Indian Army DG Set Filters & Accessories Tender Bardhaman West Bengal 25-320 KVA 2026
Bid Publish Date
10-Aug-2026, 9:32 pm
Bid End Date
21-Aug-2026, 9:00 am
EMD
₹94,000
Location
Progress
RATender Overview
The Indian Army, Department Of Military Affairs, invites bids from eligible suppliers for supply-only components and accessories for diesel generator sets (DG Sets) across 25 KVA to 320 KVA, including fuel, oil and air filters, pistons, fuel inlet/outlet pipes, thermostat valves, anti-freeze coolant, MCBs (2-pole, 230 V, 40 A, 10 kA), and related hardware. Estimated EMD is ₹94,000 with a 13-item BoQ covering 13 discrete line items. Location is BARDHAMAN, WEST BENGAL - 713101. Bidder must demonstrate capability to fulfill multiple SKUs under a single contract with option to increase quantity by up to 25% during contract execution. Unique scope includes field installation/commissioning support and zone-wise DG set coverage. This tender emphasizes OEM/part compatibility and adherence to organizational standards.
Technical Specifications & Requirements
- Product categories include: Fuel filters, Oil filters, Air filters for DG Sets 25-320 KVA, Pistons for 40-82.5 KVA and 125 KVA, Fuel inlet/outlet pipes, Thermostat valves, Anti-freeze radiator coolant, 2-pole MCB (230 V, 40 A, 10 kA), Ganti Pickaxe with handle ≥2 kg and length 3 m, plus general insulation tester.
- The tender requires submitted documentation showing prior experience with supply/installation/commissioning of similar items within the last 3 financial years, with performance certificates for orders meeting thresholds (35% single order or 20%/15% split for multiple orders).
- Delivery terms, warranty expectations, and compatibility with DG sets are implicit; emphasis on standard-compliant components and OEM-authorized supply.
Terms, Conditions & Eligibility
- EMD: ₹94,000; submit via online/bank instrument per bid document.
- Experience/Turnover: Vendor must have executed similar supply/project work in preceding 3 financial years with performance certificates and order thresholds as outlined (75% combined fulfillment via multiple orders or single 35% value).
- Delivery & Payment: Delivery schedule governed by the option clause; payment terms aligned to contract delivery milestones with any advance as per vendor terms and government norms.
- Documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate; OEM authorization if bidding as reseller; all certificates/qualifications uploaded with bid.
- Quantity Flexibility: Authority to increase/decrease up to 25% of bid/contract quantity at various stages.
- Warranty/Penalties: Warranty terms to be provided per item; penalties/LD may apply for non-compliance or late delivery.
Key Specifications
-
DG Set filter types: Fuel, Oil, Air (for 25-320 KVA)
-
Pistons for DG Sets (40-82.5 KVA, 125 KVA)
-
Fuel inlet/outlet pipes and thermostat valves for specified KVA ranges
-
Anti-freeze coolant suitable for DG cooling systems
-
2-pole MCB, 230 V, 40 A, braking capacity 10 kA
-
Ganti Pickaxe with handle ≥ 2 kg, smooth handle, 3 m length
-
Insulation tester (as per DG set zone 04 requirement)
Terms & Conditions
-
25% quantity variation allowed during contract at contracted rates
-
Delivery timeline linked to last delivery order date; extended periods allowed with calculation
-
Performance certificates required for prior orders; bunch bids to meet category with highest bid value
-
EMD ₹94,000; GST/PAN/EFT documents mandatory with bid
-
OEM authorization required when bidding through resellers; 3-year experience criterion
Important Clauses
Payment Terms
Contract payments to follow milestone-based schedule; up to 25% QTY variation and extended delivery windows as per option clause; EMD must be submitted at bid time; GST compliant invoices required
