Indian Institute Of Technology Air Cooler Procurement 2026 - IIT Department of Higher Education Air Cooler GEM Tender
Bid Publish Date
29-Sep-2026, 6:24 pm
Bid End Date
20-Oct-2026, 7:00 pm
Progress
Tender Overview
The Indian Institute Of Technology (IIT), Department Of Higher Education, seeks to procure Air Coolers for campus use under a government tender in India. The scope references generic air cooling equipment, with an estimated contract value not disclosed and no BOQ items listed. A key feature is the option clause allowing a ±25% quantity variation at contract award and during the currency of the contract at contracted rates. Service center requirements apply for carry-in warranty, with establishment within 30 days if not present. Turnover criteria require audited financials for the last three years, with CA/CPA certification acceptable if annual turnover thresholds are met. The purchaser reserves the right to withdraw or cancel orders at any stage. The procurement emphasizes compliance, authorized signatories, and verifiable documentation.
Technical Specifications & Requirements
- Product category: Air Cooler for institutional use by IIT.
- No BOQ items or technical measurements are provided in the tender data.
- Service & Support: functional service centre in the state of each consignee location for carry-in warranty, or on-site warranty if applicable; evidence required before payment release. If no service centre exists, the bidder must establish one within 30 days of award.
- Compliance expectations include signing and stamping by authorized signatory; ensure all certificates and required documents accompany the bid. The purchaser may adjust delivery timelines based on the option clause, with minimum 30 days for additional time.
Terms & Eligibility
- Delivery/Option: 25% quantity variation allowed at contract placement and during the contract period at contracted rates; delivery time extensions calculated as (increase in quantity ÷ original quantity) × original delivery period, minimum 30 days.
- Service Centre: Bidder must have a functional service center in the state of each consignee or establish one within 30 days of award; payment contingent on documentary evidence of the center.
- Turnover: Minimum average annual turnover over the last three years must meet criteria specified in the bid document (audited statements or CA/Cost Accountant certificate acceptable).
- Financial Standing: Bidder must not be in liquidation or bankruptcy; an undertaking to this effect must be uploaded with the bid.
- Documentation: All required certificates/documents must be uploaded; lack thereof may lead to rejection. The buyer reserves the right to withdraw offers or cancel orders at any stage. Authorized signatory stamping is mandatory.
Key Specifications
-
Product/service name: Air Cooler
-
Location/consignee state: not specified (must be in state of each consignee per ATC)
-
Estimated value: not disclosed
-
Delivery terms: not specified; option clause allows up to 25% quantity variation
-
Warranty/SLA: carry-in vs on-site warranty dependent on service center availability
-
Compliance: bidder must upload all required certificates and documents
Terms & Conditions
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Option clause allows ±25% quantity variation at contract award and during currency
-
Service centre requirement: establish within 30 days if not existing
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Turnover criteria: last 3 years’ audited turnover or CA/Cost Accountant certificate
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Payment eligibility contingent on documentary evidence of service centre
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Right to withdraw or cancel order at any stage without reason
Important Clauses
Payment Terms
Payment release contingent on submission of documentary evidence of functional service centre; no explicit EMI/advance terms provided in ATC
Delivery Schedule
Delivery period may be adjusted using the option clause; minimum additional time 30 days depending on quantity variation
Penalties/Liquidated Damages
Not specified in ATC; implied via contract terms and extension provisions
Bidder Eligibility
-
Must have functional service centre in the state of each consignee or commit to establishing one within 30 days of award
-
Last 3 years average annual turnover meets specified threshold (per bid document)
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Not under liquidation, receivership, or similar financial distress; provide undertaking
-
Authorized signatory must sign and stamp all bid documents
Tender Data
Bid Details
Quantity
39
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
10 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Air Cooler
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
DEAN OF STUDENTS
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Ankit Saini | 0,DEAN OF STUDENTS | DEAN OF STUDENTS | - | - | 39 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-9961798.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Audited financial statements for last 3 years
CA/Cost Accountant turnover certificate if audited statements are unavailable
Proof of functional service centre or evidence of establishment within 30 days of award
Authorization from OEM (if applicable)
Technical compliance certificates (if any)
Authorized signatory stamp and signature
EMD documentation (if applicable in future amendments)
Frequently Asked Questions
How to bid for air cooler procurement at IIT in 2026?
Bidders should prepare corporate paperwork, ensure service centres in required states, and meet turnover criteria for the last three financial years. Upload audited statements or CA certificates, provide OEM authorization if applicable, and sign all documents with an authorized signatory. The bid must include mandatory documents and comply with the option clause for quantity variations.
What documents are required for IIT air cooler tender submission?
Required documents include GST registration, PAN card, audited financial statements or CA turnover certificate for last three years, proof of service centre or establishment plan within 30 days, OEM authorization if needed, and signed bid documents. Ensure all certificates are uploaded along with the bid as per ATC and Corrigendum.
What are the delivery and option clause details for IIT tender?
The tender allows a ±25% quantity variation at placement and during the contract at contracted rates. Delivery time extensions are calculated as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days; original delivery period can be extended up to the original period under the option clause.
What is the service centre requirement for air cooler bids at IIT?
Bidders must have a functional service centre in the state of each consignee or establish one within 30 days of award. Payment is released only after documentary evidence of the service centre is submitted, ensuring carry-in or on-site warranty support depending on location.
What turnover criteria are required for IIT air cooler suppliers?
Bidder must show minimum average annual turnover over the last three years, evidenced by audited balance sheets or CA/Cost Accountant certificate. If incorporated less than three years ago, turnover for completed years post-incorporation is considered.
What are the payment terms and penalties for IIT air cooler procurement?
Payment terms are contingent on submission of service centre evidence; no explicit advance terms are listed. The ATC permits withdrawal or cancellation at any stage, while penalties or LD details are not specified but may be implied in the contract terms.
How to verify required certificates for IIT air cooler tender?
Review the bid document, ATC, and any corrigenda for a list of certificates. Common requirements include GST, PAN, turnover certificates, service centre proofs, OEM authorizations, and authorized signatory stamping. Ensure all documents are current and properly signed before submission.
What standards or certifications are expected for IIT air coolers?
The tender data lists no explicit standards; bidders should provide standard-compliant equipment as part of the technical bid, and if applicable, include OEM certifications and any product conformity documents. Confirm with the buyer through pre-bid queries for any minimum IS/IS0 requirements.