Rourkela Steel Plant Heat Exchanger Tender Sundargarh Odisha 2026 ISI/ISO Standards 1:1 Replacement
Bid Publish Date
14-Aug-2026, 9:25 am
Bid End Date
29-Aug-2026, 11:00 am
Location
Progress
Key Highlights
- • OEM/OES exclusive eligibility; authorized bid-SPECIFIC authorization letter mandatory
- • Monogram embossing must be visibly present on all exchangers
- • GC, TC and Hyd test certificates required with bid submission
- • One-to-one replacement with exact dimensions for Caster-4 and LHF-2D
- • Dimensions and compatibility confirmation essential for all seven BOQ items
- • 25% quantity variation allowed during contract execution with defined delivery extension
- • GST as per actual rates; invoice to consignee GSTIN; GST upload on GeM portal
Tender Overview
Organization: Rourkela Steel Plant (Steel Authority of India Limited) seeks heat exchanger assemblies for caster-4 and LHF-2D with a one-for-one replacement requirement. The scope encompasses 7 items categorized under plate heat exchangers with multiple model variants (e.g., GLP 008 H 5 TR 46, GCD 016 L 5 PI 78, GLD 013 H 5 PR 76). The estimated value is not disclosed; delivery is tied to existing installations in Caster 4 and LHF-2D at SUNDERGARH, ODISHA. A key differentiator is strict OEM/authorized dealer participation with exact dimensional parity to installed units, plus manufacturer monogram embossing. GST treatment follows actual rates. Tender is in SUNDERGARH, Odisha.
Technical Specifications & Requirements
- OEM/OES eligibility only; authorized dealer/distributor must upload a valid bid-specific authorization letter. Unsolicited bids are ineligible.
- GC, TC & Hydraulic test certificates to be provided with the bid.
- Monogram embossing stitching visible on each item as proof of manufacturer origin.
- Replacement must be exact 1:1 with existing Caster-4 & LHF-2D heat exchangers regarding dimensions and technical performance.
- Items must be compatible with Caster-4 and LHF-2D configurations and ready for immediate installation upon delivery.
- Additional compliance: bidders must confirm supply of items dimensionally identical to those installed.
- BOQ covers seven heat-exchanger items with model-specific codes; confirm item compatibility prior to quoting.
Terms, Conditions & Eligibility
- OEM/OES exclusivity: Only original manufacturers or their authorized representatives may bid; valid authorization letter required.
- One-to-one replacement commitment for Caster-4 & LHF-2D units.
- GC/TC and Hyd tests certificates mandatory.
- Monogram embossing required on all sold units.
- GST will be applied per actual rates, with beneficiary invoicing to consignee GSTIN.
- Option to increase quantity up to 25% of contracted quantity; extension of delivery period follows a calculated formula with a minimum 30 days, subject to contract terms.
- Delivery terms, payment terms and penalties not fully disclosed; bidders should prepare for standard GeM-era invoicing and compliance.
Key Specifications
-
Heat exchanger type: Plate heat exchanger
-
Models referenced: GLP 008 H 5 TR 46 TRANTE, GLP 008 M 5 PI 26 TRANTE, GCD 016 L 5 PI 78 TRANTE, GCD 009 H 5 TR 44 TRANTE, GLD 013 H 5 PR 76 TRANTE
-
Replacement requirement: One-to-one with installed Caster-4 & LHF-2D
-
Emphasis on exact dimensional parity and monogram embossing
-
Certificates: GC, TC, Hyd test; OEM authorization required
Terms & Conditions
-
OEM/OES only eligibility; upload bid-specific authorization letter
-
1:1 replacement with existing Caster-4 & LHF-2D heat exchangers
-
GC, TC & Hyd test certificates mandatory with bid
Important Clauses
Payment Terms
GST as per actuals; invoice to consignee GSTIN; GeM portal GST upload
Delivery Schedule
Delivery extension via option clause up to 25% quantity; minimum 30 days extension if applicable
Penalties/Liquidated Damages
Not explicitly stated; follow standard procurement penalties for delay under GeM terms
Bidder Eligibility
-
Only OEMs or authorized dealers with valid bid-specific authorization
-
Demonstrable dimensional parity with installed units (Caster-4, LHF-2D)
-
Provision of GC, TC and Hyd certificates with bid
-
Visible monogram from the manufacturer on each unit
Tender Data
Bid Details
Quantity
7
Category
Item 10 20515801001954 PLATE HEAT EXCHANGER 14KW TRANTER INDIA
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Item wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Item 10 20515801001954 PLATE HEAT EXCHANGER 14KW TRANTER INDIA , Item 20 20512501000545 PLATE HEAT EXCH GLP 008 H 5 TR 46 TRANTE , Item 30 20515801001955 PLATE HEAT EXCH GLP 008 M 5 PI 26 TRANTE , Item 40 20515801001942 PL HEAT EXCHANGE GCD 016 L 5 PI 78 TRANT , Item 50 20515801001931 PL HEAT EXCHANG GCD 016 M 5 TR 46 TRANT , Item 60 20413501000875 PLATE HEAT EXCH GCD 009 H 5 TR 44 TRANTE , Item 70 20515801001943 PL HEAT EXCH GLD 013 H 5 PR 76 TRANTER
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
180
Delivery Locations
1
Delivery Cities
Sundargarh
Delivery Pincodes
769011