Delivery Schedule
Delivery period commences from last date of original delivery order; extension times computed as ( Increased quantity / Original quantity ) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
Late delivery penalties may apply as per tender terms; LDs to be specified in contract and align with government procurement norms
Bidder Eligibility
-
Experience in supplying and commissioning similar DG set components in preceding 3 financial years
-
Evidence of satisfactory performance and orders totaling at least 35% of estimated bid value in a single order or 20% each in two orders or 15% each in three orders
-
OEM authorizations if bidding through resellers; GST and PAN compliance; valid EFT mandate
Reverse Auction Schedule
Start
29-Aug-2026, 11:00 am
End
31-Aug-2026, 11:00 am
Duration: 48 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
84
Category
Supply only Piston for DG Set of 125 KVA
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
40 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Supply only Fuel filter for DG Set of 25 KVA to 320 KVA , Supply only Oil filter for DG Set of 25 KVA to 320 KVA , Supply only Air filter for DG Set of 25 KVA to 320 KVA , Supply only Piston for DG Set of 40 KVA to 82.5 KVA , Supply only Fuel pipe inlet and outlet for DG Set of 40 KVA to 82.5 KVA , Supply only Thermostat Valve for DG Set of 40 KVA to 82.5 KVA , Supply only Piston for DG Set of 125 KVA , Supply only Fuel pipe inlet and outlet for DG Set of 125 KVA , Supply only Thermostat Valve for DG Set of 125 KVA , Suplly only anti freeze radiator coolant , supply only MCB 2 pole 230 V fixed type 40 amp with braking capacity 10 KA complete , Ganti Pickaxe With handle not less than 2Kg with smooth handle 3mtr , Manning and operation at various Electric supply installations DG Sets of Zone 04 under EE. , Insulation Tester (Q3)
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
13
Delivery Details
Max Delivery Days
90
Delivery Locations
1
Delivery Cities
Bardhaman
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Bardhaman | Bardhaman | - | - | 4 | 90 | - |
Authority Records
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Documents 5
GeM-Bidding-9585591.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
13 Items Sign in to view GEM price trends Sign in for GEM prices
Supply only Fuel filter for DG Set of 25 KVA to 320 KVA
Supply only Fuel filter for DG Set of 25 KVA to 320 KVA
Supply only Oil filter for DG Set of 25 KVA to 320 KVA
Supply only Oil filter for DG Set of 25 KVA to 320 KVA
Supply only Air filter for DG Set of 25 KVA to 320 KVA
Supply only Air filter for DG Set of 25 KVA to 320 KVA
Supply only Piston for DG Set of 40 KVA to 82.5 KVA
Supply only Piston for DG Set of 40 KVA to 82.5 KVA
Supply only Fuel pipe inlet and outlet for DG Set of 40 KVA to 82.5 KVA
Supply only Fuel pipe (inlet and outlet) for DG Set of 40 KVA to 82.5 KVA
Supply only Thermostat Valve for DG Set of 40 KVA to 82.5 KVA
Supply only Thermostat Valve for DG Set of 40 KVA to 82.5 KVA
Supply only Piston for DG Set of 125 KVA
Supply only Piston for DG Set of 125 KVA
Supply only Fuel pipe inlet and outlet for DG Set of 125 KVA
Supply only Fuel pipe (inlet and outlet) for DG Set of 125 KVA
Supply only Thermostat Valve for DG Set of 125 KVA
Supply only Thermostat Valve for DG Set of 125 KVA
Suplly only anti freeze radiator coolant
Suplly only anti freeze radiator coolant
supply only MCB 2 pole 230 V fixed type 40 amp with braking capacity 10 KA complete
supply only MCB 2 pole, 230 V fixed type 40 amp with braking capacity 10 KA complete
Ganti Pickaxe With handle not less than 2Kg with smooth handle 3mtr
Ganti/Pickaxe With handle not less than 2Kg with smooth handle 3mtr
Manning and operation at various Electric supply installations DG Sets of Zone 04 under EE.
Manning and operation at various Electric supply installations, DG Sets of Zone 04 under EE with the following manpower (a) 08 (five) Nos Electrician Per Day (indlucing sunday and holidays) in 08 housrs shift. (b) 03 (Six) Nos mate Electrician Per Day (indlucing sunday and holidays) in 08 housrs shift Location and Timming of shifts will be decided by Engr in charge. Note. (a) The FGM must be ITI quailifed in relevent trade/ 10 th pass with 03 to 05 years expereince in relvent trade. The Mate FGM must be10 th pass with 01 to 03 years expereince in relvent trade (b) The duty operator will also responsible of the following. (i) Proper maintenance and cleaning in and out side area of pump houses/RO Plant /Borewell regularly as a presentable manner. (ii) A printed and properly binded regular attendance/log sheet must be maintained in respect of duty FGM by the contractor supervisors and produced to Engineer in Charge on demand. (iii) In case of non availability/absence of above FGM recovery will be effected double the minimum fair wages applicable for the relevant category or double the quoted rate whichever is higher. Complete all as specified and directed by Engineer In Charge.
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Supply only Fuel filter for DG Set of 25 KVA to 320 KVA | Supply only Fuel filter for DG Set of 25 KVA to 320 KVA | 4 | each set | gepanagar.engrs1853 | 90 | |
| 2 | Supply only Oil filter for DG Set of 25 KVA to 320 KVA | Supply only Oil filter for DG Set of 25 KVA to 320 KVA | 5 | each set | gepanagar.engrs1853 | 90 | |
| 3 | Supply only Air filter for DG Set of 25 KVA to 320 KVA | Supply only Air filter for DG Set of 25 KVA to 320 KVA | 1 | each set | gepanagar.engrs1853 | 90 | |
| 4 | Supply only Piston for DG Set of 40 KVA to 82.5 KVA | Supply only Piston for DG Set of 40 KVA to 82.5 KVA | 1 | each | gepanagar.engrs1853 | 90 | |
| 5 | Supply only Fuel pipe inlet and outlet for DG Set of 40 KVA to 82.5 KVA | Supply only Fuel pipe (inlet and outlet) for DG Set of 40 KVA to 82.5 KVA | 1 | each | gepanagar.engrs1853 | 90 | |
| 6 | Supply only Thermostat Valve for DG Set of 40 KVA to 82.5 KVA | Supply only Thermostat Valve for DG Set of 40 KVA to 82.5 KVA | 1 | each | gepanagar.engrs1853 | 90 | |
| 7 | Supply only Piston for DG Set of 125 KVA | Supply only Piston for DG Set of 125 KVA | 5 | each | gepanagar.engrs1853 | 90 | |
| 8 | Supply only Fuel pipe inlet and outlet for DG Set of 125 KVA | Supply only Fuel pipe (inlet and outlet) for DG Set of 125 KVA | 8 | each | gepanagar.engrs1853 | 90 | |
| 9 | Supply only Thermostat Valve for DG Set of 125 KVA | Supply only Thermostat Valve for DG Set of 125 KVA | 1 | each | gepanagar.engrs1853 | 90 | |
| 10 | Suplly only anti freeze radiator coolant | Suplly only anti freeze radiator coolant | 45 | ltrs | gepanagar.engrs1853 | 90 | |
| 11 | supply only MCB 2 pole 230 V fixed type 40 amp with braking capacity 10 KA complete | supply only MCB 2 pole, 230 V fixed type 40 amp with braking capacity 10 KA complete | 2 | each | gepanagar.engrs1853 | 90 | |
| 12 | Ganti Pickaxe With handle not less than 2Kg with smooth handle 3mtr | Ganti/Pickaxe With handle not less than 2Kg with smooth handle 3mtr | 1 | each set | gepanagar.engrs1853 | 90 | |
