Co-operative Department Bihar Tractors (V3) Tender KAIMUR 2026 ISI-AT Standards | 5-Year Warranty

To bid this tractor tender in KAIMUR, submit GST, PAN, experience certificates, financials, and ₹4,000 EMD. Include OEM authorization, technical bid detailing supply, installation, testing, commissioning, and training. Ensure a functional service centre in Bihar or a plan to establish within 30 days of award, plus a toll-free support line.

Required documents include GST certificate, PAN, prior experience certificates for similar tractors, audited financial statements, EMD submission of ₹4,000, OEM authorization, and a detailed technical bid covering supply, installation, testing, commissioning, and operator training, along with proof of in-state service capability.

The buyer may increase or decrease quantity by up to 25% at contract award or during the currency. Delivery time is based on the original period; additional time equals (increased quantity/original quantity) × original period, minimum 30 days. Ensure readiness to scale production and logistics accordingly.

A 5-year warranty is required from the date of final acceptance or after completion of installation and commissioning. OEM warranty certificates must be provided at delivery, and the seller must maintain a structured service network with trained engineers to attend after-sales service.

Bidders must provide a dedicated toll-free service line and a defined escalation matrix. Functional service centres should be established in-state; if not existing, establish within 30 days of award, with documentary evidence of operations to qualify for payment release.

Scope includes supply, installation, testing, commissioning, and operator training, plus provision of any required statutory clearances. The bid price must cover all components; separate charges for training or commissioning are not mentioned, requiring precise quoting.

Verify that OEM warranty certificates accompany delivery and confirm responsive after-sales support. Ensure the vendor maintains trained service personnel and local service centers in Bihar, with the ability to service tractor units across consignee locations during the warranty period.

The option clause allows up to 25% quantity variation during award and contract execution at contracted rates. It impacts delivery planning and requires scalable production planning, with the delivery period adjusted proportionally and minimum 30 days as a baseline.