Nagar Panchayat Khadda Kushinagar Decorative Lighting Pole (V2) Q3 Tender 2026 Uttar Pradesh ISO 9001
Bid Publish Date
12-Oct-2026, 6:09 pm
Bid End Date
22-Oct-2026, 7:00 pm
EMD
₹40,000
Location
Progress
Key Highlights
- • Mandatory ISO 9001 certification for bidder or OEM
- • Material Test Certificate mandatory; buyer lab results drive acceptance
- • Service center requirement in consignee state; 30-day setup window
- • EMD amount: ₹40,000; option clause allows ±25% quantity variation
- • Upload BIS/type test, OEM warranty, ATC acceptance, and non-bankrupt undertaking
- • Delivery period adjusts with quantity changes; minimum 30 days extension
- • No BOQ items specified; potential single-line/deal framework
Tender Overview
Nagar Panchayat Khadda Kushinagar, under the Urban Development Department Uttar Pradesh, seeks procurement of Decorative Lighting Pole (V2) Q3 for the city of KUSHINAGAR, UTTAR PRADESH. The tender lists an EMD of ₹40,000 and includes an option clause allowing quantity variation up to ±25% at contracted rates. ISO 9001 certification is mandatory for bidders or the OEM, and a Material Test Certificate must accompany supply. The scope emphasizes registration and performance standards, with service centers required in each consignee state and a 30-day window to establish if not present. The BOQ shows zero items, indicating a potential framework or single-line specification.
Technical Specifications & Requirements
- Product category: Decorative Lighting Pole (V2) with Q3 classification; no detailed dimensions provided in the tender
- Certifications: ISO 9001 certification required for bidder or OEM; BIS/type test and other product-specific approvals to be uploaded
- Documentation: Upload Type Test Certificate, ATC Acceptance certificate, and OEM warranty; include GST return filings (latest GSTR-1, 3B), turnover proof, and undertaking of non-bankruptcy
- Quality controls: Material Test Certificate to be sent with supply; buyer lab results govern acceptance
- Service/support: Functional service center within the state where delivery occurs; establish within 30 days if not existing
- Delivery/quantity: Option to increase/decrease quantity up to 25%; delivery period linked to last original delivery order date; extended period uses a calculated formula with minimum 30 days
Terms, Conditions & Eligibility
- EMD: ₹40,000
- Delivery terms: Delivery period as per contract, with option-based extensions governed by the formula; minimum extension 30 days
- Experience/turnover: Not explicitly stated; ATC requires turnover proof and CA-certified turnover for last 3 years
- Payments: Terms not explicitly stated; ATC requires payment-related disclosures via contract clauses
- Documents: Mandatory uploads include ISO certificate, GSTR returns, warranty from OEM, and notarized affidavits; not submitting certificates may lead to rejection
- Warranty/penalties: Warranty from OEM; penalty clauses not detailed in the provided ATC
- Local presence: Service center requirement; establish if not present within 30 days of award
Key Specifications
-
Product/service names: Decorative Lighting Pole (V2) Q3
-
Quantities: Variable up to ±25% per order
-
EMD: ₹40,000
-
Standards: ISO 9001; IS/BIS tests as applicable
-
Testing: Material Test Certificate required
-
Warranty: OEM warranty; service centers within state
-
Delivery: Calculation with extended period formula; minimum 30 days
Terms & Conditions
-
EMD of ₹40,000 required with bid submission
-
ISO 9001 certification mandatory for bidder or OEM
-
Quantity may vary ±25% during contract at contracted rates
-
Material Test Certificate and BIS/type test certificates must be uploaded
-
Service centers must be available in each consignee state or established within 30 days
Important Clauses
Payment Terms
Payment terms not explicitly stated in ATC; bidders must align with tender contract terms and provide explicit payment schedule in bid
Delivery Schedule
Delivery period starts from last date of original delivery order; option-based extension follows (Increase quantity/Original quantity) × Original delivery period with minimum 30 days
Penalties/Liquidated Damages
Penalties not detailed in provided ATC; standard procurement practice to apply LD for late delivery per contract terms
Bidder Eligibility
-
Must hold ISO 9001 certification (bidder or OEM)
-
Must upload Material Test Certificate and ATC documents
-
Must have or establish a service center in the state of Uttar Pradesh (within 30 days if not present)
Tender Data
Bid Details
Quantity
10
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
80 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Decorative Lightning Pole (V2) (Q3)
Advisory Bank
State Bank of India
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Kushi Nagar
Delivery Pincodes
274802
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Vijay Kumar Yadav | 274802,Nagar Panchayat Khadda Kushinagar | Kushi Nagar | Uttar Pradesh | 274802 | 10 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-10023710.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST Registration (latest GSTR-1, GSTR-3B)
PAN Card and company/organization details
ISO 9001 certification (bidder or OEM)
Material Test Certificate for supplied items
Type Test Certificate and BIS/license/approval certificates
OEM authorization letter (if bidding through OEM)
Warranty certificate from OEM
Notarized affidavit confirming document accuracy and non-bankrupt status
Turnover statement for last 3 years certified by CA with UDIN
ATC Acceptance certificate submission
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for Kushinagar decorative lighting pole tender in 2026
Bidders must submit ISO 9001 certification (bidder or OEM), Material Test Certificate, BIS/type test certificates, OEM warranty, and CA-certified turnover for last 3 years. EMD of ₹40,000 is required, with service center availability in Uttar Pradesh; delivery terms follow the option-based quantity variation.
What documents are required for lighting pole tender in Kushinagar UP
Submit GST returns (GSTR-1, 3B), PAN card, company details, ISO 9001, Type Test Certificate, OEM warranty, Material Test Certificate, notarized affidavits, turnover certificates with UDIN, and ATC acceptance. Ensure non-bankrupt status and service center readiness within 30 days if not present.
What standards apply to decorative lighting poles in UP tender
Bidders must provide ISO 9001 certification; additional BIS/type test certificates and IS/BIS product approvals may be required. Material Test Certificate is mandatory for acceptance; buyer lab results determine item eligibility for delivery and payment.
What is the EMD for Kushinagar lighting pole procurement 2026
The EMD is ₹40,000. Submit with bid through online or DD as per tender terms; ensure adherence to ATC requirements including turnover proof and non-bankrupt undertaking.
When is delivery expected for option-based lighting pole order
Delivery is calculated from the last date of the original delivery order; if quantity increases, extended time uses (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What warranty and service requirements exist for lighting poles
OEM warranty is required; service centers must exist in the state of delivery or be established within 30 days of award. On-site vs carry-in warranty dictates service center needs and response times.
How to prove eligibility for the UP lighting pole tender
Provide ISO 9001, turnover certificates for last 3 years, CA-certified statements, non-bankrupt undertaking, ATC acceptance, and Type Test/OEM certification. Ensure compliance with service center requirement and EMD submission.
What if documentation is incomplete for the Kushinagar bid
Incomplete submissions may lead to bid rejection. Ensure all mandatory certificates (ISO, Material Test, Type Test, OEM warranty), GST returns, turnover proof, and notarized affidavits are uploaded before bid closing.