Indian Army Library Management System Software Tender Kangra Himachal Pradesh 2026 ISO/IS 550 Compliant
Bid Publish Date
28-Sep-2026, 6:58 pm
Bid End Date
09-Oct-2026, 10:00 am
Location
Progress
Key Highlights
- • MSME eligibility requirement in the relevant category
- • MII compliance certificate mandatory
- • Affidavit of non-blacklisting issued after bid publication
- • Dedicated toll-free service support and escalation matrix required
- • GST documentation: GST certificate, challan (last 3 months), GST 3B returns
- • QCBS-based technical evaluation with Annexure I scoring
- • Up to 25% quantity variation during contract or currency with contracted rates
- • No BOQ items listed; emphasis on compliance and post-sale support
Tender Overview
The Indian Army (Department Of Military Affairs) seeks to procure a Library Management System Software for delivery in KANGRA, HIMACHAL PRADESH. The project scope centers on implementing a comprehensive LMS solution, with no BOQ items listed. The tender includes an option clause allowing up to 25% quantity variation at contracted rates and a flexible delivery timeline tied to the original delivery period, ensuring continuity of service. Bidders must furnish an undertaking confirming compliance with bid specifications and provide documentation validating eligibility as an MSME in the relevant category. Key differentiators include the requirement for a MII compliance certificate, a robust service and support framework, and a strict anti-blacklisting affidavit. The contract emphasizes a QCBS-based technical evaluation and mandates specific post-bid documentation, including GST-related filings and EFT mandates. This opportunity targets bidders capable of delivering secure, scalable LMS software with sustained after-sales support within a government procurement framework.
Technical Specifications & Requirements
- Product: Library Management System Software for government deployment
- Location: KANGRA, HIMACHAL PRADESH 176001
- Key requirements include: MSME in relevant category; MII compliance certificate; Affidavit not blacklisted; dedicated/toll-free service support; escalation matrix for service
- Documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate; GST certificate + last 3 months GST challan + 3B returns
- Evaluation: QCBS ranking methodology attached in Annexure I; bid must meet technical score criteria
- Delivery provisions: Quantity adjustments up to 25% during contract; delivery period aligned with original period with extended timing rules
- Compliance: Supply undertaking on letterhead confirming specifications; service & support commitments from OEM or bidder
- Other: No explicit BOQ items; focus on compliance, support, and certification standards
Terms, Conditions & Eligibility
- EMD/escrow details not explicitly listed; bidders must meet documentation requirements
- Documentation to submit: PAN, GSTIN, cancelled cheque, EFT mandate; GST challan for last 3 months, GST 3B returns
- MSME status in relevant category; MII compliance certificate required
- Affidavit confirming not blacklisted; post-publication issuance
- Dedicated toll-free service number and escalation matrix required
- Technical evaluation: must achieve score as per Annexure I (QCBS)
- Delivery and price adjustments allowed: up to 25% quantity change at contracted rates; extended delivery period rules apply
- All submissions must include undertaking on letterhead confirming adherence to bid specifications
Key Specifications
-
Library Management System Software for government deployment
-
Location: Kangra, Himachal Pradesh (176001)
-
MSME eligibility in relevant category
-
MII compliance certificate required
-
GST documentation including GST challan and 3B returns
-
QCBS technical evaluation per Annexure I
-
Delivery period adjustable by up to 25% of bid quantity
-
Dedicated toll-free service support and escalation matrix
Terms & Conditions
-
Actionable quantity adjustment up to 25% during contract
-
Must supply undertaking confirming specification adherence
-
GST, PAN, EFT mandate and bank verification required
Important Clauses
Payment Terms
Not explicitly stated; procurement follows standard government terms with bid conditions including GST compliance and EFT-based payments after submission and verification, per Annexure I.
Delivery Schedule
Delivery period begins from original delivery order; extended timing applies when the option clause is exercised; minimum 30 days if increased quantity.
Penalties/Liquidated Damages
Not explicitly detailed; penalties typically apply for delays as per standard government procurement terms and QCBS scoring outcomes.
Bidder Eligibility
-
MSME in the relevant category
-
MII compliance certification
-
Not blacklisted by any Ministry/Government department/PSU
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
2
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Library Management System Software
Delivery Details
Max Delivery Days
20
Delivery Locations
1
Delivery Cities
Kangra
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Kangra | Kangra | - | - | 1 | 20 | - |
Authority Records
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Documents 3
GeM-Bidding-9952617.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
Required Documents
PAN Card copy
GSTIN copy
Cancelled Cheque copy
EFT Mandate copy certified by Bank
GST certificate
GST challan for the last 3 months
GST 3B returns for the past year
Undertaking on letterhead confirming supply as per bid specifications
MSME category certificate (if applicable)
MII compliance certificate
Affidavit on non-blacklisting (issued after bid publication)
Dedicated toll-free service contact details and escalation matrix
Frequently Asked Questions
Key insights about HIMACHAL PRADESH tender market
How to bid for the library management system tender in Kangra Himachal Pradesh 2026
Bidders should prepare PAN, GSTIN, cancelled cheque, EFT mandate, GST challan (last 3 months) and GST 3B returns. Include undertaking on letterhead confirming specifications compliance, MSME eligibility, MII certificate, and non-blacklisting affidavit. Ensure QCBS scoring as per Annexure I and provide dedicated service contacts.
What documents are required for LMS software procurement in Indian Army
Submit PAN, GSTIN, cancelled cheque, EFT mandate, GST challan (last 3 months) and GST 3B returns. Include MSME/category proof, MII compliance certificate, non-blacklisting affidavit, GST certificate, and OEM/partnered service support details with escalation matrix.
What are the technical evaluation criteria for the LMS bid 2026
The bid adopts QCBS evaluation per Annexure I. Bidders must achieve a technical score defined in the Annexure I, demonstrating compliance with supply undertakings, service capabilities, and certifications (MSME, MII). Financials contribute to overall ranking alongside vendor capabilities.
What delivery terms apply to quantity variation in this LMS tender
The purchaser may increase/decrease quantity up to 25% of bid quantity at contracted rates. Delivery timing adjusts using the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extended period allowed if needed.
Which certifications are mandatory for LMS vendors in this tender
Mandatory certifications include MII compliance certificate and, where applicable, MSME eligibility. An affidavit certifying non-blacklisting must be provided post-bid publication. OEM/service support credentials with a dedicated toll-free line are required.
What GST documents must accompany the LMS bid submission
Submit GST certificate, GST challan for the last three months, and GST 3B returns for the prior year. These documents verify tax compliance and are essential for bid evaluation alongside PAN and EFT details.
Who provides the service support escalation for LMS procurement in this tender
Bidders or OEMs must provide a dedicated toll-free service number and a formal escalation matrix with contact numbers. This ensures timely service, fault resolution, and orderly escalation during post-installation support.
Is there an explicit BOQ for the LMS procurement
No BOQ items are listed in the tender. Emphasis is on compliance with specifications, certifications, and post-sale support. Bidders should focus on delivering a complete LMS solution with related services and meeting all documentation requirements.