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Mod Sectt Establishment Department Of Defence Dismantling & Servicing Tender Gwalior Madhya Pradesh 2026 – After-Sales Service & Parts Replacement

Bid Publish Date

19-Jan-2026, 6:33 pm

Bid End Date

30-Jan-2026, 8:00 pm

Location

GWALIOR , MADHYA PRADESH
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Progress

Issue19-Jan-2026, 6:33 pm
Technical30-01-2026 07:58:59
Financial
AwardCompleted
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Quantity

52

Category

Dismanting of suspension shocker assy front and rear wheel opening 4 nos and servicing

Bid Type

Two Packet Bid

Key Highlights

  • • - Mandatory CWE (AF) GWALIOR / GE (AF) ADM AREA GWALIOR empanelment for bid eligibility
  • • - 1-year OEM warranty with certificates to be submitted at delivery
  • • - Penalty for warranty rectification delay: 0.5% of unit price per week, max 10% total
  • • - Installation, commissioning, training and after-sales service infrastructure required in India
  • • - GST invoice upload on GeM portal with GST portal payment confirmation
  • • - 31 procurement items; no explicit quantities disclosed; broad automotive service scope
  • • - Timely defect rectification during warranty within 3 days of notification
  • • - Experience criterion: Govt/PSU supply in similar category for at least 1 year

Categories 36

DISCRETE COMPONENTS BRAKE VEHICLE ACCESSORIES AND COMPONENT COMPRESSED AIR BRAKE SYSTEM GLUCOMETER LIGHT VEHICLE BREAK GEAR FUEL FILTERS BRAKE LEVER LUBE OIL PNEUMATIC CONING OIL LUBRICANT PRODUCT BATTERY ENGINE OIL SPORT VEHICLE STOMACHERS VEHICLE WATER COOLED ENGINE BRAKE ASSEMBLY PURE ELEMENTAL GASES ENGINE MOBIL OIL WATER PUMP HEATING EQUIPMENTS PUMP REPAIR DIRECT TRANSFORMER LUBRICATING OILS AIR GENERATOR MACHINE OIL LUBRICANT MOTOR VEHICLES HYDRAULIC BRAKE SPHERICAL BEARING MACHINERY REPAIRS

Tender Overview

Mod Sectt Establishment of the Department Of Defence invites bids for comprehensive vehicle dismantling, servicing, and replacement of unserviceable parts across multiple systems, including suspension, clutch, electrical wiring, radiators, brakes, doors, and wheel alignment in Gwalior, Madhya Pradesh. The scope encompasses dismantling and replacement of components, service with filters, fluids, and routine maintenance, plus defect rectification during warranty. Estimated value and itemized quantities are not disclosed, but the project entails a broad repair and accessory replacement workflow across 31 BOQ items. A key differentiator is mandatory CWE (AF) GWALIOR empanelment for bid eligibility and 1-year OEM warranty with post-delivery support requirements. Unique terms include penalty provisions for delayed warranty rectification and a security/Performance Bank Guarantee framework. This tender targets qualified service providers capable of delivering on-site and off-site maintenance with established Indian service networks.

Technical Specifications & Requirements

  • Category: Dismantling, servicing, parts replacement for automotive systems (suspension, clutch, electrical, radiator, brakes, doors)
  • Locations: Gwalior, Madhya Pradesh (consignee site unspecified)
  • Warranty: 1 year from final acceptance or installation completion; OEM warranty certificates required at delivery
  • Warranty penalties: 0.5% of unit price per week for delays; cumulative cap 10% of total contract value
  • Delivery/Service cadence: Timely servicing during warranty; specific response within 3 days of defect notification
  • Eligibility: Registration/empanelment with HQ CWE (AF) GWALIOR / GE (AF) ADM AREA GWALIOR prior to bid opening; annual supply experience with Central/State Govt bodies
  • Documentation: GST invoice upload on GeM; GST portal payment confirmation required
  • BOQ: 31 items listed in procurement schedule; no explicit quantities provided in data
  • Technical capacity: Demonstrate established installation, commissioning, training, troubleshooting and maintenance teams in India

Terms, Conditions & Eligibility

  • EMD/guarantees: Not explicitly disclosed in provided data; bidders must meet CWE GWALIOR empanelment to participate
  • Warranty coverage: 1 year; post-acceptance rectification within 3 days; penalties for delays apply
  • Payment terms: Not specified in data; penalties may be recovered from PBG for non-performance
  • Documentation: GST registration, PAN, OEM authorizations, experience certificates, financial documents, and technical compliance docs
  • Experience criteria: Regularly manufactured/supplied similar category products to Govt./PSU for 1 year prior to bid opening; primary product value criterion applies in bunch bids
  • Other: Installation, commissioning and service capability must be demonstrated; service centers near consignee destinations must be listed

Key Specifications

    • Service category: dismantling, servicing and replacement of automotive systems (suspension, clutch, electrical, radiator, brakes, doors)
    • Warranty: 1 year from final acceptance or installation completion; OEM warranty certificates mandatory
    • Penalty: 0.5% per week beyond 3-day rectification window; cap at 10% of total contract value
    • Eligibility: empanelment with CWE GWALIOR / GE ADM AREA GWALIOR; Govt/PSU supply history for 1 year
    • Documentation: GST invoice on GeM; GST payment proof required

Terms & Conditions

  • Empanelment with CWE GWALIOR is mandatory for bid eligibility

  • 1-year OEM warranty with certificates; 3-day rectification timeline

  • Penalty regime: 0.5% weekly, up to 10% total contract value

Important Clauses

Payment Terms

Timely payment terms to be aligned with GeM/Government norms; penalties may impact PBG recovery

Delivery Schedule

Defect rectification within 3 days of notification; consignee location unspecified; on-site service expected

Penalties/Liquidated Damages

0.5% weekly delay penalties; cumulative cap 10%; after which alternative service may be engaged at seller's cost

Bidder Eligibility

  • Must be empanelled with HQ CWE (AF) GWALIOR / GE (AF) ADM AREA GWALIOR as of bid opening

  • Proven experience supplying similar automotive repair and servicing to Govt/PSU in last 1 year

  • Ability to provide OEM warranty certificates and after-sales service network in India

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Dismanting of suspension shocker assy front and rear wheel opening 4 nos and servicing , Assy kit suspension rubber parts , Assy Ball joint lower , Shocker FL and FR , Dismanting of clutch assembly and cluthch presser plate and replacement complete part , Clutch set , Clutch BRG , Checking electical connection and repairing of wiring with replacement unserviceable part , Head light lamp , Side indicator light set , Battery led , Dismentling and taking out radiator assembly with supply and replacement of unservicable items , Radiator hose , Radiator pump , Dismentling of brake system and hand brake system complete incl brake setting , Break Pad , master Cylinder Assy , Brake shoe front and rear set , Dismentling taking out and wheel alignment of 4 wheels incl fixing after completion , servicing of vechiles complete with replacement , Oil filter , air filter , Fuel filter , Engine Oil , Coolent , Distle water , Dismentling and taking out door and repairing broken parts door setting and replacement of unserviceable parts , Door lock complete , Door Glass handle , Door Handle , Door beading

Authority Records

MINISTRY OF DEFENCEDEFENCE DEPARTMENT

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Documents 4

GeM-Bidding-8858136.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 31 Items Sign in for GEM prices

#1

Dismanting of suspension shocker assy front and rear wheel opening 4 nos and servicing

Repair of TATA XENON BA No 17C 105513M

1 set Delivery: 90 days
#2

Assy kit suspension rubber parts

Repair of TATA XENON BA No 17C 105513M

1 set Delivery: 90 days
#3

Assy Ball joint lower

Repair of TATA XENON BA No 17C 105513M

2 set Delivery: 90 days
#4

Shocker FL and FR

Repair of TATA XENON BA No 17C 105513M

2 set Delivery: 90 days
#5

Dismanting of clutch assembly and cluthch presser plate and replacement complete part

Repair of TATA XENON BA No 17C 105513M

1 set Delivery: 90 days
#6

Clutch set

Repair of TATA XENON BA No 17C 105513M

1 set Delivery: 90 days
#7

Clutch BRG

Repair of TATA XENON BA No 17C 105513M

1 set Delivery: 90 days
#8

Checking electical connection and repairing of wiring with replacement unserviceable part

Repair of TATA XENON BA No 17C 105513M

1 set Delivery: 90 days
#9

Head light lamp

Repair of TATA XENON BA No 17C 105513M

2 set Delivery: 90 days
#10

Side indicator light set

Repair of TATA XENON BA No 17C 105513M

2 set Delivery: 90 days
#11

Battery led

Repair of TATA XENON BA No 17C 105513M

2 set Delivery: 90 days
#12

Dismentling and taking out radiator assembly with supply and replacement of unservicable items

Repair of TATA XENON BA No 17C 105513M

1 set Delivery: 90 days
#13

Radiator hose

Repair of TATA XENON BA No 17C 105513M

1 set Delivery: 90 days
#14

Radiator pump

Repair of TATA XENON BA No 17C 105513M

1 set Delivery: 90 days
#15

Dismentling of brake system and hand brake system complete incl brake setting

Repair of TATA XENON BA No 17C 105513M

1 set Delivery: 90 days
#16

Break Pad

Repair of TATA XENON BA No 17C 105513M

2 set Delivery: 90 days
#17

master Cylinder Assy

Repair of TATA XENON BA No 17C 105513M

1 set Delivery: 90 days
#18

Brake shoe front and rear set

Repair of TATA XENON BA No 17C 105513M

1 set Delivery: 90 days
#19

Dismentling taking out and wheel alignment of 4 wheels incl fixing after completion

