Industries Commissionerate Gujarat Event Management Tender 2025 – National Theme Based Events, Full Day, 1,000,000
Progress
Quantity
1
Bid Type
Two Packet Bid
Key Highlights
- • Brand/OEM requirements: OEM authorizations may be needed as per ATC/Corrigendum
- • Technical standards: ISI/ISO specifications not specified; emphasis on service support capabilities
- • Special clauses: 25% quantity/duration variation; excess settlement with add-on charges
- • Critical eligibility: no liquidation or bankruptcy; mandatory undertakings
- • Warranty/AMC: not specified; focus on service support structure
- • Penalties/Performance: LD or penalties not detailed; escalation matrix required
- • Delivery/installation: full-day event management; third-party premise handling
- • Unique conditions: fleet ownership requirement (10% of bid quantity)
Tender Overview
The Industries Commissionerate, Gujarat, seeks a national-level event management service for theme-based events, seminars, workshops, exhibitions, and full-day programs. Estimated value is ₹1,000,000 with an EMD of ₹30,000. Location is Gujarat; scope covers comprehensive event management, marketing and promotion, and third-party premises handling. Unique terms include a 25% bid quantity/duration variation and an excess settlement option for add-ons with documentation. The bidder must demonstrate service support capability via a dedicated toll-free number and an escalation matrix, and maintain manpower and fleet commitments. A strong emphasis on governance and compliance helps distinguish capable bidders.
Technical Specifications & Requirements
- Category: Event/Seminar/Workshop/Exhibition/Expo Management Service (National; Theme Based) with full-day coverage.
- Estimated value: ₹1,000,000; EMD: ₹30,000.
- Variation clause: contract quantity or duration may be increased up to 25% before or after contract issue.
- Financial/operational controls: excess settlement allowed with documented add-ons; total invoice not to exceed agreed excess percentage.
- Service capability requirements: dedicated toll-free service support line; formal escalation matrix with phone numbers.
- Manpower & fleet: at least 20% of required manpower on payroll for 12 months; bidder must own at least 10% of bid quantity in vehicles in bidder's or proprietor/partner name.
- Documentation emphasis: upload undertakings for financial stability and certificates; compliance with ATC/Corrigenda; OEM authorizations as applicable.
- No BOQ items provided; focus on holistic event management delivery and compliance.
Terms, Conditions & Eligibility
- EMD: ₹30,000 deposit as part of bid security.
- Eligibility: bidder must not be in liquidation or court receivership; must upload undertaking.
- Service support: dedicated toll-free number and escalation matrix required.
- Personnel: minimum 20% of required manpower on payroll for at least one year; ownership documents for 10% of bid quantity vehicles.
- Documentation: must submit all certificates/documents requested in bid document, ATC, and corrigenda; non-compliance results in rejection.
Key Specifications
-
Event management service category: national-level theme-based events, full-day coverage
-
Estimated contract value: ₹1,000,000; EMD: ₹30,000
-
Variation clause: ±25% quantity/duration allowed
-
Excess settlement: add-on charges allowed with documentary support
-
Service support: dedicated toll-free number; escalation matrix with direct contacts
-
Manpower: minimum 20% on payroll for 12 months
-
Fleet: bidder must own 10% of bid quantity vehicles (in bidder or proprietor/partner name)
Terms & Conditions
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EMD of ₹30,000 is mandatory with bid submission
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Bid quantity/duration may vary by 25% pre/post contract issue
-
Must provide dedicated toll-free service line and escalation matrix
-
20% payroll-based manpower requirement for 1 year; 10% vehicle ownership
-
Submit all certificates, undertakings, and OEM authorizations as required
Important Clauses
Payment Terms
Not specified in data; ensure bidder readiness to accept standard government terms and potential increments via ATC
Delivery Schedule
Full-day event management across national scope; no specific dates provided in data
Penalties/Liquidated Damages
Penalty details not provided; escalation matrix required for service failures
Bidder Eligibility
-
No ongoing liquidation or court receivership
-
Proven experience in national-level event management
-
Financial stability evidenced by last 2-3 years’ statements
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Theme Based Events; Marketing and Promotion; Third-party premise; Full day
Authority Records
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Documents 5
GeM-Bidding-8680552.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Technical Specification/Buyer Specification Document
TECHNICAL
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar event management projects
Financial statements (last 2-3 years) and bank statements
EMD deposit proof (₹30,000)
Technical bid documents and compliance certificates
OEM authorization letters (if applicable)
Undertakings for non-liquidation and financial stability
Documentation proving dedicated service-support setup (toll-free number, escalation matrix)
Manpower payroll documentation (proof of at least 20% on payroll for 1 year)
Vehicle ownership documents for at least 10% of bid quantity
Technical Results
| S.No | Seller | Date | Status |
|---|---|---|---|
| 1 | ARUNODAY ENTERPRISE Under PMA | 15-12-2025 20:45:02 | |
| 2 | Mantra Enterprise Under PMA | 15-12-2025 21:44:48 | |
| 3 | SAHJANAND TRADE Under PMA | 16-12-2025 08:26:19 | |
| 4 | shree radharaman enterprise Under PMA | 15-12-2025 23:31:51 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | Mantra Enterprise( MSE Social Category:OBC ) Under PMA | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Theme Based Event | |
| L2 | shree radharaman enterprise( MSE Social Category:OBC ) Under PMA | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Theme Based Event | |
| L3 | SAHJANAND TRADE( MSE Social Category:OBC ) Under PMA | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Theme Based Event | |
| L4 | ARUNODAY ENTERPRISE( MSE Social Category:OBC ) Under PMA | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Theme Based Event |
Contract / Result Documents 1
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Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for event management tender in Gujarat 2025?
Bidders must submit GST, PAN, experience certificates, financial statements, and ₹30,000 EMD along with technical bids. Ensure dedicated toll-free service support and an escalation matrix. Verify the 25% variation clause and prepare undertakings for non-liquidation and payroll/fleet requirements prior to submission.
What documents are required for Gujarat event management bid 2025?
Required documents include GST certificate, PAN, recent experience certificates, financial statements, EMD proof, technical bid, OEM authorizations if applicable, undertakings, payroll proof (20%), and vehicle ownership proof (10%). Ensure submission matches ATC and corrigenda guidance.
What are the essential technical specs for theme-based events in Gujarat?
Main specs focus on full-day event management, national scope, and theme-based formats. Although no BOQ is provided, bidders must demonstrate service support readiness, escalation processes, and fleet/manpower commitments per data: 20% payroll and 10% owned vehicles.
When is the qualification window for the Gujarat procurement event?
The tender window details are not provided in the data. Prospective bidders should monitor the official procurement portal for updates on bid submission deadlines and ATC amendments related to EMD, variation, and add-on charges.
What are the payment expectations for the Gujarat event contract?
Payment terms are not specified in the data. Bidders should expect standard government procurement terms; be prepared to comply with invoicing after service delivery, with supporting documents for any excess settlement charges as documented in addenda.
How to prove payroll and fleet commitments for this tender?
Provide payroll records showing at least 20% of required manpower employed for 12 months and vehicle ownership documents proving 10% vehicle ownership in bidder or proprietor/partner name. Upload supporting documents during bid submission for verification.
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Documents 5
GeM-Bidding-8680552.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Technical Specification/Buyer Specification Document
TECHNICAL
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS