporation.

What are the delivery and quantity variation terms for this Army tender?

An option clause allows ±25% quantity adjustment at contract and during the currency; delivery timing is recalculated as (increased quantity/original quantity) × original delivery period, with a minimum extension of 30 days.

Are imported products allowed and what is the requirement for aftersales?

Imported products are allowed if the OEM/Authorized Seller has an Indian registered office to provide aftersales service; ensure OEM authorization and local service capability prior to bid submission.

What are the key items listed in the tender’s BOQ for Mathura?

The BOQ comprises 16 items including METER, AMP METER, PUSH BUTTON, INDICATOR LIGHT BIG, 40 AMP 2 POLE MCB SET, MAIN BEARING, CAM BUSH, FUEL PIPE 19x19 48, BTY LEAD plus/minus, VALVE SEAL, PUMP ELEMENT, and CENTER BOLT; quantities are not disclosed here.

What is the required scope regarding training and statutory clearances?

The bid must include operator training and any statutory clearances required; ensure training delivery and compliance documentation are prepared and appended to the technical bid.