Panchayat & Rural Development Department Madhya Pradesh Portable Toilet Tender Balaghat 2026 ISO 9001
Bid Publish Date
30-Aug-2026, 1:04 pm
Bid End Date
09-Sep-2026, 2:00 pm
Location
Progress
Key Highlights
- • Portable toilet units with multi-compartment configuration and complete installation scope
- • ISO 9001 certification mandatory for bidder or OEM; Indian after-sales support for imported products
- • 25% quantity variation right during and after contracting; defined delivery-extension rule set
- • Extensive frame/panel/material specifications across FRAME MATERIAL and PANEL MATERIAL categories
- • Comprehensive installation inclusions: plumbing, electrical connections, waste extraction, and civil foundations
- • Dimension tolerances: cabin ±25mm, door ±20mm, single pan ±10mm; precise manufacturing expectations
- • OEM turnover criteria applies; primary product category OEM with highest bid value must meet threshold in bundles
Tender Overview
The procurement is a portable toilet system for the Panchayat And Rural Development Department, Madhya Pradesh, located in Balaghat (481001). The bid scope covers generic portable toilet components with multi-compartment options, including basic WCs, urinals, water and sewage facilities, ventilation, and installation. Key differentiators include extensive frame, panel, and fixtures material specifications, plus installation and commissioning, electrical and plumbing connections, and movement facilities for 2- and 3-seater configurations. No explicit estimated value or EMD is disclosed. The tender emphasizes compliance with material standards for frame, panel, and fittings, and requires installation readiness and on-site commissioning. The opportunity targets suppliers capable of delivering complete prefabricated units with precise cabin dimensions and modular frame construction. This tender highlights the need for robust civil foundations, lifting hooks, and optional warranty terms, with potential scope expansion under quantity variation terms. Unique aspects include the breadth of material categories (frame, panel, dimension tolerances) and the explicit installation, plumbing, electrical, and water/sewage integration requirements.
Technical Specifications & Requirements
- Mode of supply, Number of compartments, Type of WC, Number of WC, and separate gents/ladies urinals details are requested but not fully enumerated.
- Cabin size (LxWxH), Door size, and Single pan size must adhere to tight tolerances: cabin ±25 mm, door ±20 mm, pan ±10 mm.
- Materials categories include frame material (bottom/top/side/partition), panel material, and floor material with specified segments for each frame/panel in the TOR.
- Required integrations: installation and commissioning, plumbing and sanitary fittings, electrical provision, and waste extraction fittings.
- Dimensions and tolerances, locking hardware, and safety elements (towerbolt, door locking bolts) are specified; heavy emphasis on structural frame integrity and corrosion resistance.
- Warranty period and isolation of components are requested, with a focus on ISM/ISO support where applicable; ISO 9001 certification is mandated for bidders or OEMs.
Terms, Conditions & Eligibility
- EMD amount is not disclosed in the tender.
- Turnover criteria: Minimum average annual turnover for last 3 years; documentary audit or CA certificate required.
- OEM turnover requirement applies to the primary product category; higher bid value OEM must meet turnover criteria.
- ISO 9001 certification is mandatory for bidder or offered OEM; foreign OEMs must have Indian after-sales support and registered office.
- Option Clause allows up to 25% quantity variation during contract; delivery extension calculations are defined with minimum 30 days, based on extended quantity.
- Documentation requirements include valid GST, PAN, experience certificates, financial statements, EMD documents, and technical compliance certificates; OEM authorizations may be required.
