Border Security Force Engine Oil & Lubricants Tender West Bengal 2026: IS Specifications & 25% Quantity Option
Bid Publish Date
09-Aug-2026, 6:18 pm
Bid End Date
31-Aug-2026, 7:00 pm
Value
₹5,00,000
Location
Progress
Tender Overview
The Border Security Force (BSF) invites bids for a multi‑item lubricants procurement in West Bengal, specifically COOCH BEHAR 735122, with an estimated value of ₹5,00,000.00. The scope includes a wide range of automotive lubricants and related fluids: ENGINE OIL 20W40, 10W50, 15W50, UL DUREMAX ENGINE OIL, MAX MILE ULTRA V4, GEAR OIL HP90, MAX MILE GEAR OIL, DEF MAX CLEAN, BRAKE OIL DOT3, BRAKE OIL DOT4, DEF ASHOK LEYLAND, GREASE MP. The BOQ lists 13 items, though individual quantities are not disclosed. The order may include quantity variations up to 25%, with delivery timing linked to the original delivery order.
The tender emphasizes compliance with contract terms and delivery at BSF facilities, requiring bidders to align with option‑clause dynamics and price stability under contracted rates.
Technical Specifications & Requirements
- Product categories include: engine oils (20W40, 10W50, 15W50), high‑grade lubricants (ULF DUREMAX, MAX MILE ULTRA V4), gear oils (HP90, MAX MILE GEAR OIL), DEF (DEF MAX CLEAN, DEF ASHOK LEYLAND), brake oils (DOT3, DOT4), and lubrication grease (GREASE MP).
- Quantities: not disclosed in BOQ; total items = 13, with Item 1–Item 5 listed as N/A in available data.
- Standards/ Certifications: not specified in tender data; bidders should verify if product standards or OEM approvals are required.
- Delivery: delivery period defined relative to the last date of the original delivery order; option clause may extend delivery time proportionally with a minimum of 30 days.
- Brand/OEM expectations: not stated; bidders should confirm any brand constraints during bid submission.
- Testing/Quality: not detailed; ensure compliance with any internal BSF quality checks or testing as part of the technical bid.
- Warranty/Support: not specified; verify post‑sale terms during contracting.
Terms, Conditions & Eligibility
- Delivery/Option Clause: quantity may be increased or decreased by up to 25% of bid quantity at contract award and during currency at contracted rates.
- Delivery Period: commences from the last date of the original delivery order; extended time calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.
- EMD/Financial: explicit EMD amount is not disclosed; bidders must confirm exact amount and payment method in the terms.
- Submission/Documentation: bidders must adhere to the general tender requirements, including technical bid, financial bid, and OEM authorizations if applicable.
- Contractual Compliance: comply with all purchaser‑specific terms and ensure delivery as per contract rates and period.
Key Specifications
-
- Product names and categories: ENGINE OIL 20W40, 10W50, 15W50; ULF DUREMAX ENGINE OIL; MAX MILE ULTRA V4 ENGINE OIL; GEAR OIL HP90; MAX MILE GEAR OIL; DEF MAX CLEAN; BRAKE OIL DOT3; BRAKE OIL DOT4; DEF ASHOK LEYLAND; GREASE MP
-
- Quantities / Value: estimated contract value ₹5,00,000; total items 13 in BOQ; specific item quantities not disclosed
-
- Standards / Compliance: no explicit standard numbers provided in data; verify IS/ISO or OEM approvals during bid
-
- Delivery / SLA: delivery period begins after last date of original delivery order; option clause allows up to 25% quantity adjustment; minimum extension 30 days
-
- Warranty / Support: not specified; bidders should confirm post‑sales service terms
Terms & Conditions
-
Option clause allows ±25% quantity adjustment at contract and during currency
-
Delivery term tied to last date of original delivery order with formula for extension
-
EMD and specific payment terms are to be clarified in tender documents
Important Clauses
Payment Terms
Details not provided; bidders should verify payment schedule and any advance/retention terms in the contracting documents
Delivery Schedule
Delivery commences from the last date of the original delivery order; extended time formula applies with a minimum 30 days
Penalties/Liquidated Damages
Not specified in data; bidders should review contract terms for LDs or performance bonds in the final tender
Bidder Eligibility
-
Experience in supplying automotive lubricants and related fluids to government or defense entities
-
Financial capability to meet anticipated ₹5,00,000 contract value
-
Ability to meet OEM or brand approvals if required by BSF terms
Tender Data
Bid Details
Quantity
569
Category
ENGINE OIL 20W40
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
2
OEM Avg. Turnover
2
Past Performance
10 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
ENGINE OIL 20W40 , TATA DEF , GULF SUPRERFLEET ULF DUREMAX ENGINE OIL , ENGINE OIL 10W50 , MAX MILE ULTRA V4 ENGINE OIL , ENGINE OIL 15W50 , GEAR OIL HP90 , MAX MILE GEAR OIL , DEF MAX CLEAN , BRAKE OIL DOT3 , BRAKE OIL DOT4 , DEF ASHOK LEYLAND , GREASE MP
