Hindustan Aeronautics Limited HAL Nashik Defence Production Office Supplies Tender 2026 - Brown Paper Sheet Inward/Outward Register and Stationery with 50% Quantity Option
Bid Publish Date
03-Aug-2026, 8:20 am
Bid End Date
24-Aug-2026, 3:00 pm
Location
Progress
Tender Overview
Hindustan Aerotics Limited (HAL) under the Department Of Defence Production invites bids for procurement of office stationery and related products including brown paper sheets, inward/outward registers, heavy-duty paper punch, and permanent white paint marker pens at HAL’s Nashik, Maharashtra site. The scope is limited to supply of goods with a potential 50% quantity variation under the option clause. Bidders must comply with GST invoicing requirements and ensure sample approval prior to bulk supply. The tender includes on-site inspection by HAL and a right to short close the process at any stage. The engagement may include MSME-specific advance terms, enhancing bid viability for eligible suppliers.
Technical Specifications & Requirements
- Scope of supply includes listed office stationery categories: brown paper sheet, inward register, outward register, heavy duty paper punch, and permanent white paint marker pens.
- No explicit technical specs are provided beyond the required sample approval and on-site inspection at HAL’s Nashik facility.
- Administrative requirements include GST invoice upload on GeM and a screenshot confirming GST payment.
- Commercial terms feature an option clause up to 50% quantity variation and delivery timeline adjustments linked to original delivery periods.
- Payment terms for MSMEs: 15% advance against BG (equivalent amount) with 85% balance within 30 days of receipt; non-advances lead to 100% payment within 30 days.
- Compliance requires signed, stamped confirmation of Buyer Specifications for technical evaluation; non-compliance may deem rejection.
Terms, Conditions & Eligibility
- GST registration and GST invoice with portal payment screenshot are mandatory.
- Option clause allows quantity changes up to 50% of bid quantity, with delivery time recalculated accordingly.
- Sample approval is mandatory before bulk supply; inspection is HAL-site final.
- MSME/Start-up provisions: 15% interest-free advance against BG, otherwise standard 100% payment within 30 days; disclosure of sub-category (Women/SC-ST) requested.
- Bidders must upload signed compliance of Buyer Specifications; failure to do so may result in rejection.
Key Specifications
-
Office stationery categories: brown paper sheet, inward register, outward register, heavy duty paper punch, permanent white marker pen
-
No detailed technical specs provided; sample approval required
-
On-site HAL inspection and final acceptance
-
GST invoicing with portal screenshot required
-
Option clause: quantity variation up to 50% at contracted rates
-
MSME advance terms: 15% advance against BG; balance within 30 days; or 100% payment within 30 days if advance not sought
Terms & Conditions
-
EMD: Not disclosed in data; submit GST-compliant bids with required GST documentation
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Delivery: No fixed delivery window; extended delivery time calculations apply under option clause
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Payment: MSME terms provide 15% advance and 85% within 30 days; otherwise 100% within 30 days
Important Clauses
Payment Terms
MSME may receive 15% advance against BG; remaining 85% within 30 days of receipt and acceptance; if advance not sought, 100% payment within 30 days.
Delivery Schedule
Delivery period linked to original order; quantity variation up to 50% at time of contract placement and during currency; additional time computed by (increased quantity / original quantity) × original delivery period, with a minimum of 30 days.
Penalties/Liquidated Damages
Not explicitly stated; HAL reserves right to short close tendering and final acceptance at site; non-compliance may incur rejection.
Bidder Eligibility
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GST registration and GST filing capability
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Ability to supply listed stationery categories with sample approval
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Compliance with Buyer Specifications via signed declaration
Tender Data
Bid Details
Quantity
9780
Category
BROWN PAPER SHEET
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Item wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
Yes (Arbitration clause document) as per DoE OM No.F.1/2/2024-PPD dated 03.06.2024 Arbitration should not be routinely included in contracts
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
BROWN PAPER SHEET , INWARD REGISTER , OUTWARD REGISTER , PAPER PUNCH HEAVY DUTY PUNCHIN , PAINT MARKER PEN PERMENENT WHITE
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
NASHIK RURAL
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | NASHIK RURAL | NASHIK RURAL | - | - | 9000 | 45 | - |
Authority Records
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Documents 5
GeM-Bidding-9694955.pdf
Main Document
Other Documents
OTHER
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
BROWN PAPER SHEET
BROWN PAPER SHEET , SIZE 36 inch X 46 inch,60-80 GSM HSN CODE 48042900
INWARD REGISTER
INWARD REGISTER(NEW FORMAT) , OF 4 QUIRE (1 QUIRE - 96 PAGES). NO.C84DF4 ON LEDGER PAPER, 95 GSM, FLAP BINDING, 3 MM STRAW BOARD. (DTP WORK AS PER SAMPLE ENCLOSED) HSN CODE 48201010
OUTWARD REGISTER
OUTWARD REGISTER(NEW FORMAT) OF 4 QUIRE (1 QUIRE - 96 PAGES). NO.C35DF1 ON LEDGER PAPER, 95 GSM, FLAP BINDING, 3 MM STRAW BOARD.