Repair of TATA XENON BA No 17C 105513M

1 set Delivery: 90 days
#20

servicing of vechiles complete with replacement

Repair of TATA XENON BA No 17C 105513M

1 set Delivery: 90 days
#21

Oil filter

Repair of TATA XENON BA No 17C 105513M

1 ltrs Delivery: 90 days
#22

air filter

Repair of TATA XENON BA No 17C 105513M

1 ltrs Delivery: 90 days
#23

Fuel filter

Repair of TATA XENON BA No 17C 105513M

1 ltrs Delivery: 90 days
#24

Engine Oil

Repair of TATA XENON BA No 17C 105513M

8 set Delivery: 90 days
#25

Coolent

Repair of TATA XENON BA No 17C 105513M

5 set Delivery: 90 days
#26

Distle water

Repair of TATA XENON BA No 17C 105513M

5 set Delivery: 90 days
#27

Dismentling and taking out door and repairing broken parts door setting and replacement of unserviceable parts

Repair of TATA XENON BA No 17C 105513M

1 set Delivery: 90 days
#28

Door lock complete

Repair of TATA XENON BA No 17C 105513M

1 set Delivery: 90 days
#29

Door Glass handle

Repair of TATA XENON BA No 17C 105513M

1 set Delivery: 90 days
#30

Door Handle

Repair of TATA XENON BA No 17C 105513M

1 set Delivery: 90 days
#31

Door beading

Repair of TATA XENON BA No 17C 105513M

1 set Delivery: 90 days

Required Documents

1

- GST registration certificate

2

- PAN card

3

- OEM authorization documents (if applicable)

4

- Experience certificates for similar government/PSU procurements

5

- Financial statements demonstrating capacity to execute

6

- GeM GST invoice scan and GST payment screenshot

7

- Proof of CWE (AF) GWALIOR / GE (AF) ADM AREA GWALIOR empanelment

8

- Technical bid documents showing compliance with service, installation and maintenance requirements

Technical Results

S.No Seller Item Date Status
1
G S TRADING CO   Under PMA
-30-01-2026 07:58:59
2
SHIV ENTERPRISES   Under PMA
-26-01-2026 22:32:27
3
Vaishno Enterprises   Under PMA
-25-01-2026 11:57:27

Financial Results

Rank Seller Price Item
L1
G S TRADING CO( MSE Social Category:General )    Under PMA
Item Categories : Dismanting of suspension shocker assy front and rear wheel opening 4 nos and servicing,Assy kit sus
L2
Vaishno Enterprises( MSE Social Category:General )    Under PMA
Item Categories : Dismanting of suspension shocker assy front and rear wheel opening 4 nos and servicing,Assy kit sus
L3
SHIV ENTERPRISES( MSE Social Category:General )    Under PMA
Item Categories : Dismanting of suspension shocker assy front and rear wheel opening 4 nos and servicing,Assy kit sus

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for the dismantling and servicing tender in Gwalior defence sector

Bidders must achieve CWE GWALIOR empanelment before bid opening, provide 1-year Govt/PSU supply experience, submit GST-compliant invoices on GeM with GST payment proof, and furnish OEM warranty certificates. Include installation, commissioning, maintenance capabilities and service centers in India. Also prepare technical bids showing compliance to the scope of 31 items.

What documents are required for the Gwalior defence vehicle repair tender

Required documents include GST registration, PAN, OEM authorizations, experience certificates for similar govt/PSU work in the last year, financial statements, GeM GST invoice and payment proof, and empanelment certificates with CWE GWALIOR/GE ADM GWALIOR. Attach technical bid detailing service capabilities and after-sales support.

What are the warranty terms for the defence vehicle service contract in Gwalior

The contract requires a 1-year OEM warranty from final goods acceptance or post-installation testing. Certificates from OEM must be submitted at delivery. Rectification of warranty defects must occur within 3 days of notification; delays incur 0.5% weekly penalties, capped at 10% of contract value.

What are the penalty terms for delayed warranty service in this tender

If warranty rectification is not completed within 3 days, a penalty of 0.5% of the unit price applies weekly. Cumulative penalties cannot exceed 10% of the total contract value, after which alternate service may be arranged by the buyer at the seller’s cost and PBG may be forfeited.

What is required for GeM GST invoice submission in this tender

Bidders must upload scanned GST invoices on the GeM portal and attach a GST payment confirmation screenshot. This ensures compliance with tax and procurement audit requirements and supports timely payment processing.

How does empanelment affect eligibility for the Gwalior defence tender

Empanelment with HQ CWE (AF) GWALIOR or GE (AF) ADM AREA GWALIOR is mandatory at bid opening. Non-empanelled bidders are ineligible. Prospective bidders should obtain registration before the bid opening date to avoid disqualification.

What experience is needed to qualify for the Govt/PSU vehicle repair bid

Bidders must demonstrate regular supply/manufacture of similar automotive repair items to Govt or PSU entities for at least one year prior to bid opening, with contracts showing quantity and value for each year. In multi-item bids, the highest-value primary product must meet the criterion.

Which sections cover after-sales service and installation requirements

The tender requires an established service network in India including installation, commissioning, training, troubleshooting and maintenance. Provide details of service centers near consignee destinations and a plan for on-site and off-site support aligned with the 1-year OEM warranty.

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