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Coochbehar
Delivery Pincodes
736133
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Ratnesh Singh | 736133,COMMANDANT 138 BN BSF SONARI | Coochbehar | West Bengal | 736133 | 60 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9731285.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
13 Items Sign in to view GEM price trends Sign in for GEM prices
ENGINE OIL 20W40
ENGINE OIL 20W40
TATA DEF
TATA DEF
GULF SUPRERFLEET ULF DUREMAX ENGINE OIL
GULF SUPRERFLEET ULF DUREMAX ENGINE OIL
ENGINE OIL 10W50
ENGINE OIL 10W50
MAX MILE ULTRA V4 ENGINE OIL
MAX MILE ULTRA V4 ENGINE OIL
ENGINE OIL 15W50
ENGINE OIL 15W50
GEAR OIL HP90
GEAR OIL HP90
MAX MILE GEAR OIL
MAX MILE GEAR OIL
DEF MAX CLEAN
DEF MAX CLEAN
BRAKE OIL DOT3
BRAKE OIL DOT3
BRAKE OIL DOT4
BRAKE OIL DOT4
DEF ASHOK LEYLAND
DEF ASHOK LEYLAND
GREASE MP
GREASE MP
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | ENGINE OIL 20W40 | ENGINE OIL 20W40 | 60 | ltrs | quartermaster138bnbsf | 15 | |
| 2 | TATA DEF | TATA DEF | 40 | ltrs | quartermaster138bnbsf | 15 | |
| 3 | GULF SUPRERFLEET ULF DUREMAX ENGINE OIL | GULF SUPRERFLEET ULF DUREMAX ENGINE OIL | 30 | ltrs | quartermaster138bnbsf | 15 | |
| 4 | ENGINE OIL 10W50 | ENGINE OIL 10W50 | 12 | ltrs | quartermaster138bnbsf | 15 | |
| 5 | MAX MILE ULTRA V4 ENGINE OIL | MAX MILE ULTRA V4 ENGINE OIL | 36 | ltrs | quartermaster138bnbsf | 15 | |
| 6 | ENGINE OIL 15W50 | ENGINE OIL 15W50 | 15 | ltrs | quartermaster138bnbsf | 15 | |
| 7 | GEAR OIL HP90 | GEAR OIL HP90 | 70 | ltrs | quartermaster138bnbsf | 15 | |
| 8 | MAX MILE GEAR OIL | MAX MILE GEAR OIL | 20 | ltrs | quartermaster138bnbsf | 15 | |
| 9 | DEF MAX CLEAN | DEF MAX CLEAN | 140 | ltrs | quartermaster138bnbsf | 15 | |
| 10 | BRAKE OIL DOT3 | BRAKE OIL DOT3 | 4 | ltrs | quartermaster138bnbsf | 15 | |
| 11 | BRAKE OIL DOT4 | BRAKE OIL DOT4 | 2 | ltrs | quartermaster138bnbsf | 15 | |
| 12 | DEF ASHOK LEYLAND | DEF ASHOK LEYLAND | 120 | ltrs | quartermaster138bnbsf | 15 | |
| 13 | GREASE MP | GREASE MP | 20 | kg | quartermaster138bnbsf | 15 |
Categories
13
Required Documents
GST registration certificate
PAN card
Experience certificates for similar lubricants procurement
Financial statements / solvency proof
EMD submission document (amount to be defined in tender terms)
Technical bid demonstrating product specifications alignment
OEM authorization / dealership certificates (if OEM‑specific requirements exist)
Any required product compliance certificates or certifications
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for BSF engine oil tender in West Bengal 2026?
Bidders must submit GST, PAN, experience certificates, financials, EMD documents, and a technical bid aligned to the listed product categories. Ensure OEM authorizations if required, demonstrate past performance in lubricants supply, and adhere to the option clause allowing 25% quantity adjustments.
What documents are required for BSF lubricants tender submission West Bengal?
Submit GST registration, PAN, experience certificates for similar supply, financial statements, EMD proof, technical bid asserting product compliance, OEM authorization if applicable, and any product certifications requested in tender terms.
What are the product categories in BSF lubricant procurement tender 2026?
Categories include ENGINE OIL 20W40, 10W50, 15W50, ULF DUREMAX, MAX MILE ULTRA V4, GEAR OIL HP90, MAX MILE GEAR OIL, DEF MAX CLEAN, BRAKE OIL DOT3, DOT4, DEF ASHOK LEYLAND, and GREASE MP. Quantities are defined in the final BOQ.
What is the delivery schedule for BSF lubricant contract in West Bengal?
Delivery periods commence from the last date of the original delivery order. If quantities increase, the extended time is calculated as (increased quantity/original quantity) × original delivery period, with a minimum extension of 30 days.
What are the key eligibility criteria for BSF lubricant bid 2026?
Eligibility includes demonstration of prior supply experience in similar lubricants projects, adequate financial capacity to handle ₹5,00,000 contract value, and compliance with OEM authorization requirements if specified by BSF terms.
Which brands or OEM requirements are specified for BSF engine oil tender?
The tender data does not specify exact brands; bidders should confirm any brand or OEM constraints during bid submission and include relevant authorizations if required.
What are the payment terms for BSF lubricant supply contract?
Exact payment terms are not disclosed in the data; bidders should verify in the tender documents whether payments are milestone-based, advance-supported, or linked to delivery acceptance and specify retention terms if any.
How many items are in the BSF lubricant BOQ West Bengal 2026?
The BOQ lists 13 items; however, several items are marked as N/A in the available data. Final quantities and itemized details will be provided in the tender bid documents.