Key Specifications
-
Portable toilet cabin with LxWxH dimensions within ±25mm tolerance
-
Door and single pan size tolerances: Door W x H ±20mm, Single pan ±10mm
-
Frame materials for bottom/top/side/partition/ventilation/door components
-
Panel and floor materials as specified for structural integrity and hygiene compliance
-
Electrical provision and plumbing/sanitary fittings integration
-
Washing basin, WC, towel rack, P-trap, and sewage/waste tank materials specified
-
Mirror size, lifting hook diameter, base floor surface, and 2-seater/3-seater movement features
Terms & Conditions
-
Quantity variation up to 25% with staged delivery time adjustments
-
Mandatory ISO 9001 certification for bidder or OEM; Indian after-sales support for imports
-
Turnover criteria to be proven via audited statements or CA certificate; 3-year horizon
Important Clauses
Payment Terms
No explicit payment terms provided; bidders should assume standard government terms and confirm with buyer
Delivery Schedule
Delivery period may extend based on option clause with minimum 30 days; extended delivery starts after last delivery date
Penalties/Liquidated Damages
Not specified in summary; bidders should seek LD terms during final bid negotiation
Bidder Eligibility
-
Must meet turnover criteria for last 3 financial years
-
ISO 9001 certification (bidder or OEM)
-
OEM turnover criterion if applicable and highest bid value OEM alignment
Tender Data
Bid Details
Quantity
10
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
20 %
Warranty Period
1 years
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Portable Toilet (Q3)
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Balaghat
Delivery Pincodes
481556
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Rakesh Patle | 481556,GRAM PANCHAYAT KANAI | Balaghat | Madhya Pradesh | 481556 | 10 | 45 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 3
GeM-Bidding-9822780.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Audited financial statements or CA certificate indicating turnover (last 3 financial years)
Experience certificates from similar portable toilet supply/installation projects
ISO 9001 certification documents (bidder or OEM)
OEM authorization or authorised seller certificate for imported products
Technical compliance documents demonstrating frame/panel/material suitability
Any prior warranty/AMC terms and post-sales support details
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERIC | Mode of Supply | Knocked Down To Be Assembled At Consignee Site By The Seller |
| GENERIC | Number of Compartments | 1 - seater portable toilet |
| GENERIC | Type of WC | Indian with FRP |
| GENERIC | Number of WC | 1 |
| GENERIC | Number of Urinals ( For Gents and Ladies to be mentioned separately ) | 1 |
| GENERIC | Number of Bathrooms | 1 |
| GENERIC | Water facility | By mean of overhead tank(Capacity 200Ltrs) |
| GENERIC | Sewage facility | Sludge tank(Capacity 200 Ltrs) with 75mm outlet facility through butterfly valve and hosepipe(for 1-seater and 2-seater) |
| GENERIC | ventilation | One No. |
| GENERIC | Lifting hook | one number heavy lifting hook provided |
| GENERIC | Projection of Roof | 100mm projection from front and 50mm projection on other sides |
| GENERIC | Installation and commissioning | To be done by seller |
| GENERIC | Plumbing and Sanitary fitting connection | To be done by seller |
| GENERIC | Electrical connection | To be done by Consignee himself |
| GENERIC | Waste extraction fittings | To be done by Consignee himself |
| GENERIC | Civil foundation | Required - To be done by consignee himself |
| FRAME MATERIAL | Bottom frame material | 35mm X 35mm X 5mm(thick) SS angle for one seater |
| FRAME MATERIAL | Bottom frame support material | 25mm X 25mm X 3mm(thick) SS angle |
| FRAME MATERIAL | Side panel frame material | 35mm X 35mm X 5mm(thick) SS angle |
| FRAME MATERIAL | Top(roof) frame material | 35mm X 35mm X 5mm(thick) SS angle |
| FRAME MATERIAL | Top(roof) support frame structure | 25mm X 25mm X 3mm(thick) SS angle |
| FRAME MATERIAL | Partition frame material | 35mm X 35mm X 5mm(thick) SS angle |
| FRAME MATERIAL | Ventilation frame material | 25mm X 25mm X 3mm(thick) flat SS |
| FRAME MATERIAL | Door frame material | 50mm X 25mm of 14-16gauge rectangular SS hollow pipe |
| FRAME MATERIAL | Support material for Door panel fixing | SS U-channel of 18gauge |
