Kerala State Film Development Corporation Lighting Equipment Tender Kerala - 4000W PAR Light, 1200W, 600W, 400W, Kit 2025
Bid Publish Date
23-Oct-2025, 12:22 pm
Bid End Date
14-Nov-2025, 3:00 pm
EMD
₹50,000
Location
Progress
Quantity
22
Category
Light 1200 W
Bid Type
Two Packet Bid
Categories
11
Tender Overview
The Kerala State Film Development Corporation invites bids for a range of lighting equipment and grip accessories, including Light 1200 W, Light 600 W, Light 400 W, Light Kit, Grip, Spot Mount, PAR Light 4000 W, and P G Clamp. The tender shows an EMD of ₹50,000 and lists seven BOQ items with unspecified quantities, signaling a potentially flexible equipment pack for film production setups in Kerala. The procurement aims to equip studios and location crews with standardized, cinema-grade lighting gear, emphasizing compatibility with common film production workflows. The open-ended BOQ suggests a bulk-lighting kit approach, with emphasis on deliverables, installationability, and operational readiness under government procurement norms. A notable contractual nuance is the option clause enabling quantity adjustments up to ±25% during contract execution, at contracted rates. This distinct clause shapes supplier planning, stock allocation, and delivery scheduling across changing production needs.
Technical Specifications & Requirements
- Organization: Kerala State Film Development Corporation, Cultural Affairs Department (Kerala)
- Product categories: Lighting equipment (Light 1200 W, 600 W, 400 W), Light Kit, Grip, Spot Mount, PAR Light 4000 W, P G Clamp
- EMD: ₹50,000
- Quantity/BOQ: 7 total items; exact quantities not disclosed
- Delivery/option clause: Quantity may increase/decrease by up to 25%; extended delivery period logic applies; minimum extension time 30 days
- Standards/Compliance: Not specified in data; bidders should prepare technical compliance with standard industry lighting specs and film set safety practices
- Delivery location: Not specified; procurement for Kerala cultural projects
- ATC/ATC document: Buyer uploaded ATC file referenced in terms
Terms, Conditions & Eligibility
- Option clause: Purchaser may adjust quantity by up to 25% at contract time and during currency
- Delivery timelines: Based on last delivery order date; extended periods calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
- Bidder compliance: Bidders must abide by option clause and delivery adjustments
- EMD handling: ₹50,000 specified; submission per tender terms
- Documentation: ATC document referenced; GST, PAN, experience and financial documentation typically required (not explicitly listed here)
- Warranty/Penalty: Not specified in data; customary government procurement practices may apply
Key Specifications
-
Lighting equipment types: Light 1200 W, Light 600 W, Light 400 W, Light Kit
-
Grip accessories: Grip, Spot Mount, P G Clamp
-
Power and compatibility: standard cinema lighting fixtures compatible with common film sets
-
EMD amount: ₹50,000
-
BOQ: 7 total items, exact quantities not disclosed
-
Delivery terms: option to adjust quantity up to 25%, extended delivery period rules
-
ATC: Buyer-uploaded ATC document referenced in terms
Terms & Conditions
-
EMD of ₹50,000 must be submitted with bid
-
Quantity can be varied by ±25% during contract
-
Delivery period linked to last delivery order date with proportional extension
-
7 BOQ items with unspecified quantities
-
ATC documents to be reviewed and complied with
Important Clauses
Payment Terms
Not explicitly stated; follow standard government terms after delivery acceptance
Delivery Schedule
Delivery starts from last date of original delivery order; extension formula as described
Penalties/Liquidated Damages
Not specified in data; typical L/D provisions may apply per organization policy
Bidder Eligibility
-
Must have prior experience supplying cinema lighting equipment
-
Demonstrate financial stability (turnover evidence)
-
Submit GST, PAN, and OEM authorization documents
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Light 1200 W , Light 600W , Light 400W , Light Kit , Grip Spot Mount , PAR Light 4000W , P G Clamp
Authority Records
BID & GeM Expert Consultancy
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Documents 6
GeM-Bidding-8500896.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
7 Items Sign in to view GEM price trends Sign in for GEM prices
