Eastern Coalfields Limited Procurement Bardhaman West Bengal 2026 - Multi-Item Tender with 25% Quantity Variation and EMD ₹1000
Bid Publish Date
28-Sep-2026, 6:31 pm
Bid End Date
19-Oct-2026, 12:00 pm
EMD
₹1,000
Location
Progress
Key Highlights
- • Mandatory data sheet submission with bid; ensures product parameter verification
- • EMD amount clearly defined as ₹1000; GST handling by bidder with reimbursement rules
- • Up to 25% quantity variation allowed at contract stage and during currency
- • Prior written consent required for assignment/sub-contracting; joint liability retained
- • GST applicability and timing of reimbursements tied to actuals or quoted rates
- • Notable delivery flexibility with minimum 30 days extension logic
Tender Overview
The Eastern Coalfields Limited (Coal India Limited) invites bids for a 9-item procurement in BARDHAMAN, WEST BENGAL. The tender includes a flexible quantity clause allowing up to 25% variation at contract award and during the contract currency, at contracted rates. An EMD of ₹1000 applies. Bidders must submit GST details, PAN, cancelled cheque, and an EFT mandate. A comprehensive product data sheet must be uploaded to enable parameter matching with offered items. Key differentiators include data sheet verification and strict conformity checks to avoid rejection from any mismatch. The absence of item-specific specs suggests a broad, non-numeric scope for suppliers.
Key Specifications
-
Product/service names: N/A
-
Quantities: 9 items (BOQ indicates N/A for quantities)
-
EMD amount: ₹1000
-
Experience: Not explicitly specified
-
Quality/standards: Not specified in data
-
Delivery: Based on option clause with minimum 30 days extension
Terms & Conditions
-
Quantity variation up to 25% at award and during contract
-
GST handling by bidder; reimbursement limits as actuals or quoted rate
-
Mandatory data sheet and vendor onboarding documents
Important Clauses
Assignment/Sub-contracting
Seller requires prior written consent; remains jointly liable with assignee/sub-contractor.
Delivery & Extension
Additional delivery time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days; may extend within original delivery period.
Termination
Buyer may terminate if material terms breached or unable to deliver within stipulated period.
Bidder Eligibility
-
Must provide PAN, GSTIN, and bank EFT mandate
-
Must upload data sheet matching offered products
-
Must comply with 25% quantity variation and delivery extension terms
Tender Data
Bid Details
Quantity
72
Category
Item 2
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Item wise evaluation
Inspection Required
No
Tech Clarification Time
7 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Item 1 , Item 2 , Item 3 , Item 4 , Item 5 , Item 6 , Item 7 , Item 8 , Item 9
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
3
Payment Timelines
Payments shall be made to the Seller within 21 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Paschim Bardhaman
Delivery Pincodes
713363
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sudipta Maity | 713363,Area Office Jhanjhra Area Faridpur Puchim Burdwan WB | Paschim Bardhaman | West Bengal | 713363 | 12 | 30 | - |
Authority Records
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Documents 5
GeM-Bidding-9955127.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
9 Items Sign in to view GEM price trends Sign in for GEM prices
Item 1
As per Technical specifications
Item 2
As per Technical specifications
Item 3
As per Technical specifications
Item 4
As per Technical specifications
Item 5
As per Technical specifications
Item 6
As per Technical specifications
Item 7
As per Technical specifications
Item 8
As per Technical specifications
Item 9
As per Technical specifications
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Item 1 | As per Technical specifications | 12 | nos | ecljhanjragoodsbuyer1 | 30 | |
| 2 | Item 2 | As per Technical specifications | 3 | nos | ecljhanjragoodsbuyer1 | 30 | |
| 3 | Item 3 | As per Technical specifications | 12 | nos | ecljhanjragoodsbuyer1 | 30 | |
| 4 | Item 4 | As per Technical specifications | 6 | nos | ecljhanjragoodsbuyer1 | 30 | |
| 5 | Item 5 | As per Technical specifications | 9 | nos | ecljhanjragoodsbuyer1 | 30 | |
| 6 | Item 6 | As per Technical specifications | 6 | nos | ecljhanjragoodsbuyer1 | 30 | |
| 7 | Item 7 | As per Technical specifications | 3 | nos | ecljhanjragoodsbuyer1 | 30 | |
| 8 | Item 8 | As per Technical specifications | 6 | nos | ecljhanjragoodsbuyer1 | 30 | |
| 9 | Item 9 | As per Technical specifications | 15 | nos | ecljhanjragoodsbuyer1 | 30 |
Categories
2
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Required Documents
PAN Card copy
GSTIN copy
Cancelled Cheque (not older than 3 months)
EFT Mandate certified by Bank
Product Data Sheet (offered items)
GST compliance documents (as applicable)
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for the Bardhaman tender in West Bengal 2026 with EMD ₹1000
Bidders must prepare PAN, GSTIN, cancelled cheque, and EFT Mandate; upload product Data Sheet; ensure GST handling per tender rules; submit data sheets that match offered parameters; ensure compliance with 25% quantity variation and extension rules; recipient entities should align with vendor onboarding process.
What documents are required for vendor code creation in this tender
Submit PAN, GSTIN, cancelled cheque, and EFT Mandate; attach product Data Sheet and any other requested financials; ensure GST is applied accurately; provide bank details verified by the issuing bank; without these, vendor code creation may be blocked.
What are the key delivery terms and extension rules for this procurement
Delivery may extend per the option clause up to 25% quantity variation; calculated time = (increased quantity/original quantity) × original delivery period, minimum 30 days; extension can be exercised within the original delivery window; ensure timely communication on delivery changes.
What is the role of the data sheet in this tender submission
The data sheet must precisely reflect offered product specifications; mismatches can lead to bid rejection; ensure parameter alignment across all listed items; download and attach the correct Data Sheet for each item under consideration.
What are the GST considerations bidders should anticipate
GST is to be determined by bidders; reimbursement will be as actuals or applicable lower rate; the tender caps reimbursement to the quoted GST percentage; bidders should furnish GSTIN and calculate tax implications upfront.
When does the bidder need to submit the EFT Mandate and how
Submit a bank-certified EFT Mandate along with PAN and GSTIN; ensure it is current and matches bank records; this enables seamless payment processing after bid award and data sheet verification.
What happens if the offered quantities exceed the 25% variation
Any variation beyond 25% requires formal approval; the purchaser reserves right to approve or reject excess quantities at contracted rates; bidders should plan for flexible inventory and maintain clear communication channels.
Which organizations are issuing this procurement and where is it located
The tender is issued by Eastern Coalfields Limited, under Coal India Limited, for procurement in Bardhaman, West Bengal (postal code 713101); attention to cross-check the vendor onboarding and data sheet alignment with local regulatory requirements.