GEM

Directorate Of Medical Education Assam Video Conferencing Equipment Tender 2025: IS IPv6 Ready Cameras, Interactive Panels & Projectors

Bid Publish Date

30-Nov-2025, 12:28 pm

Bid End Date

17-Dec-2025, 5:00 pm

EMD

₹24,091

Location

KAMRUP , ASSAM

Latest Corrigendum Available

Progress

Issue30-Nov-2025, 12:28 pm
Corrigendum15-Dec-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

10

Category

Interactive Panels with CPU

Bid Type

Two Packet Bid

Categories 10

PROJECTOR SCREEN MICROPROCESSORS WEB CENTRAL PROCESSING UNIT WEB CAMERA CAMERA AUDIO VISUAL INSTRUMENT AUDIO VISUAL ACCESSORY PROJECTOR VIDEO OUTPUT DEVICE

Tender Overview

Directorate Of Medical Education, Health And Family Welfare Department Assam invites bids for a comprehensive audio-visual procurement package including Video Conferencing Camera/Web Camera, Interactive Panels with CPU, Multimedia Projector (MMP), Projector Screen, and Electronic Lectern. Estimated value is not disclosed; bidders must consider an EMD of ₹24,091. Deliverables are to be installed at the Regional Dental College, Guwahati 781032, Assam. Key differentiators include OEM-led installation, IPv6 readiness, and a mix of connected AV components for integrated teaching & telepresence. The scope requires compliance with buyer terms on quantity variation and timely commissioning. Unique aspects include platform-agnostic online meeting compatibility and on-site warranty expectations.

Technical Specifications & Requirements

  • Product categories: Video Conferencing Camera/Web Camera (V2), Interactive Panels with CPU (Q2), Multimedia Projector (MMP) (Q2), Projector Screen (V2) (Q3), Electronic Lectern (Q2)
  • General capabilities: PTZ function, maximum native resolution per camera, pan/tilt ranges, optical and digital zoom ranges, FOV, frame rate, audio/video inputs/outputs, and number of MICs
  • Connectivity & features: Output connectivity specs; salient/optional features; compatibility with online meeting platforms; on-site drivers/software supply
  • Operating & environment: min/max operating temperatures, humidity 40% RH, ingress protection class, IPv6 readiness
  • Warranty & service: on-site comprehensive warranty, repair/replacement window during warranty, drivers/software included
  • Documentation & testing: lab/test report requirements; mandatory data sheet submission; conformity documents to Governing Specifications
  • Other: end-user certificate handling; installation by OEM or OEM-certified resources; vendor must provide related test reports on demand

Terms, Conditions & Eligibility

  • EMD: ₹24,091
  • Delivery terms: installation at Regional Dental College, Guwahati 781032, Assam; delivery window aligned with purchase order; option to increase quantity by up to 25% at contracted rates
  • Experience: bidder or OEM must have supplied similar category products to Central/State Govt or PSU for 3 years prior to bid opening
  • Obsolescence clause: offered products must have at least 3 years residual market life; not declared end-of-life by OEM
  • Documentation: submit product Data Sheet, End User Certificate per buyer format, GST/PAN, and relevant contracts
  • Installation: OEM or OEM-certified resource to carry out installation, commissioning, testing, configuration, and training if applicable
  • ** IT readiness**: equipment to be IPv6 ready from day one
  • Compliance: provide conformity documents/test reports on demand; ensure non-obsolete software drivers included in bid

Key Specifications

  • Video Conferencing Camera/Web Camera with PTZ capability and maximum resolution per camera

  • Interactive Panels with CPU (Q2) including integrated software

  • Multimedia Projector (MMP) with specified lumens, contrast ratio, and throw ratio

  • Projector Screen (V2) with compatible dimensions

  • Electronic Lectern with integrated mic/controls

  • Minimum environmental specs: operating temp, humidity, IP rating

  • Comprehensive on-site warranty duration and service window

  • Driver/software delivery included; IPv6 readiness

Terms & Conditions

  • EMD amount and payment method

  • Delivery address and 25% quantity variation clause

  • 3 years govt/PSU experience requirement and data sheet submission

Important Clauses

Payment Terms

Payment terms to be finalized in contract; ensure EMD submission and any advance against delivery per standard govt norms

Delivery Schedule

Delivery starts after order and may extend with option clause; additional time calculation detailed in terms; minimum 30 days

