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Central Coalfields Limited Refrigerant Gas & HVAC Spare Parts Tender Hazaribagh Jharkhand 2026 – R134A, Charging Ports, Compressors, ISO/IS 9001

Bid Publish Date

19-Apr-2026, 1:22 pm

Bid End Date

18-May-2026, 2:00 pm

EMD

₹8,661

Value

₹59,82,938

Location

HAZARIBAGH , JHARKHAND
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Progress

Issue19-Apr-2026, 1:22 pm
Corrigendum11-May-2026
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

661

Category

COMPRESSOR

Bid Type

Two Packet Bid

Categories 34

AGITATORS EVAPORATOR COMPRESSED AIR BULK MILK COOLER RADAR AND SONAR SYSTEMS AND COMPONENTS GLUCOSE MONITORS AIR BLOWER HOT AIR BLOWERS PNEUMATIC BLOWERS OR DRYERS LUBRICANT PRODUCT OILS SUPPLY PARTS OF GUNS COMPRESSOR VERTICAL COOLER WATER COOLED ENGINE PORT COOLER LIGHT MICROSCOPES REFRIGERANT GAS DESERT COOLER VALVE REFRIGERATION SYSTEM TEA KETTLE DISTILLATION PLANT HEAT EXCHANGERS LUBRICATING OILS AIR GENERATOR MACHINE OIL BI DISTILLATION UNIT DISTILLATION ROOT BLOWER GEYSER TURBINE PUMPS

Tender Overview

Central Coalfields Limited invites bids for procurement of refrigerant gas R134A, HVAC spares, charging ports, hoses, compressor oil, receiver dryer, switches, valves, evaporator core assemblies, blower assemblies, thermostats, and related components. Estimated value: ₹5,982,937.97 with an EMD of ₹8,661. Location: Hazārībāg, Jharkhand 824505. Scope encompasses 28 items across refrigeration and air conditioning hardware for mining operations, with 50 ft hoses, multiple 90-degree charging ports, splicer lengths, and 24 V blower modules. The contract allows quantity variation up to 25% during order and currency periods, at contracted rates. Unique aspect: broad batch of OEM-spares requiring cross-compatibility across multiple subassemblies and compliance with buyer terms. Buyers should note GST implications and vendor-code prerequisites. Tender emphasizes delivery timing tied to the last delivery order date and proportional extension rules.

Technical Specifications & Requirements

  • Product categories: refrigerant gas R134A, HVAC spare parts, blowers, condensers, evaporators, switches, thermostats, expansion valves, filters, cores, and compressors.
  • Quantities/Scope: 28 items listed in BOQ; exact item-wise quantities not disclosed; total estimated value clearly stated.
  • Key components: R134A refrigerant, FTG/90° charging ports (8 female, 8 male, etc.), compressor oil 250 ml SP15, receiver dryer, evaporator core assembly, blowers (24V), thermostat, expansion valve, filters, condenser.
  • Standards/Compliance: undefined in PRD; ensure OEM authorization and GST-compliant invoicing per terms.
  • Delivery/Installation: term references delivery period linked to last delivery order date; option clause allows 25% quantity variation with calculated timelines.
  • Qualification context: bidders must provide PAN, GST, bank EFT mandate, cancelled cheque; OEM authorization required for distributors.

Terms, Conditions & Eligibility

  • EMD: ₹8,661.
  • Delivery terms: delivery period starts after last delivery order; option extension rules apply with minimum 30 days.
  • Pricing/Taxes: GST payable by buyer per applicable rates; GST reimbursement as actual or per quoted rate.
  • Submission docs: PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorization if distributor.
  • Payment terms: not detailed; invoicing must be in consignee name with consignee GSTIN.
  • Liability/Contractor rules: no assignment or sub-contracting without buyer consent; joint liability for perf. and obligations.
  • Penalties: termination rights if material terms are unmet or delivery is not feasible within stipulated period.

