Indian Army Ambala Procurement: IS0 9001 BIS-compliant Automotive Spare Parts Tender 2026
Progress
Tender Overview
The Indian Army, Department Of Military Affairs, seeks supply of multiple automotive spare parts, including cartridges starters, steering column gaits, low pressure indicator switches, starter switches, drain valves, dampers, temp sensors, beepers, hoses, air filters, horns, rectifiers, gear box gaskets, and clutch plates. The procurement is centered in AMBALA, HARYANA, with 15 total items listed in the BOQ, though exact quantities and estimated value are not disclosed. Key differentiators include a buyer reserve clause allowing up to 25% quantity variation and extended delivery calculations based on original quantities. Bidders must align with ISO 9001 certification and BIS/type-test requirements per product specifications.
Technical Specifications & Requirements
- Product categories: automotive spare parts for military equipment (e.g., STARTER, HOSE ASSY, AIR FILTER, HORN, GASKET KIT, CLUTCH PLATE INNER, TEMP SENSOR, BEEPER ALRAM ASSY, DRAIN VALVE, ASSY OF DAMPER FRONT, RECTIFIRE, GEAR BOX).
- Standards requested: ISO 9001, BIS licences, type test certificates; vendor to upload relevant certificates with bid.
- Sample process: submit advance samples within 5 days of award; approval or modification list within 5 days; bulk supply per approved sample; allowance for sample delay affecting delivery period.
- Delivery/extension: option to increase quantity up to 25%; delivery period calculated by formula with minimum 30 days; extended delivery possible within contract terms.
- Warranty/quality: detailed warranty terms to be per contract; supplier must meet contract specifications and sample conformity.
Terms, Conditions & Eligibility
- EMD and payments: terms specify sample approvals; exact EMD not disclosed in data; 25% variation clause applies.
- Certifications: mandatory ISO 9001 for bidder or OEM; BIS licence and type test certificates to be uploaded with bid.
- Documentation: upload of all prescribed certificates and compliance certificates for product specifications.
- Sample and risk: failure to meet approved sample may lead to contract termination; bulk supply must conform to approved sample.
- Delivery and penalties: extended delivery time rules apply; no LD if buyer delays sample approval; penalties governed by contract terms.
Key Specifications
-
Product/service names: STARTER, STEERING COLUMN GAITER, LOW PRESSURE INDICATOR SWITCH, STARTER SWITCH, DRAIN VALVE, ASSY OF DAMPER FRONT, TEMP SENSOR, BEEPER ALRAM ASSY, HOSE ASSY, AIR FILTER, HORN 12V, RECTIFIRE, HOSE AIR, GEAR BOX GASKET KIT, CLUTCH PLATE INNER
-
Quantities: not disclosed in data; BOQ lists 15 total items
-
Estimated value: not disclosed
-
Experience: prior supply of automotive spare parts to government bodies preferred
-
Delivery: standard as per contract; option clause allows quantity variation up to 25%
Terms & Conditions
-
Up to 25% quantity variation at placement and during contract period
-
ISO 9001 certification required for bidder or OEM
-
BIS licence and type test certificates must be uploaded with bid
-
Advance sample requirement within 5 days of award with 5-day approval window
-
Supply must adhere to approved sample; deviations may lead to termination
-
Delivery timelines affected by sample approval delays; LD penalties governed by contract
Important Clauses
Payment Terms
Advance sample approval required; bulk supply governed by contract terms; EMD amount not disclosed in available data.
Delivery Schedule
Delivery period calculated from last date of original delivery order; option to extend as per quantity variation formula with minimum 30 days.
Penalties/Liquidated Damages
Late delivery penalties governed by contract; no LD for buyer-led sample approval delays; termination possible for major deviations.
Bidder Eligibility
-
Bidder or OEM must hold ISO 9001 certification
-
BIS licence and type test certificates required with bid
-
Experience in supplying automotive spare parts to government/military sectors preferred
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | EAGLE TRADERS Under PMA | - | 22-08-2026 09:06:59 | |
| 2 | LEELA TRADING CORPORATION Under PMA | - | 23-08-2026 15:07:54 | |
| 3 | UNITED DEFENCE STORES Under PMA | - | 23-08-2026 13:24:50 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | EAGLE TRADERS(MSE,MII)( MSE Social Category:OBC ) Under PMA | Item Categories : F-4003900 CARTRIDGE ENG STARTER,F-7400650 STEERING COLUMN GAITER,F-7403300 LOW PRESSURE INDICATOR S | |
| L2 | UNITED DEFENCE STORES (MSE,MII)( MSE Social Category:OBC ) Under PMA | Item Categories : F-4003900 CARTRIDGE ENG STARTER,F-7400650 STEERING COLUMN GAITER,F-7403300 LOW PRESSURE INDICATOR S | |
| L3 | LEELA TRADING CORPORATION (MSE,MII)( MSE Social Category:OBC ) Under PMA | Item Categories : F-4003900 CARTRIDGE ENG STARTER,F-7400650 STEERING COLUMN GAITER,F-7403300 LOW PRESSURE INDICATOR S |
Tender Data
Bid Details
Quantity
16
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Warranty Period
2 years
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Item Category