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| AJIT KUMAR SAHOO | 769011,PS-II STORE, SAIL - ROURKELA STEEL PLANT | Sundargarh | Odisha | 769011 | 1 | 180 | - |
Authority Records
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Documents 5
GeM-Bidding-9627899.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
7 Items Sign in to view GEM price trends Sign in for GEM prices
Item 10 20515801001954 PLATE HEAT EXCHANGER 14KW TRANTER INDIA
REFER SPECIFICATION SHEET
Item 20 20512501000545 PLATE HEAT EXCH GLP 008 H 5 TR 46 TRANTE
REFER SPECIFICATION SHEET
Item 30 20515801001955 PLATE HEAT EXCH GLP 008 M 5 PI 26 TRANTE
REFER SPECIFICATION SHEET
Item 40 20515801001942 PL HEAT EXCHANGE GCD 016 L 5 PI 78 TRANT
REFER SPECIFICATION SHEET
Item 50 20515801001931 PL HEAT EXCHANG GCD 016 M 5 TR 46 TRANT
REFER SPECIFICATION SHEET
Item 60 20413501000875 PLATE HEAT EXCH GCD 009 H 5 TR 44 TRANTE
REFER SPECIFICATION SHEET
Item 70 20515801001943 PL HEAT EXCH GLD 013 H 5 PR 76 TRANTER
REFER SPECIFICATION SHEET
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 10 | Item 10 20515801001954 PLATE HEAT EXCHANGER 14KW TRANTER INDIA | REFER SPECIFICATION SHEET | 1 | pieces | ajitkumar.sahoo | 180 | |
| 20 | Item 20 20512501000545 PLATE HEAT EXCH GLP 008 H 5 TR 46 TRANTE | REFER SPECIFICATION SHEET | 1 | pieces | ajitkumar.sahoo | 180 | |
| 30 | Item 30 20515801001955 PLATE HEAT EXCH GLP 008 M 5 PI 26 TRANTE | REFER SPECIFICATION SHEET | 1 | pieces | ajitkumar.sahoo | 180 | |
| 40 | Item 40 20515801001942 PL HEAT EXCHANGE GCD 016 L 5 PI 78 TRANT | REFER SPECIFICATION SHEET | 1 | pieces | ajitkumar.sahoo | 180 | |
| 50 | Item 50 20515801001931 PL HEAT EXCHANG GCD 016 M 5 TR 46 TRANT | REFER SPECIFICATION SHEET | 1 | pieces | ajitkumar.sahoo | 180 | |
| 60 | Item 60 20413501000875 PLATE HEAT EXCH GCD 009 H 5 TR 44 TRANTE | REFER SPECIFICATION SHEET | 1 | pieces | ajitkumar.sahoo | 180 | |
| 70 | Item 70 20515801001943 PL HEAT EXCH GLD 013 H 5 PR 76 TRANTER | REFER SPECIFICATION SHEET | 1 | pieces | ajitkumar.sahoo | 180 |
Categories
18
Required Documents
Bidder must submit OEM/OES authorization letter (if not OEM) directing the item supply
GC certificate, TC certificate, Hyd test certificate for heat exchangers
Manufacturer monogram embossing proof (photos or certification)
GSTIN of consignee and GST invoice copy
Technical compliance documentation showing dimensional parity with installed units
Authorization from OEM for one-for-one replacement commitment
Any existing installation drawings confirming compatibility with Caster-4 & LHF-2D
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for heat exchanger tender in Sundargarh Odisha 2026
Bidders must be OEM or authorized dealers with bid-specific authorization. Submit GC, TC and Hyd test certificates, plus monogram embossing proof. Ensure 1:1 dimensional parity with installed Caster-4 and LHF-2D units, and provide OEM authorization if bidding through a dealer.
What documents are required for OEM authorized heat exchanger bid in Odisha
Required documents include OEM/OES authorization letter, GC/TC and Hyd certificates, monogram embossing proof, consignee GSTIN and GST invoice copy, and installation parity confirmation. Also provide dimensional comparison data to installed Caster-4 and LHF-2D exchangers.
What are the replacement requirements for Caster-4 and LHF-2D heat exchangers
Replacement must be 1:1 with existing units, matching dimensions and performance. Bidders must confirm dimensional similarity and compatibility with Caster-4 and LHF-2D configurations, and obtain OEM-issued authorization to ensure eligibility.
What certificates are mandatory for heat exchanger supply tender in Odisha
Mandatory certificates include GC, TC and Hyd test certificates. The items must bear the manufacturer monogram embossing, and documentation should prove compliance with the specified standards and dimensional parity.
What is the impact of the 25% option clause on delivery
The purchaser may increase quantity by up to 25% and extend delivery time proportionally, calculated as (additional quantity/original quantity) × original delivery period, with a minimum of 30 days unless the original period already exceeds that.
How is GST handled for this heat exchanger tender in Odisha
GST is applied per actual rates, reimbursable to the extent of the quoted GST percentage, with invoicing to the consignee GSTIN. The seller must upload GST invoice scans and GST portal payment confirmation in GeM.
What is the scope of BOQ items for the heat exchanger tender
BOQ contains seven heat exchanger items with model variants such as GLP, GCD, and GLD series. Exact quantities are not disclosed in the data; bidders should confirm item-wise parity and compatibility with installed units before quoting.
What is required to prove OEM authorization for bidding
Submit a valid bid-specific authorization letter from the OEM/OES, explicitly listing the product codes and confirming capability to supply identical, dimensionally matched heat exchangers for replacement at Caster-4 and LHF-2D.