Key Specifications

  • Refrigerant gas: R134A

  • Hoses: 50 ft related to kit

  • Charging ports: 8 female 90°, 8 female 90°, 6 female 90°, 6 male 90°, 10 male 90°, 10 male straight

  • Splicer lengths: 8 ftg, 10 ftg straight splicer

  • Lubricant: compressor oil 250 ml SP15

  • Core assemblies: evaporator core assy; receiver dryer

  • Electrical: blower motor assy; switch pressure binary; thermostat; rotary 3-speed switch

  • Thermal/air: expansion valve, filter air, double blower 24V

  • Core assembly: evaporator R 9750; compressor/condenser modules

  • Standards: OEM-specific compatibility; GST invoicing in consignee name

Terms & Conditions

  • Quantity variation up to 25% during order and currency period

  • GST payable by purchaser; reimbursement as actual or quoted rate

  • OEM authorization required for distributors; PAN, GSTIN, EFT mandate to be submitted

  • Invoices must be raised in consignee name with consignee GSTIN

  • No assignment or sub-contracting without buyer consent

  • Delivery period linked to last delivery order date with minimum 30 days

Important Clauses

Payment Terms

GST payable by purchaser; reimbursement as actuals or per applicable rates; invoice in consignee name with GSTIN

Delivery Schedule

Delivery period starts from last date of original delivery order; option quantity extension governed by (increased quantity ÷ original quantity) × original period, minimum 30 days

Penalties/Liquidated Damages

Buyer may terminate for non-compliance with material terms or failure to deliver within stipulated delivery period

Bidder Eligibility

  • Valid PAN and GST registrations

  • Vendors must provide OEM authorization if acting as authorized distributor

  • Ability to handle 25% quantity variations and meet delivery timelines

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Item Category

REFRIGERANT GAS R134A , HOSE 50 FT , 8 FEMALE 90 DEG CHARGING PORT , 8 FEMALE 90 DEG , 6 FEMALE 90 DEG , FTG 6 MALE 90 DEG , 10 MALE STRAIGHT , FTG 10 MALE 90 DEG , 10 FEMALE 90 DEG CHARGING PORT , FTG 8 STRAIGHT SPLICER , FTG 10 STRAIGHT SPLICER , COMPRESSOR OIL 250ML SP15 , RECEIVER DRIER , SWITCH PRESSURE BINARY , SWITCH BINARY , EVAPORATOR CORE ASSY , BLOWER MOTOR ASSLY , THERMOSTAT , SWITCH ROTARY 3 SPEED , EXPANSION VALVE , FILTER AIR , MOTOR DOUBLE BLOWER 24 V , CORE COMBI HTR EVAPORATOR R 9750 , COMPRESSOR , CONDENSER

Authority Records

MINISTRY OF COALCOAL INDIA LIMITED
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Documents 5

GeM-Bidding-9233466.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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GEM