F-4003900 CARTRIDGE ENG STARTER , F-7400650 STEERING COLUMN GAITER , F-7403300 LOW PRESSURE INDICATOR SWITCH , 5930-72-0000694 STARTER SWITCH , F-7456400 DRAIN VALVE , F-7469600 ASSY OF DAMPER FRONT , F-7491100 TEMP SENSOR , F-7858700 BEEPER ALRAM ASSY , F-7870540 HOSE ASSY , F-808800 AIR FILTER , 5965-72-0046543 HORN 12V , 5961-72-0472333 RECTIFIRE , P-1955650 HOSE AIR , P-2603017 GEAR BOX GASKET KIT , P-3602551 CLUTCH PLATE INNER
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
AMBALA
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | AMBALA | AMBALA | - | - | 1 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 4
GeM-Bidding-9731490.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
15 Items Sign in to view GEM price trends Sign in for GEM prices
F-4003900 CARTRIDGE ENG STARTER
STLN
F-7400650 STEERING COLUMN GAITER
STLN
F-7403300 LOW PRESSURE INDICATOR SWITCH
STLN
5930-72-0000694 STARTER SWITCH
STLN
F-7456400 DRAIN VALVE
STLN
F-7469600 ASSY OF DAMPER FRONT
STLN
F-7491100 TEMP SENSOR
STLN
F-7858700 BEEPER ALRAM ASSY
STLN
F-7870540 HOSE ASSY
STLN
F-808800 AIR FILTER
STLN
5965-72-0046543 HORN 12V
STLN
5961-72-0472333 RECTIFIRE
STLN
P-1955650 HOSE AIR
STLN
P-2603017 GEAR BOX GASKET KIT
STLN
P-3602551 CLUTCH PLATE INNER
STLN
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | F-4003900 CARTRIDGE ENG STARTER | STLN | 1 | nos | cscreddy | 15 | |
| 2 | F-7400650 STEERING COLUMN GAITER | STLN | 1 | nos | cscreddy | 15 | |
| 3 | F-7403300 LOW PRESSURE INDICATOR SWITCH | STLN | 1 | nos | cscreddy | 15 | |
| 4 | 5930-72-0000694 STARTER SWITCH | STLN | 1 | nos | cscreddy | 15 | |
| 5 | F-7456400 DRAIN VALVE | STLN | 1 | nos | cscreddy | 15 | |
| 6 | F-7469600 ASSY OF DAMPER FRONT | STLN | 1 | nos | cscreddy | 15 | |
| 7 | F-7491100 TEMP SENSOR | STLN | 1 | nos | cscreddy | 15 | |
| 8 | F-7858700 BEEPER ALRAM ASSY | STLN | 1 | nos | cscreddy | 15 | |
| 9 | F-7870540 HOSE ASSY | STLN | 1 | nos | cscreddy | 15 | |
| 10 | F-808800 AIR FILTER | STLN | 1 | nos | cscreddy | 15 | |
| 11 | 5965-72-0046543 HORN 12V | STLN | 1 | nos | cscreddy | 15 | |
| 12 | 5961-72-0472333 RECTIFIRE | STLN | 2 | nos | cscreddy | 15 | |
| 13 | P-1955650 HOSE AIR | STLN | 1 | nos | cscreddy | 15 | |
| 14 | P-2603017 GEAR BOX GASKET KIT | STLN | 1 | nos | cscreddy | 15 | |
| 15 | P-3602551 CLUTCH PLATE INNER | STLN | 1 | nos | cscreddy | 15 |
Categories
17
Required Documents
GST registration certificate
PAN card
Experience certificates for automotive spare parts supply
Financial statements (audited if available)
EMD submission proof (as per bid terms)
ISO 9001 certificate (bidder or OEM)
BIS licence and type test certificates
OEM authorizations (if applicable)
Advance sample submission documentation
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid for automotive spare parts tender in Ambala for Indian Army 2026
Bidders must submit GSTIN, PAN, ISO 9001 certification, BIS licences, type test certificates, and OEM authorizations. Include advance sample documentation within 5 days of award; ensure bulk supply aligns with approved sample and comply with up to 25% quantity variation.
What documents are required for Indian Army spare parts tender in Ambala
Submit GST certificate, PAN, experience certificates in automotive parts, financial statements, EMD proof, ISO 9001 certificate, BIS licence, type test reports, and OEM authorization if applicable; include advance sample plan and delivery schedule as per contract terms.
What are the technical standards for this Ambala procurement
Bidders must meet ISO 9001 certification; BIS licence and type test certificates are mandatory; products should conform to contract specifications and approved samples; ensure ISI/BS standards if specified by product line in bid.
When is the sample submission deadline for advance approval
Advance samples must be submitted within 5 days of contract award; buyer to provide approval or modification list within 5 days; delays may shift bulk delivery schedule without LD.
What is the quantity variation allowed in this tender
Purchaser may increase or decrease quantity up to 25% of bid quantity at contract placement and during currency; extension calculations begin from the last date of delivery period with a minimum of 30 days.
What are the delivery terms for Indian Army components in Ambala
Delivery period starts from last date of original delivery order; option to extend delivery within contracted rates; extended time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, subject to minimum 30 days.
What certifications are mandatory for bidders in this procurement
Mandatory ISO 9001 certification for bidder or OEM; BIS licence and type test certificates must be uploaded; additional product-specific certifications may be requested in the product specification section.
How to verify compliance with advance sample requirements
Prepare an advance sample per contract specs and submit within 5 days of award; buyer approves or lists modifications within 5 days; bulk supply must follow approved sample; deviations may trigger corrective actions or termination.