Light 1200 W
Tunable white point source lamp of 1200W with Soft Diffuser
Light 600W
Full Color Point Source of 600W with Soft Diffuser
Light 400W
Bi Color Point Source of 400W with Soft Diffuser
Light Kit
LED Tube full set of 72w RGB Tube
Grip Spot Mount
Spot Mount Kit Precision Optics with Max 36 Degree
PAR Light 4000W
PAR Light Open Face HMI With MAX Technology Reflector
P G Clamp
P G Clamp
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Light 1200 W | Tunable white point source lamp of 1200W with Soft Diffuser | 2 | pieces | [email protected] | 30 | |
| 2 | Light 600W | Full Color Point Source of 600W with Soft Diffuser | 3 | pieces | [email protected] | 30 | |
| 3 | Light 400W | Bi Color Point Source of 400W with Soft Diffuser | 3 | pieces | [email protected] | 30 | |
| 4 | Light Kit | LED Tube full set of 72w RGB Tube | 2 | set | [email protected] | 30 | |
| 5 | Grip Spot Mount | Spot Mount Kit Precision Optics with Max 36 Degree | 1 | pieces | [email protected] | 30 | |
| 6 | PAR Light 4000W | PAR Light Open Face HMI With MAX Technology Reflector | 1 | pieces | [email protected] | 30 | |
| 7 | P G Clamp | P G Clamp | 10 | pieces | [email protected] | 30 |
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar lighting equipment supply
Financial statements or turnover evidence
EMD submission proof (₹50,000)
Technical bid documents demonstrating equipment specifications
OEM authorizations or dealer/brand authorizations
Any statutory compliance certificates applicable to film lighting gear
Corrigendum Updates
1 Update Update
Extended Deadline
14-Nov-2025, 3:00 pm
Opening Date
14-Nov-2025, 3:30 pm
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | LOTUS LIGHTING TECHNIK INDIA PRIVATE LIMITED Under PMA | - | 11-11-2025 18:24:15 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | LOTUS LIGHTING TECHNIK INDIA PRIVATE LIMITED Under PMA | Item Categories : Light 1200 W,Light 600W,Light 400W,Light Kit,Grip Spot Mount,PAR Light 4000W,P G Clamp |
Contract / Result Documents 1
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Frequently Asked Questions
Key insights about KERALA tender market
What documents are required for the lighting equipment tender in Kerala 2025?
Bidders must submit GST registration, PAN, experience certificates for cinema lighting supply, financial statements, EMD proof of ₹50,000, technical bid detailing equipment specs, OEM authorizations, and any relevant compliance certificates as per ATC terms. Ensure ATC documents are reviewed and attached.
How is quantity variation handled in the Kerala lighting tender 2025?
The purchaser reserves the right to vary quantities by ±25% during contract. Delivery timelines adjust based on the formula (Increased quantity ÷ Original quantity) × Original delivery period with a minimum extension of 30 days.
What are the PAR light requirements for the Kerala procurement 2025?
The tender includes PAR Light 4000 W alongside standard lights; bidders should provide PAR lamp fixtures with compatible ballast, power supply, and heat management per industry safety norms; confirm wattage and beam characteristics in the technical bid.
When is the EMD required for the Kerala lighting bid 2025?
EMD is ₹50,000 and must accompany the bid submission as a security deposit per tender rules; ensure payment mode complies with organizer guidelines and attach clear proof with the bid.
What standards should Kerala lighting suppliers comply with 2025?
While explicit standards are not listed, bidders should align with standard cinema lighting practices, power safety, and film industry equipment handling; include OEM certifications and safety compliance documents in the bid.
What is the delivery condition for the Kerala lighting procurement 2025?
Delivery is governed by the last delivery order date; ensure readiness to scale quantities within 25% and adapt logistics to extended delivery periods, maintaining contracted rates.
How to prepare the technical bid for Kerala film lighting gear 2025?
Prepare itemized specs for each light and grip item, provide capacity, compatibility, mounting options, accessories, warranty expectations, and installation support; attach OEM authorizations and performance data sheets as required by ATC terms.
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Documents 6
GeM-Bidding-8500896.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS