Indian Air Force Handheld GPS Tender 2026 Delhi? Handheld GPS Category & OEM Software Requirements
Progress
Key Highlights
- • OEM Authorization Certificate required
- • Software for GPS provided at no extra charge
- • Dedicated toll-free service support
- • Functional Service Centre in each consignee state or establish within 30 days
- • Option clause permitting +/-25% quantity during contract and currency
- • Delivery period linked to last delivery order date with minimum 30 days extension
- • Delivery/installation terms not fully specified in tender data
- • No BOQ items available; scope limited to handheld GPS and associated software
Tender Overview
- Organization: Indian Air Force, Department Of Military Affairs.
- Product/Service: Handheld GPS with required OEM authorization and embedded software.
- Location: India (state-specific service centers required); Estimated Value and Start/End dates not disclosed.
- Scope: OEM-authorized handheld GPS units, software included at no extra charge, dedicated service support, and potential quantity adjustments.
- Key differentiator: Mandatory OEM authorization and on-device software provisioning; service center presence within consignee state or establishment within 30 days of award.
- Unique aspects: Option clause allows up to 25% quantity variation during contract and during extended periods; delivery timeline tied to last delivery order date with minimum 30 days extension, subject to calculations.
Technical Specifications & Requirements
- Product category: Handheld GPS equipment for defense use.
- Mandatory documents: OEM Authorization Certificate required.
- Software: GPS software to be provided; no extra charge for software.
- Support: Dedicated toll-free service number; functional service center in each consignee state or establishment within 30 days of award.
- Warranty/coverage: On-site or carry-in warranty terms not explicitly defined; service availability to be proven at bid submission.
- Delivery & quantity: Option to increase/decrease quantity by up to 25%; delivery period based on last original delivery order date; minimum 30-day extension clause if exercised.
Terms, Conditions & Eligibility
- OEM Authorization Certificate is mandatory.
- Software provisioning included with no extra charge.
- Service infrastructure: Dedicated support and state-wise service centers; timeline to establish centers is 30 days post-award.
- Delivery terms: Option clause allows up to 25% quantity variation; adjustments at contracted rates.
- Documentation & compliance: Specific bid documents not enumerated beyond ATC; bidders must align with ATC guidelines and ensure software and authorization compliance.
Key Specifications
-
- Product: Handheld GPS device for defense use
-
- Standards/Certification: OEM authorization certificate required
-
- Software: GPS software to be provided with no extra charge
-
- Support: Dedicated toll-free service line; state-wise service center or plan to establish within 30 days
-
- Delivery/Qty flexibility: 25% increase/decrease allowed during contract and currency
-
- Delivery timing: Period to commence from the last date of original delivery order; minimum 30 days extension if exercised
-
- Warranty: On-site/carry-in warranty terms to be defined per bidder
Terms & Conditions
-
OEM Authorization Certificate is mandatory for bid participation
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GPS software to be supplied with no additional charge to the purchaser
-
Service support must include a dedicated toll-free number and state-wise service center
Important Clauses
Payment Terms
Not specified in available data; terms to be defined in ATC.
Delivery Schedule
Delivery period starts from the last date of original delivery order; option to extend with 30+ days minimum when quantity varies by up to 25%.
Penalties/Liquidated Damages
Not specified in provided terms; check ATC for LD percentages.
Bidder Eligibility
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Must provide OEM Authorization Certificate confirming rights to supply GPS hardware and software
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Demonstrate capability to supply handheld GPS with required software without additional charges
-
Establish/confirm state-wise service center or readiness to establish within 30 days of award
Tender Data
Bid Details
Quantity
2
Bid Type
Single Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
50 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
HANDHELD GPS
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
DIBRUGARH
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | DIBRUGARH | DIBRUGARH | - | - | 2 | 30 | - |
Authority Records
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Documents 4
GeM-Bidding-9806251.pdf
Main Document
Buyer uploaded ATC document
ATC
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Categories
1
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Required Documents
OEM Authorization Certificate
GST registration certificate (if applicable to bid submission)
PAN card of bidder
Technical bid documents demonstrating GPS hardware compatibility and software provisioning
Proof of dedicated service support (toll-free number) and service center facilities
Any existing compliance certifications for GPS equipment (if available)
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for the Indian Air Force handheld GPS tender 2026?
Bidders must submit an OEM Authorization Certificate, provide GPS hardware with embedded software at no extra charge, and demonstrate a dedicated service support channel. Establish state-wise service centers or evidence of readiness within 30 days of award; comply with ATC terms including the 25% quantity option.
What documents are required for the handheld GPS bid in India?
Submit OEM Authorization Certificate, GST registration, PAN card, technical bid detailing GPS hardware and software, proof of service center availability or formation plan within 30 days, and any applicable compliance certificates. Ensure software licensing is clearly included at no additional charge.
What is the quantity adjustment allowed in this GPS tender?
The purchaser may increase or decrease the bid quantity by up to 25% of the contracted quantity at the time of contract placement and during the currency of the contract, at contracted rates, with minimum 30 days extension when needed.
What are the delivery timing rules for the handheld GPS tender?
Delivery periods commence from the last date of the original delivery order. If the option clause is exercised during extended periods, additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What software provisions are required with the GPS hardware?
GPS software must be provided by the bidder without any extra charge to the purchaser; ensure software is functional and compatible with the handheld GPS model offered. OEM authorization should cover software rights as well.
Are dedicated service centers required for the GPS tender?
Yes. A functional service center in the state of each consignee location is required for carry-in warranties; otherwise establish within 30 days of award with evidence of setup to release payments.
What happens if OEM authorization is not provided?
Bids lacking OEM Authorization Certificate are non-responsive. Ensure the certificate covers both hardware and software provision and verify the scope covers post-sale support as required by ATC.
What are the key compliance guarantees for the GPS software?
Software must be provided with no additional charge; ensure license terms align with government procurement policies and include a warranty or support framework. Provide documentation proving software integration capability with the chosen GPS hardware.