GEM

Mahatma Gandhi Government Arts College Mahe CCTV Equipment Tender Kannur Kerala 2025 ISI/ISO Compliant

Bid Publish Date

26-Nov-2025, 9:38 am

Bid End Date

06-Dec-2025, 10:00 am

Location

KANNUR , KERALA

Progress

Issue26-Nov-2025, 9:38 am
AwardPending
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Quantity

24

Category

Camera for CCTV System (V3)

Bid Type

Two Packet Bid

Categories 6

CITY SURVEILLANCE NETWORKING EQUIPMENTS SURVEILLANCE EQUIPMENTS CAMERA CCTV SYSTEM VIDEO RECORDER

Tender Overview

Mahatma Gandhi Government Arts College Mahe invites bids for the procurement of CCTV cameras, video recorders and Layer 2 access switches for campus security. Project scope includes supply, installation, commissioning, testing and operator training, with the option to consider extended warranty up to 7 years or an LCC-based cost model. Bid must ensure hardware with current OEM models, manufacturing date within 3 months, and a valid ISO certification for vendor and OEM. The tender emphasizes pre-emptive malware-free hardware, complete after-sales network coverage in India, and submission of OEM authorization forms. Location: Kannur, Kerala (670001); multiple items fall under Q2 category for security infrastructure. Unique aspects include mandatory self-certification of ATC compliance and market-survey-based bid evaluation.

Technical Specifications & Requirements

  • Product names/categories: CCTV cameras, Video Recorder (DVR/NVR), Layer 2 access switches; OEM-supported models with active warranty
  • Standards & certificates: ISO certified vendor and OEM, malware-free hardware certification, manufacturing within last 3 months, IS/ISO-related compliance as per ATC
  • Warranty & support: OEM warranty certificate to be submitted at delivery; potential 7-year extended warranty or amortized AMC/LCC option; prompt after-sales service network in India
  • Delivery & commissioning: supply, installation, commissioning, testing, and operator training included in bid price; installation date and commissioning success are critical
  • Documentation: MAF from OEM, self-certification for ATC adherence, and certificates/documents as per bid terms
  • Disqualifiers: obsolete models, non-current OEM equipment, lack of required certificates, or missing MAF or ISO proofs

Terms, Conditions & Eligibility

  • EMD/financials: explicit EMD not detailed in data; pricing must include all costs (supply, installation, commissioning, training) per ATC
  • Experience: bidders must demonstrate relevant supply and installation experience for CCTV-related items; work orders showing similar deployments through GeM
  • Warranty & SLA: warranty/rectification within official timelines; penalties for deficient service and potential blacklisting
  • OEM authorization: bidder must be OEM or an authorized partner with a valid Manufacturer’s Authorization Form (MAF)
  • Documentation submission: ensure upload of all required certificates/documents; self-certification of ATC compliance
  • Commencement: installation completion marks warranty start; 7-year life-cycle option or AMC model may be evaluated

Key Specifications

  • CCTV cameras: current OEM model, ISI/ISI-compliant or equivalent ISO-certified

  • Video Recorder (DVR/NVR): compatible with CCTV cameras listed, standard PoE/HDMI outputs

  • Layer 2 access switches: 24-port or higher, PoE support specified, VLAN and trunking features

  • Manufacturing date: within 3 months from date of supply

  • Warranty: OEM warranty certificate required at delivery; extended 7-year warranty option

  • Documentation: MAF from OEM; malware-free certification; ISO certifications for vendor and OEM

Terms & Conditions

  • payments to include all costs; no hidden charges per ATC

  • OEM authorization from the tendering OEM must be submitted

  • installation, commissioning, training included in the bid price

Important Clauses

Payment Terms

Bid price to include supply, installation, commissioning, testing and operator training; no separate cost allocations unless specified in ATC

Delivery Schedule

Delivery, installation and commissioning to be completed within the timeline defined by GeM terms and ATC; warranty activation starts on installation completion

Penalties/Liquidated Damages

Penalties for deficient service and potential blacklisting for non-compliance with service SLA; detailed penalties as per bid document

Bidder Eligibility

  • OEM or authorized partner with valid MAF

  • Evidence of similar CCTV supply/installation experience via work orders

  • ISO certification for both vendor and OEM

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates from prior CCTV supply/installation projects

4

Financial statements or turnover proof

5

EMD/Security deposit documentation (if applicable)

6

Technical bid documents and BOM

7

OEM Manufacturer Authorization Form (MAF)

8

OEM warranty certificate and malware-free certification

9

ISO certificates for vendor and OEM

10

Self-certification confirming adherence to ATC terms

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for CCTV cameras tender in Kannur Kerala 2025

Bidders must register on GeM, submit OEM authorization (MAF), ISO certificates, GST/PAN, and experience evidence with work orders showing similar CCTV supply/installation. Include malware-free certification, 3-month manufacture-date rule compliance, and complete price covering supply, installation, testing, and operator training.

What documents are required for CCTV procurement in Mahe

Submit GST, PAN, vendor and OEM ISO certificates, OEM MAF, malware-free certification, historical work orders for CCTV deployments, financial statements, and EMD documentation if applicable. Ensure all ATC-specified certificates are uploaded and self-certified for ATC compliance.

What are the technical standards for the CCTV components

All items must be current OEM models with active warranty, ISO-certified vendor and OEM, malware-free certification, and manufacturing within 3 months of supply. Compliance with IS/ISO standards is required as per ATC; confirm model compatibility with GeM listing.

When is warranty activation for installed CCTV system

Warranty begins on the date installation is completed. The tender allows an option for 7-year extended warranty or APC/AMC-based life-cycle cost modeling, subject to bidder’s proposal and evaluation.

What is required for OEM authorization in this tender

Bidders must be OEM or an authorized partner with a valid Manufacturer’s Authorization Form (MAF) issued by the OEM. The MAF must accompany the bid, confirming model availability and warranty support.

What are the delivery and commissioning expectations

Bid must cover delivery, installation, commissioning, testing, and operator training with all costs included. Installation completion triggers warranty start; ensure service network in India for after-sales support and timely resolution of issues.

What penalties apply for deficient service

Deficient service attracts penalties defined in the ATC and may lead to blacklisting. Timely resolution as per SLA is mandatory; failure can impact award and post-award performance review.

How to verify current OEM models and warranty status

Check that the proposed cameras, DVR/NVR, and Layer 2 switches are current OEM models with active OEM warranty, not obsolete. Request certificate of warranty and current model numbers aligned with GeM listing and ATC requirements.

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