PAPER PUNCH HEAVY DUTY PUNCHIN
PAPER PUNCH HEAVY DUTY PUNCHING CAPACITY - 36 SHEETS (THICKNESS - 75 GSM/SHEET), PUNCHING DISTANCE - 80MM, PUNCHING DIA - 5.5MM, ALL METAL CONSTRUCTION WITH REMOVABLE CHIP TRAY, TOLERANCE +/- 5% ON PARAMETERS.HSN CODE 84729099
PAINT MARKER PEN PERMENENT WHITE
PAINT MARKER PEN PERMENENT WHITE FAST DRYING OPAQUE ODOUR FREE FOR MARKING ON ALUMINIUM / STEEL / PLASTIC / CERAMIC ETC HSN CODE 96082000
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | BROWN PAPER SHEET | BROWN PAPER SHEET , SIZE 36 inch X 46 inch,60-80 GSM HSN CODE 48042900 | 9,000 | nos | halsmstores | 45 | |
| 2 | INWARD REGISTER | INWARD REGISTER(NEW FORMAT) , OF 4 QUIRE (1 QUIRE - 96 PAGES). NO.C84DF4 ON LEDGER PAPER, 95 GSM, FLAP BINDING, 3 MM STRAW BOARD. (DTP WORK AS PER SAMPLE ENCLOSED) HSN CODE 48201010 | 300 | nos | halsmstores | 45 | |
| 3 | OUTWARD REGISTER | OUTWARD REGISTER(NEW FORMAT) OF 4 QUIRE (1 QUIRE - 96 PAGES). NO.C35DF1 ON LEDGER PAPER, 95 GSM, FLAP BINDING, 3 MM STRAW BOARD. | 300 | nos | halsmstores | 45 | |
| 4 | PAPER PUNCH HEAVY DUTY PUNCHIN | PAPER PUNCH HEAVY DUTY PUNCHING CAPACITY - 36 SHEETS (THICKNESS - 75 GSM/SHEET), PUNCHING DISTANCE - 80MM, PUNCHING DIA - 5.5MM, ALL METAL CONSTRUCTION WITH REMOVABLE CHIP TRAY, TOLERANCE +/- 5% ON PARAMETERS.HSN CODE 84729099 | 60 | nos | halsmstores | 45 | |
| 5 | PAINT MARKER PEN PERMENENT WHITE | PAINT MARKER PEN PERMENENT WHITE FAST DRYING OPAQUE ODOUR FREE FOR MARKING ON ALUMINIUM / STEEL / PLASTIC / CERAMIC ETC HSN CODE 96082000 | 120 | nos | halsmstores | 45 |
Categories
14
Required Documents
GST registration certificate
GST invoice and GST portal payment screenshot
Signed and stamped compliance of Buyer Specifications for technical evaluation
Declaration attached at technical specifications
MSME/Start-up sub-category declaration (Women, SC/ST)
Any vendor-specific qualification certificates (as applicable)
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for HAL Nashik stationery tender in 2026?
Bidders must register on GeM, submit GST-compliant invoices with payment screenshots, sign and stamp compliance with Buyer Specifications, provide sample approval, and declare MSME sub-category if applicable. Ensure on-site inspection readiness and comply with the 50% quantity option clause. The process includes on-site HAL evaluation and potential short close at any stage.
What documents are required for HAL stationery tender submission in Nashik?
Required documents include GST registration certificate, GST invoice with payment screenshot, signed compliance of Buyer Specifications, the technical declaration, MSME sub-category declaration if applicable, and any OEM authorizations or qualification certificates for stationery categories.
What are the payment terms for MSMEs in HAL Nashik tender 2026?
MSMEs may receive 15% advance against a BG, with the balance 85% within 30 days of receipt and acceptance. If the 15% advance is not sought, the full payment is due within 30 days of receipt and acceptance at HAL stores.
What is the delivery/quantity variation clause in HAL’s tender?
The purchaser may vary quantity up to 50% at contract placement and during the currency. Delivery time scales with the new quantity by the formula: (Increased quantity / Original quantity) × Original delivery period, minimum 30 days.
What are the inspection and sample requirements for HAL Nashik supplies?
Items must undergo on-site inspection at HAL Nashik with a mandatory sample approval before bulk supply. Deviation or non-approval can lead to rejection; compliance with Buyer Specifications must be demonstrated through signed documentation.
Which GST-related steps must bidders complete for GeM submission?
Bidders must upload a scanned GST invoice on GeM and provide a screenshot confirming GST payment. This ensures reimbursement alignment with actual GST rates and the tender’s GST handling policy.