| 13 | Manning and operation at various Electric supply installations DG Sets of Zone 04 under EE. | Manning and operation at various Electric supply installations, DG Sets of Zone 04 under EE with the following manpower (a) 08 (five) Nos Electrician Per Day (indlucing sunday and holidays) in 08 housrs shift. (b) 03 (Six) Nos mate Electrician Per Day (indlucing sunday and holidays) in 08 housrs shift Location and Timming of shifts will be decided by Engr in charge. Note. (a) The FGM must be ITI quailifed in relevent trade/ 10 th pass with 03 to 05 years expereince in relvent trade. The Mate FGM must be10 th pass with 01 to 03 years expereince in relvent trade (b) The duty operator will also responsible of the following. (i) Proper maintenance and cleaning in and out side area of pump houses/RO Plant /Borewell regularly as a presentable manner. (ii) A printed and properly binded regular attendance/log sheet must be maintained in respect of duty FGM by the contractor supervisors and produced to Engineer in Charge on demand. (iii) In case of non availability/absence of above FGM recovery will be effected double the minimum fair wages applicable for the relevant category or double the quoted rate whichever is higher. Complete all as specified and directed by Engineer In Charge. | 11 | per calender month | gepanagar.engrs1853 | 90 |
Categories
31
Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque copy
EFT Mandate certified by bank
Performance certificates from previous orders (3 financial years)
OEM authorization (if bidding as reseller)
Technical bid documents and certificates sought in Bid document
Any other certificates requested in ATC/Corrigendum
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PERFORMANCE | Type | Not Portable |
| PERFORMANCE | Measurement Range | 1k ohm to 4G ohm |
| PERFORMANCE | Measurement Accuracy | 2, 4, 8, 3, 5, 7 Or lower |
| PERFORMANCE | Measurement Resolution | 0.1 |
| PERFORMANCE | Test Voltage | 2500.0 |
| PERFORMANCE | Test Current | 1.4 |
| SAFETY | Safety rating | Category III 1000 V of IEC 61010 |
| WARRANTY | Warranty | 1, 2, 3 Or higher |
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for Indian Army DG set components tender in Bardhaman?
Bidders must register on the GEM portal, upload PAN, GSTIN, Cancelled Cheque, EFT Mandate, OEM authorizations (if reseller), and complete the 3-year experience documentation. Ensure EMD ₹94,000 accompanies the bid and that orders meet the 3-year performance thresholds for DG set spares.
What documents are required for the Bardhaman DG set spare tender
Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate, OEM authorizations if applicable, and performance certificates for prior orders within the last 3 financial years. Also attach technical bid documents and any certificates asked in ATC/Corrigendum.
What are the 25-320 KVA DG set component specifications
Components include Fuel, Oil, and Air filters; Pistons for 40-82.5 KVA and 125 KVA; Fuel inlet/outlet pipes; Thermostat valves; Anti-freeze coolant; 2-pole MCB 230 V 40 A 10 kA; Ganti Pickaxe; insulation tester as per DG set zone 04 requirements. Ensure OEM compatibility and standard compliance.
What are the delivery and quantity variation terms
The purchaser may increase/decrease quantity up to 25% at contract and during currency; delivery period extends from last date of original order with formula-based extension, minimum 30 days. Extension aligns with new ordered quantity relative to original contract terms.
What is the EMD requirement and payment terms
EMD is ₹94,000. Submit via the bid as specified; payment terms follow contract milestones; invoices must be GST-compliant. Ensure timely delivery to Bardhaman, West Bengal as per delivery schedule and applicable government payment norms.
Which experience criteria must be met for eligibility
Bidder must show supply/installation/commissioning experience for similar products over the last 3 financial years; single order 35% of bid value or multiple orders totaling 20-35% with satisfactory performance certificates from principal buyers.
Are OEM authorizations required for resellers
Yes. If bidding through a reseller, provide OEM authorization confirming the supplier is authorized to supply and support the specified DG set components, ensuring warranty and service alignment with OEM standards.