GEM

Indian Army Office Supplies Tender 2025 B-IS 5650 IS 13892 IS 14490 Staple Pins Paper Clips

Posted

25 Oct 2025, 12:41 pm

Deadline

04 Nov 2025, 01:00 pm

Location

JAMNAGAR , GUJARAT

Progress

Issue25 Oct 2025, 12:41 pm
AwardPending
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Quantity

1980

Category

Staple Pins/Staples(V3)

Bid Type

Two Packet Bid

Categories 7

ADHESIVE COPIER PAPER OTHER ADHESIVES AND SEALANTS TILE FLOORING WEIGHTS PINS PLASTIC

Tender Overview

The Indian Army, Department of Military Affairs, invites bids for a broad range of office stationery and paper products conforming to IS standards, including Staple Pins, Paper Clips, Sticky Notes, Envelopes, Plain Copier Paper (ISI Marked to IS 14490), Registers, File/Folder, Dak Pad, Paper Adhesives, Liquid Gum, and Office Paste per IS 2257 and IS 13262. Estimated value and EMD are not disclosed in the provided data. Key differentiators include ISI/IS conformity, IS 14490 compliance, and IS 5650 family products. This tender targets suppliers of standardized stationery with quality certifications and country-wide supply capability, applicable to military administration settings. Unique aspects include adherence to multiple IS standards across product categories and a bulk procurement scope for office requisites. The notice reflects a generic supply contract framework under government norms, with potential quantity variation under option clauses.

Technical Specifications & Requirements

  • Product categories span Staple Pins, Paper Clips, Sticky Notes, Envelopes, Copier Paper (ISI Marked to IS 14490), Registers, File/Folder, Dak Pad, Paper Adhesives, and Pressure Sensitive Tapes (IS 13262).
  • Standards referenced include IS 5650 (staples in Q4), IS 13892 (envelopes Q4), IS 14490 (ISI-marked paper), IS 2257 (adhesives/glue), and IS 13262 (tapes).
  • Specifications require: staple size and count per box, clip shapes and sizes, envelope dimensions and colour, paper GSM and size, Dak Pad and register dimensions, binding and cover materials, lamination and inner paper per IS 1848 (Part 1), and test reports from NABL/ILAC/Central Govt labs where applicable.
  • Packing details, unit type, and packaging counts for clips and sticky notes; container compatibility for file/folder; and BOM-style compliance with IS marks where specified.
  • Tender emphasizes quality compliance, product type clarity, and delivery readiness across multiple office categories.

Terms, Conditions & Eligibility

  • EMD: not disclosed in provided data; bidders must review bid document for exact amount.
  • Turnover: three-year average turnover criteria required, with audited statements or CA certificate; apply if incorporated for ≥3 years.
  • Delivery: delivery schedule tied to purchase orders with potential extension under option clause; delivery terms govern quantity adjustments up to 25% and proportionate time calculations.
  • Payment: standard government terms apply; suppliers may need to submit GST, PAN, and financials; performance/penalty linked to delivery performance.
  • Documents: GST registration, PAN, experience certificates, financial statements, OEM authorizations, and technical compliance certificates as applicable.
  • Warranty/AMC: not explicitly stated; bidders should confirm warranty/after-sales terms in final bid.
  • Misc: bid must comply with Buyer Added Terms including option quantity variations and last-date-of-delivery calculations.

Key Specifications

  • Staple Pins: determine size, boxes per carton, and packaging count

  • Paper Clips: determine shapes, sizes, and units per pack

  • Sticky Notes: specify types, overall size in inches, GSM, and quantity per packet

  • Envelopes: Type, dimensions (mm), color, window presence, lamination, and cloth lining as applicable

  • Paper: Grammage (GSM), paper size, ISI marking for copier paper (IS 14490)

  • Registers/ Dak Pad: inner paper per IS 1848 Part 1, minimum length and width in mm, binding and cover board GSM

  • File/Folder: binding mechanism, material, pockets, color, and compatible sizes

  • Tape: base material, width, length, core diameter, and color as per IS 13262

  • Test Reports: required test evidence for product conformity to specifications

Terms & Conditions

  • Option clause allowing quantity variation up to 25% during contract

  • Delivery period adjustments tied to original/extended orders with minimum 30 days

  • Turnover compliance based on last 3 financial years; CA/audited certificates required

  • Price to include all costs; scope limited to supply of Goods

  • EMD and specific bid documents to be submitted as per T&C

  • Warranty or penalties not clearly defined; verify in final bid

Important Clauses

Payment Terms

Payments governed by government terms; details to be provided in final bid documentation.

Delivery Schedule

Delivery starts from order date; extended delivery time calculations apply under option clause; minimum 30 days.

Penalties/Liquidated Damages

LD clauses not specified in data; bidders should review final T&C for penalties and performance bonds.

Bidder Eligibility

  • Minimum 3 years of turnover history with audited statements or CA certificate

  • Experience in supplying government or military office stationery

  • GST registered supplier with credible compliance record

Technical Specifications 18 Items

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Size of Staple Pins 10/4
GENERIC Number of Staple Pins in a box 1000

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements for last 3 years or CA certificate indicating turnover

4

Experience certificates for similar office stationery supply

5

OEM authorization / authorized dealer certificate

6

Technical bid documents demonstrating ISI/IS compliance where applicable

7

Test reports from NABL/ILAC/Central Government Lab (where specified)

8

Any other documents requested in bid terms

Frequently Asked Questions

How to bid for office stationery tender in Indian Army 2025?

Bidders must submit GST and PAN, three-year turnover evidence, and experience certificates for similar supply. Provide OEM authorizations and IS/ISI compliance documents where applicable. EMD amount is not disclosed here; verify exact figure in the bid document. Comply with option-clause quantity adjustments and delivery timelines.

What documents are required for Army stationery tender submission?

Required documents include GST certificate, PAN, audited financials or CA certificate, experience certificates, OEM authorization, technical compliance certificates, and NABL/ILAC/Cov lab test reports where specified. Also include payment terms and any ISI/IS conformity proofs for relevant items.

What standards apply to copier paper in this tender?

Copier paper must be ISI Marked to IS 14490; bidders should provide ISI certification and batch conformity test reports. Ensure paper GSM, size, and whiteness meet specified IS requirements and supply documented NABL/central lab test results if requested.

What is the delivery framework for quantity variation in this tender?

The contract allows up to 25% quantity variation at placement and during currency. Delivery time scales with additional quantity according to (Additional quantity / Original quantity) × Original delivery period, with a minimum 30 days and potential extension to original period.

What are the EMD requirements for Army office supplies tender?

EMD details are not disclosed in the provided data; bidders must check the bid document for the exact EMD amount and payment method. Prepare to furnish EMD via online payment or demand draft as specified in the T&C.

Which standards govern envelopes and Dak Pad in this tender?

Envelopes must meet IS 13892 requirements (Q4) with specified dimensions, color, and window features; Dak Pad and registers require IS 1848 Part 1 inner paper standards, binding, and minimum mm dimensions. Ensure conformity with these IS standards in supplier submissions.

What is the scope of supply for this Army procurement?

Scope is limited to the supply of goods: staples, clips, sticky notes, envelopes, paper, registers, files/folders, Dak pads, adhesives, tapes, and related office consumables. Ensure price includes all components and comply with standard sizes, GSM, and packing as per IS norms.

How to verify OEM authorizations and testing requirements for this tender?

Submit OEM authorization letters for each brand/item where applicable; provide NABL/ILAC/Central Government Lab test reports validating product conformance to IS/ISI standards. Confirm the exact product models and brands accepted in the bid documentation.

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