Bill of Quantities (BOQ) 28 Items Sign in for GEM prices

#1

REFRIGERANT GAS R134A

REFRIGERANT GAS R134A part no R134A

130 nos Delivery: 90 days
#2

HOSE 50 FT

HOSE 50 FT part no RD55006600P

8 nos Delivery: 90 days
#3

HOSE 50 FT

HOSE 50 FT part no RD55008600P

7 nos Delivery: 90 days
#4

HOSE 50 FT

HOSE 50 FT part no RD55010600P

8 nos Delivery: 90 days
#5

8 FEMALE 90 DEG CHARGING PORT

8 FEMALE 90 DEG CHARGING PORT part no RD572250P

30 nos Delivery: 90 days
#6

8 FEMALE 90 DEG

8 FEMALE 90 DEG part no RD568400P

30 nos Delivery: 90 days
#7

6 FEMALE 90 DEG

6 FEMALE 90 DEG part no RD569450P

50 nos Delivery: 90 days
#8

FTG 6 MALE 90 DEG

FTG 6 MALE 90 DEG part no RD569440P

50 nos Delivery: 90 days
#9

10 MALE STRAIGHT

10 MALE STRAIGHT part no RD569510P

25 nos Delivery: 90 days
#10

FTG 10 MALE 90 DEG

FTG 10 MALE 90 DEG part no RD569550P

25 nos Delivery: 90 days
#11

10 FEMALE 90 DEG CHARGING PORT

10 FEMALE 90 DEG CHARGING PORT part no RD572310P

25 nos Delivery: 90 days
#12

FTG 8 STRAIGHT SPLICER

FTG 8 STRAIGHT SPLICER part no RD570570P

7 nos Delivery: 90 days
#13

FTG 10 STRAIGHT SPLICER

FTG 10 STRAIGHT SPLICER part no RD570580P

7 nos Delivery: 90 days
#14

COMPRESSOR OIL 250ML SP15

COMPRESSOR OIL 250ML SP15 part no RD571030P

35 nos Delivery: 90 days
#15

RECEIVER DRIER

RECEIVER DRIER part no RD570621P

25 nos Delivery: 90 days
#16

SWITCH PRESSURE BINARY

SWITCH PRESSURE BINARY part no RD546400P

20 nos Delivery: 90 days
#17

RECEIVER DRIER

RECEIVER DRIER part no RD5109440P

25 nos Delivery: 90 days
#18

SWITCH BINARY

SWITCH BINARY part no RD595770P

25 nos Delivery: 90 days
#19

EVAPORATOR CORE ASSY

EVAPORATOR CORE ASSY part no RD213700P

7 nos Delivery: 90 days
#20

BLOWER MOTOR ASSLY

BLOWER MOTOR ASSLY part no RD5129331P

15 nos Delivery: 90 days
#21

THERMOSTAT

THERMOSTAT part no RD5453124P

12 nos Delivery: 90 days
#22

SWITCH ROTARY 3 SPEED

SWITCH ROTARY 3 SPEED part no RD5109340P

10 nos Delivery: 90 days
#23

EXPANSION VALVE

EXPANSION VALVE part no RD568680P

12 nos Delivery: 90 days
#24

FILTER AIR

FILTER AIR part no RD580760P

32 nos Delivery: 90 days
#25

MOTOR DOUBLE BLOWER 24 V

MOTOR DOUBLE BLOWER 24 V part no RD588380P

7 nos Delivery: 90 days
#26

CORE COMBI HTR EVAPORATOR R 9750

CORE COMBI HTR EVAPORATOR R 9750 part no RD3213410P

4 nos Delivery: 90 days
#27

COMPRESSOR

COMPRESSOR part no RD510725OP

20 nos Delivery: 90 days
#28

CONDENSER

CONDENSER part no RD46847OP

10 nos Delivery: 90 days

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

Manufacturer Authorization / OEM authorization with details

6

GST invoice in the consignees name with GSTIN

7

Vendor Code Creation documents as applicable

8

Any other technical bid documents as required by Buyer

Corrigendum Updates

1 Update
#1

Update

11-May-2026

Extended Deadline

18-May-2026, 2:00 pm

Opening Date

18-May-2026, 2:30 pm

Frequently Asked Questions

Key insights about JHARKHAND tender market

How to bid for refrigerant gas tender in Hazārībāg Jharkhand 2026

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate; provide OEM authorization if distributor; ensure GST invoicing in consignee name; conform to 25% quantity variation and delivery extension rules; comply with all terms stated by Central Coalfields Limited.

What documents are required for HVAC spare parts bid in Jharkhand

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, OEM authorization, and GST-compliant invoice; vendor code creation documents; technical bid documents as applicable; ensure supplier can deliver 28 listed items including R134A, hoses, ports, and core assemblies.

What are the essential technical specifications for this tender

Key specs include R134A refrigerant, 50 ft hoses, 8/6/10 port configurations with 90-degree angles, 24V blower assemblies, evaporator core assemblies, receiver dryer, expansion valve, and compressor/condenser modules; ensure OEM compatibility and proper labeling per GST invoicing rules.

When is the delivery deadline and how are extensions calculated

Delivery is tied to the last delivery order date; extension for increased quantity is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days; buyer may extend to the original delivery period as needed.

What is the EMD amount for this Central Coalfields tender

The EMD amount is ₹8,661; bidders must provide this deposit as part of bid submission to qualify for vendor code creation and financial due diligence.

What are the GST requirements for invoicing under this bid

Invoices must be raised in the consignee’s name with the consignee GSTIN; GST reimbursement will be per actual rates or as per quoted GST percentage, whichever is lower, subject to applicable rules.

What constitutes OEM authorization for this HVAC spare parts bid

Submit Manufacturer Authorization with OEM/Original Service Provider details including name, designation, address, email, and phone; required when submitting bids through authorized distributors or service providers.

Which items are included in the BOQ for the 28-item tender

The BOQ comprises 28 HVAC/refrigeration items including R134A, hoses, charging ports, splicers, compressor oil, receiver dryer, switches, evaporator core, blower assemblies, thermostats, expansion valve, filter, and condenser modules; item-level quantities are not disclosed publicly.

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