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Indian Army Solar Security Lights Tender Patiala Punjab 2026 - 25% Quantity Option, Detailed Drawings Approval

Bid Publish Date

10-Jul-2026, 8:34 pm

Bid End Date

31-Jul-2026, 9:00 pm

Location

PATIALA , PUNJAB
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Progress

Issue10-Jul-2026, 8:34 pm
AwardPending
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Quantity

10

Bid Type

Two Packet Bid

Tender Overview

The Indian Army, Department of Military Affairs, invites bids for Solar Security Lights to be deployed at Patiala Cantt, Punjab 140506. The scope references solar security illumination products with potential quantity adjustments up to 25% during contract execution. Successful bidders must produce Detailed Design Drawings within 5 days of award and obtain Buyer approval or a modification list within 5 days. Delivery is to be made to 119 Aslt Engr Regt, c/o 56 APO, Patiala Cantt. This procurement emphasizes strict compliance with drawing approvals and adaptable delivery timelines tied to order adjustments.

Technical Specifications & Requirements

  • No technical specifications provided in tender data. Key procedural requirements include:
    • Quantity adjustment right up to 25% of bid quantity during contract and currency.
    • Post-award, supply must align with Approved Detailed Design Drawings; submit within 5 days of award.
    • If drawing approval is delayed by Buyer, delivery period shall be refixed with no LD for the approval delay.
    • Delivery/installation address: 119 Aslt Engr Regt, Patiala Cantt, PIN-914119.
    • Experience requirement: bidder or OEM must have supplied similar govt products for 2 years prior to bid opening.
    • Pre-submission Vendor Code documents: PAN, GSTIN, cancelled cheque, EFT mandate.

Terms, Conditions & Eligibility

  • Delivery and adjustment terms allow up to 25% quantity variation.
  • After award, submit Detailed Design Drawings within 5 days; Buyer to approve or specify modifications within 5 days.
  • Non-disclosure declaration required on bidder letterhead.
  • Bidder must demonstrate financial and operational eligibility: not under liquidation or bankruptcy; provide undertaking accordingly.
  • Documentation for Vendor Code creation includes PAN, GSTIN, cancelled cheque, and EFT mandate.
  • Experience criterion: regular Govt/PSU supply of similar products for 2 years; contracts supporting yearly quantities to be submitted.

Key Specifications

  • Product category: Solar Security Lights

  • Quantity: up to 25% increase/decrease at contract time; exact quantities not specified

  • Delivery address: 119 Aslt Engr Regt, c/o 56 APO, Patiala Cantt, PIN-914119

  • Drawing process: Detailed Design Drawings due within 5 days of award; approval/modifications within 5 days

  • Experience: minimum 2 years in supplying same or similar govt category products

  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate

Terms & Conditions

  • EMD amount not specified; 25% quantity variation right exercised at buyer's discretion

  • Detailed Design Drawings required within 5 days of award with buyer approval timeline

  • Delivery schedule may be refixed if buyer delays drawing approvals; no liquidated damages for delay caused by buyer

Important Clauses

Delivery & Option Clause

Purchaser may increase/decrease quantity up to 25% during contract; delivery period adjusts proportionally with minimum 30 days if extended.

Drawing Approval

Successful bidder must submit Detailed Design Drawings within 5 days of award; buyer to approve or list modifications within 5 days; delay from buyer extends delivery period with no LD.

Vendor Code Documentation

Bidder must submit PAN, GSTIN, cancelled cheque, and EFT mandate for vendor code creation.

Bidder Eligibility

  • Minimum 2 years of regular manufacturing/supply of similar govt category products to Central/State Govt or PSU

  • Not under liquidation, court receivership, or bankruptcy; provide undertaking

  • Submitted PAN, GSTIN, cancelled cheque, and EFT mandate for vendor code creation

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Solar Security Lights

Advisory Bank

State Bank of India

ePBG Percentage

5%

ePBG Duration (Months)

62

Pre-Bid & Qualification

Pre-Bid Date

20-07-2026 09:00:00

Pre-Bid Venue

119 Aslt Engr Regt, Patiala

Delivery Details

Max Delivery Days

60

Delivery Locations

1

Delivery Cities

Patiala

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
-PatialaPatiala--1060-

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 4

GeM-Bidding-9523277.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque

4

EFT Mandate certified by Bank

5

Undertaking of financial standing (no liquidation/bankruptcy)

6

Experience certificates showing 2 years of govt/PSU supply of similar products

7

OEM authorization or reseller confirmations

8

Non-Disclosure Declaration on Bidder Letter Head

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid for solar lights tender in Patiala Punjab 2026?

Bidders should prepare PAN, GSTIN, cancelled cheque, and EFT mandate for vendor code, prove 2 years of govt supply experience, and submit Detailed Design Drawings within 5 days of award. The buyer may increase quantity by 25% during contract; ensure compliance with NDA and delivery address in Patiala Cantt.

What documents are required for this Indian Army solar lights bid?

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, NDA, and evidence of 2 years of govt/PSU supply of similar products. Also include OEM authorization if bidding through reseller and company-level undertaking of financial stability.

What are the drawing and approval requirements for this tender?

Submit Detailed Design Drawings within 5 days of award; Buyer will approve or provide modification lists within 5 days. If approval is delayed by Buyer, the delivery period is adjusted with no liquidated damages for the delay.

What is the delivery location for solar lights under this bid?

Delivery is to be made to 119 Aslt Engr Regt, c/o 56 APO, Patiala Cantt, PIN-914119. Ensure on-time arrival and coordination with local officers for installation and commissioning if covered.

What is the eligibility for 2 years govt supply experience in this tender?

Bidders or OEMs must have regularly manufactured and supplied the same or similar category products to Central/State Govt organizations or PSUs for 2 years prior to bid opening; provide contracts showing yearly quantities.

What are the 25% quantity variation terms for this procurement?

The purchaser reserves the right to increase or decrease bid quantity up to 25% at contract placement and during currency at contracted rates; the delivery period recalculates as (additional quantity / original quantity) × original delivery period, minimum 30 days.

What are the NDA and non-disclosure requirements for bidders?

Bid submissions must include a Non-Disclosure Declaration on the bidder’s letterhead. This ensures confidential handling of technical details and drawings, with mandatory compliance for all participating vendors.

What are the vendor code submission requirements for this tender?

Submit PAN, GSTIN, cancelled cheque, and EFT mandate to create the vendor code. These documents are essential to participate and enable financial transactions under Govt procurement.

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