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Eastern Coalfields Limited procurement tender for hydraulic and related IDLER ASSY components in Bardhaman West Bengal 2026

Bid Publish Date

17-Feb-2026, 5:18 pm

Bid End Date

27-Feb-2026, 6:00 pm

EMD

₹82,970

Value

₹41,48,489

Location

BARDHAMAN , WEST BENGAL

Progress

Issue17-Feb-2026, 5:18 pm
AwardPending
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Quantity

51

Category

HYDRAULIC MOTOR ASSLY RH

Bid Type

Two Packet Bid

Categories 47

AGITATORS BP INSTRUMENT FLUID MECHANICS EQUIPMENT SLIDER VALVES TURBINE OIL HYDRAULIC ENGINES FLUID AND GAS REGULATOR ANIMAL WATERING MACHINES HYDRAULIC SYSTEM BACKHOE HYDRAULIC PUMP HYDRAULIC SHOVEL MAGNET VALVE HYDRO-MECHANICAL EQUIPMENT MISCELLANEOUS VALVE HYDRO FLUID PNEUMATIC VALVES FIRE SPRINKLER VALVES HYDRAULIC MACHINES DEEPWELL PUMPS IRRIGATION PUMPS RECIPROCATING PUMPS PILOT VALVES OSCILLATING PUMPS COOLER GEAR BOX ROTARY COMPRESSOR ROTARY PUMP NON RETURN VALVE DUPLEX PUMPS BOILER VALVE BOX VALVE HEAVY EQUIPMENT COMPONENT HYDRAULIC DISPLACEMENT PUMP WATER PUMP GEAR ELECTRIC ROPE SHOVEL ARC VALVE PNEUMATIC POSITIONER HYDRAULIC PART SOLENOID VALVES HYDRAULIC BRAKE TURBINE PUMPS AIRCRAFT HYDRAULIC SYSTEMS

Tender Overview

Eastern Coalfields Limited ( Coal India Limited ) invites bids for a range of hydraulic and related components including IDLER ASSEMBLY, OIL COOLER, SUCTION STAINER, HYDRAULIC PUMP, ININLINE RELIEF VALVE, TRACTION VALVE, HYDRAULIC MOTOR, VALVE PRESSURE REDUCING, PILOT VALVE 611B050000119, TRACK RECOIL ASSEMBLY, CHAIN, CONTROL VALVE BOOM, HYDRAULIC MOTOR ASSEMBLY RH, TRACK DRIVE GEAR BOX, SIDE MOUNTED LEVEL SWITCH, CHECK VALVE PILOT OPERATED – for deployment in Bardhaman, West Bengal. Estimated contract value is ₹4,148,488.50 with an EMD of ₹97,970. The tender spans multiple 17-line item BOQ entries (technical scope limited in data). The buyer reserves quantity adjustment up to 25% during award and during the currency of the contract, with delivery timing linked to the last delivery order date and extended period rules. Bidder responsibility includes GST applicability and vendor-code related documentation. Inspection is managed by AE(E&M) or GM Kunustoria area personnel.

Location: Bardhaman, West Bengal 713101.

Key differentiator: large catalog of hydraulic components under a single procurement, with option-driven quantity adjustments and pre/post inspection framework.

Technical Specifications & Requirements

  • Product categories: IDLER ASSY, OIL COOLER, SUCTION STAINER, HYDRAULIC PUMP, INLINE RELIEF VALVE, TRACTION VALVE, HYDRAULIC MOTOR, DOUBLE SELECTOR VALVE, VALVE PRESSURE REDUCING, PILOT VALVE 611B050000119, TRACK RECOIL ASSY, CHAIN, CONTROL VALVE BOOM, HYDRAULIC MOTOR ASSEMBLY RH, TRACK DRIVE GEAR BOX, SIDE MOUNTED LEVEL SWITCH, CHECK VALVE PILOT OPERATED.
  • Estimated contract value: ₹4,148,488.50.
  • EMD: ₹97,970.
  • Delivery/inspection: Post-receipt inspection at consignee site; pre-dispatch inspection not applicable unless ATC specifies otherwise.
  • Quality/administrative terms: GST applicability to be determined by bidder; GST reimbursement per actuals or applicable rates, whichever is lower, capped to quoted GST.
  • Contractual flexibility: 25% quantity variation during bid to contract period; time extensions calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
  • Vendor setup: PAN, GSTIN, cancelled cheque, EFT mandate; GST handling by bidder; vendor-code creation required.

Terms, Conditions & Eligibility

  • EMD: ₹97,970; details defined in bidder terms.
  • Eligibility: Independent bidder capable of supplying multiple hydraulic components; no sub-contracting without written consent; joint and several liability with assignee/sub-contractor.
  • Delivery & termination: Delivery period triggered from last date of original delivery order; termination rights for non-compliance or failure to deliver.
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; post-inspection acceptance by AE(E&M) or GM Kunustoria area.
  • Payment terms: GST handling per actuals; no explicit payment schedule in data; adjust as per applicable GST rates.
  • Other: No assignment of contract without buyer consent; inspection by nominated agency; non-compliance triggers contractual remedies.