Penalties/Liquidated Damages

LD provisions may apply for delays; details to be specified in final contract

Bidder Eligibility

  • Not under liquidation or court proceedings

  • Regularly manufactured/supplied similar products to Govt/PSU for 3 years

  • Provide OEM authorization and installation capability

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Description/Application Intended Application A Video Conferencing Camera are digital camera specially designed for use in video conferencing application.
Description/Application Genric Description Video Conferencing Camera
Genric PTZ Function Yes (e-PTZ) only, Yes (High Precision Motorized-PTZ) Or higher
Genric Resolution (Maximum) each camera 4K HD (3840 X 2160 Pixel) Or higher
Genric Pan Range (Minimum) 0
Genric Pan Range (Maximum) 0
Genric Tilt Range (Minimum) 0
Genric Tilt Range (Maximum) 0
Genric Zoom Range Optical (Maximum) 2X, 3X, 4X, 5X, 10X, 12X, 16X, 20X, 22X, 30X, NA Or higher
Genric Zoom Range Digital (Maximum) more than 3X - 6X, more than 6X - 9X, more than 9X - 12X, 12X - 16X Or higher
Genric Field of View (Degree) more than 105-120
Genric Maximum Frame Rates(frames per second) Supported 30, 50, 60 Or higher
Genric Number of MICS 4, 2
Genric Control / Image processing / Focusing Features People Framing/ Group/Auto Framing
Connectivity Connectivity (Output) HDMI, USB (UVC, UAC), USB Type-C
Feature/Accessories Salient Features Auto White Balance, CMOS Sensor, Auto Focus
Feature/Accessories Optional Features/Accessories Built-in microphone, Remote for Control, Integrated Speakers, USB Cable
Operating Conditions Minimum Operating Temperature (Degree C) -10, -5, 0 Or lower
Operating Conditions Maximum Operating Temperature (Degree C) 45, 50, 60, 70 Or higher
Operating Conditions Relative Humidity Non Condensing at 40 deg C (%RH) 80, 85 Or lower
Operating Conditions Ingress Protection IP21, IP20, NA Or higher
Warranty / Service Comprehensive on site Warranty (Year) 1, 2, 3, 4, 5 Or higher
Warranty / Service Time Duration for Repairing /Replace the defect during Warranty Within one month
Warranty / Service Supply of compatible drivers and software included No
Buyer Specific Requirements Online meeting Platform supported (Application, Software) Microsoft Teams, Zoom, Cisco webex, Google Meet
Certification / Test Report Type of lab which carried out Test of Complete Product to prove the conformity of product as per Governing Specification Certificate of Govt.Lab/NABL/ILAC accredited.
Certification / Test Report Agree to provide all relavant documents Test Report/suuporting document /reports etc to the buyer at the time of bidding or on demand Yes

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar Govt/PSU projects (minimum 3 years coverage)

4

Financial statements or solvency proof

5

EMD submission document (online or DD as applicable)

6

Technical Data Sheet of offered products

7

OEM authorization / authorised reseller certificate

8

End User Certificate (buyer format)

Corrigendum Updates

1 Update
#1

Update

15-Dec-2025

Extended Deadline

17-Dec-2025, 5:00 pm

Opening Date

17-Dec-2025, 5:30 pm

Frequently Asked Questions

Key insights about ASSAM tender market

How to bid for video conferencing equipment tender in Assam 2025?

Bidders should submit GST, PAN, data sheets, and 3 years govt/PSU experience proof along with OEM authorizations. The tender requires EMD of ₹24,091 and installation at Regional Dental College, Guwahati. Ensure IPv6 readiness and provide conformity documentation; comply with the 25% quantity variation clause.

What documents are required for Assam AV procurement tender 2025?

Required documents include GST certificate, PAN, company financials, data sheets for all offered items, OEM authorization, End User Certificate in buyer format, and experience contracts demonstrating Govt/PSU supply for 3 years. Submit these with the technical bid to participate.

What standards or certifications are demanded in this Assam procurement?

The tender requires conformity with governing specifications and provisioned test reports; data sheets must match product parameters. Ensure IPv6 readiness and on-site OEM installation; provide any relevant certifications and supplier test documents on demand.

When is the delivery window for the Assam AV equipment bid 2025?

Delivery timing is governed by the purchase order and may be extended by the option clause up to 25% of the contracted quantity, with minimum 30 days extension when applicable; installation at Regional Dental College Guwahati follows the order date.

What is the EMD amount for the Assam AV tender?

The EMD amount is ₹24,091. Submit via the prescribed online payment or as specified in the bid document with the technical bid to qualify for evaluation.

What installation requirements must be met for the Assam bid?

Installation, commissioning, testing, and training must be carried out by OEM or OEM-certified personnel. Ensure on-site support, delivery of drivers/software, and confirmation of equipment IPv6 readiness prior to commissioning.

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