| FRAME MATERIAL | Door hinges(two numbers) | 75mm size with 0.6-0.8mm thickness SS |
| FRAME MATERIAL | Tank holder frame material | 25mm X 3mm(thick) SS flat |
| FRAME MATERIAL | Unit understructure | Supported by 4-legs of size 35mm X 35mm X 5mm SS angle with corner support of 25mm x 25mm X 3mm SS angle for 1-seater |
| FRAME MATERIAL | Stairs frame material | 25mm x 25mm X 3mm SS angle |
| FRAME MATERIAL | Stairs material | 25mm X 3mm SS flat |
| FRAME MATERIAL | Door Tee material | 40mm X 40mm x40mm X 5mm(thick) SS Tee |
| PANEL MATERIAL | Side panel material | Single layer 3mm thick FRP |
| PANEL MATERIAL | Top(Roof) panel material | Single layer 3mm thick FRP |
| PANEL MATERIAL | Door panel material | Single layer 3mm thick FRP |
| PANEL MATERIAL | partition panel material | Single layer 3mm thick FRP |
| PANEL MATERIAL | Floor material | 5mm thick FRP material |
| DIMENSION | Cabin size(LXWXH) ± 25mm | 890mm X 840mm X 1980mm (for 1- seater) |
| DIMENSION | Door size(WxH) ± 20mm | 585mm x 1830mm |
| DIMENSION | Single pan size ± 10mm | As per buyer's choice |
| DIMENSION | Stairs size ± 10mm | NO stairs |
| DIMENSION | Leg height ±10mm | 455mm |
| MISC | Door locking bolts | Size 100mm SS |
| MISC | Towerbolt locking | Towerbolt of SS size 75mm |
| MISC | Overhead tank material | made of double layer HDPE sheet |
| MISC | Wash basin material | made of FRP(fiber reinforced plastic) |
| MISC | WC material | made of FRP(fiber reinforced plastic) |
| MISC | Towel rail/ring | made of SS 304 |
| MISC | P-trap material | made of HDPE(75mm) |
| MISC | Footrest(WC) material | made of FRP integrated with Indian WC and floor |
| MISC | Sewage tank material | made of FRP 4mm thick(for 2-seater & 3- seater) |
| MISC | Dia of lifting hook | 20mm |
| MISC | Size of Mirror | 455mm X 305mm |
| MISC | Electric provision | By mean of connection from main line |
| MISC | Base floor surface | N.A |
| MISC | Movement facility for 2-seater and 3-seater | N.A |
| WARRANTY | Warranty period in number of years | 1 |
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for portable toilet tender in Balaghat MP 2026?
To bid, ensure ISO 9001 certification (bidder or OEM), provide turnover proof for last 3 years, submit GST and PAN, supply technical compliance certificates, and include OEM authorization if products are imported. Ensure installation, plumbing, electrical, and civil foundation details are ready for evaluation.
What documents are required for Madhya Pradesh portable toilet bid?
Required documents include GST certificate, PAN, audited turnover statements for 3 years, experience certificates of similar projects, ISO 9001 certification, OEM authorization for imported items, and technical compliance certificates showing material specifications for frame, panel, and fittings.
What standards and certifications are mandatory for vendors?
Mandated ISO 9001 certification for bidder or OEM; imported products must have Indian after-sales support and registered office; ensure material compliance for frame/panel and fittings; provide relevant testing certificates where applicable.
What is the intended delivery scope for the portable toilets?
Delivery includes complete installation and commissioning, plumbing and sanitary fittings, electrical provision, waste management fittings, and civil foundations. Quantity variations up to 25% may be invoked with recalculated delivery timelines, minimum 30 days extension.
How is the eligibility for OEM turnover determined?
OEM turnover must meet the minimum average annual turnover for the last 3 years in line with bid document; if the OEM is under 3 years old, turnover is calculated from the date of constitution using completed financial years.
What are the key dimensional tolerances bidders must meet?
Bidders must conform to cabin size tolerance ±25mm, door size ±20mm, and single pan size ±10mm; ensure frame and panel dimensions align with these tolerances for proper fit and functionality.
Are there any post-sale support requirements for this tender?
Yes, OEM or bidder must provide after-sales support in India for imported products, with a registered Indian office and service network to address warranty and maintenance.
What is the scope of the option clause in this tender?
The purchaser may increase/decrease the quantity by up to 25% of bid quantity at contract placement or during currency, with delivery time adjusted proportionally as per formula and minimum 30 days.