Key Specifications

  • Product/service names: IDLER ASSEMBLY, OIL COOLER, SUCTION STAINER, HYDRAULIC PUMP, INLINE RELIEF VALVE, TRACTION VALVE, HYD MOTOR, DOUBLE SELECTOR VALVE, VALVE PRESSURE REDUCING, PILOT VALVE 611B050000119, TRACK RECOIL ASSY, CHAIN, CONTROL VALVE BOOM, HYDRAULIC MOTOR ASSEMBLY RH, TRACK DRIVE GEAR BOX, SIDE MOUNTED LEVEL SWITCH, CHECK VALVE PILOT OPERATED

  • Quantities: not specified in BOQ data; total items 17

  • Estimated value: ₹4,148,488.50

  • EMD: ₹97,970

  • Standards/Compliance: Not specified in tender data

  • Delivery: Post-receipt inspection; option 25% quantity variation

  • Experience: Not specified

  • Warranty/AMC: Not specified

Terms & Conditions

  • Quantity variation up to 25% during contract and award

  • GST applicability to be determined by bidder with reimbursement per actuals or rates

  • Vendor-code creation including PAN, GSTIN, cancelled cheque, EFT mandate

  • Inspection by AE(E&M) or GM Kunustoria; post-acceptance checks mandatory

Important Clauses

Payment Terms

GST reimbursement as actuals or lower of quoted rate; no explicit advance payment stated

Delivery Schedule

Delivery period linked to last date of original delivery order; option-derived extensions minimum 30 days

Penalties/Liquidated Damages

Termination rights if material terms not met; non-delivery may trigger remedies

Bidder Eligibility

  • Must be capable of supplying hydraulic components across 17 item catalog

  • No subcontracting without prior written consent

  • Must submit PAN, GSTIN, EFT mandate, and issued vendor-code documentation

Documents 4

GeM-Bidding-9001100.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 17 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 IDLER ASSY 611A070000537 6 nos [email protected] 21
2 OIL COOLER EED0001170 2 nos [email protected] 21
3 SUCTION STAINER 625B050000122 2 nos [email protected] 21
4 HYDRAULIC PUMP 611B050000077 2 nos [email protected] 21
5 INLINE RELIEF VALVE 625B050000064 8 nos [email protected] 21
6 TRACTION VALVE 611B050000101 6 nos [email protected] 21
7 HYD MOTOR 611A050000116 1 nos [email protected] 21
8 DOUBLE SELECTOR VALVE 611B050000082 1 nos [email protected] 21
9 VALVE PRESSURE REDUCING 611A050000004 2 nos [email protected] 21
10 PILOT VALVE 611B050000119 611B050000119 4 nos [email protected] 21
11 TRACK RECOIL ASSY 627M000000062 6 nos [email protected] 21
12 CHAIN 611A050000114 2 nos [email protected] 21
13 CONTROL VALVE BOOM 77005032 1 nos [email protected] 21
14 HYDRAULIC MOTOR ASSLY RH 611B050000068 2 nos [email protected] 21
15 TRACK DRIVE GEAR BOX 611B050000195 1 nos [email protected] 21
16 SIDE MOUNTED LEVEL SWITCH 625C040000103 2 nos [email protected] 21
17 CHECK VALVE PILOT OPERATED 77729800 3 nos [email protected] 21

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate duly certified by Bank

5

Vendor Code Creation documents

6

Experience certificates (if applicable)

7

Technical bid documents and OEM authorizations (if required)

8

GST compliance certificates (as applicable)

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for hydraulic component tender in Bardhaman 2026?

To bid, prepare PAN, GSTIN, cancelled cheque, and EFT mandate; submit vendor-code creation documents; ensure you meet GST requirements and provide post-receipt inspection readiness. The contract allows up to 25% quantity variations and requires post-acceptance checks by AE(E&M) or GM Kunustoria area.

What documents are required for Bardhaman tender submission?

Submit PAN, GSTIN, cancelled cheque, EFT mandate; provide GST-related certificates; include technical bid documents and OEM authorizations if required; furnish experience certificates if applicable; ensure vendor-code creation package is complete per T&C.

What is the estimated value and EMD for this procurement?

The estimated contract value is ₹4,148,488.50 with an EMD of ₹97,970. Ensure funds transfer readiness; EMD details align with tender terms and will support bid evaluation and contract award.

What are the delivery and inspection requirements for Bardhaman tender?

Delivery is tracked from the last date of the original delivery order; option extensions require minimum 30 days. Post-receipt inspection occurs at the consignee site under AE(E&M) or GM Kunustoria; pre-dispatch inspection is not applicable unless ATC specifies.

Which components are covered under this hydraulic procurement?

The scope includes IDLER ASSEMBLY, OIL COOLER, SUCTION STAINER, HYDRAULIC PUMP, INLINE RELIEF VALVE, TRACTION VALVE, HYD MOTOR, DOUBLE SELECTOR VALVE, VALVE PRESSURE REDUCING, PILOT VALVE 611B050000119, TRACK RECOIL ASSEMBLY, CHAIN, CONTROL VALVE BOOM, HYDRAULIC MOTOR ASSEMBLY RH, TRACK DRIVE GEAR BOX, SIDE MOUNTED LEVEL SWITCH, CHECK VALVE PILOT OPERATED.

What is the GST handling requirement for this tender in Bardhaman?

Bidders must determine GST applicability themselves; GST reimbursement will be as per actuals or applicable rates, whichever is lower, with a cap at the quoted GST percentage. Ensure GSTIN is provided during vendor-code setup.

What is the role of inspection agencies for this procurement in 2026?

The nominated inspection agency will conduct post-receipt inspection at the consignee site; pre-dispatch inspection is not applicable unless ATC specifies. Successful bidders should coordinate with AE(E&M) or GM Kunustoria for acceptance.

What are the key eligibility criteria for vendors for this Bardhaman tender?

Eligible bidders should be capable of supplying a broad hydraulic component range; no unauthorized sub-contracting without consent; the contract imposes joint liability for performance; ensure PAN, GSTIN, EFT mandate, and vendor-code submission; maintain compliance with delivery and inspection terms.