Punjab National Bank Note Sorting Machines (V2) Tender Malda West Bengal 2026 BIS certified

Tender Overview

Punjab National Bank (Banking Sector) invites bids for a Note Sorting Machine (V2) to be deployed in Malda, West Bengal (732101). The procurement scope includes one or more note sorting units with features such as currency detection, damage/ folded note sorting per RBI guidelines, and genuineness identification on initial feed. The device must support multi-functional operations and display results via an LED display. OEM or authorized dealers must demonstrate service centers in Malda, Uttar Dinajpur, and Dakshin Dinajpur; a WB-based sales/service office is required with valid GST certificate and Trade License. A BIS certification is mandatory, and warranty details must be clearly stated. An order-distribution mechanism of 2:1:1 across L1/L2/L3 at L1 price applies. Tender documents emphasize strict compliance with vendor locations and post-sales support within the state. Roadmap includes delivery timelines aligned to contract terms, with option clauses allowing quantity adjustments up to 25% during and after award. This procurement prioritizes local service capability, regulatory compliance, and robust post-sales support.

Technical Specifications & Requirements

• Product name: Note Sorting Machine (V2)
• Key features: detects suspected currency, sorts damaged/incomplete notes as per RBI Guidelines, multi-functional capabilities, genuineness identification on first note fed, LED Display
• OEM/Dealer requirements: sale and service center at Malda, Uttar Dinajpur, Dakshin Dinajpur; GST certificate and Trade License provided
• Location requirement: OEM should have operation office within West Bengal; proofs: GST certificate, Trade License
• Certifications: BIS Certification of the machine
• Warranty: explicit warranty/guarantee period to be mentioned
• Pricing terms: order distribution among L1, L2, L3 in 2:1:1 ratio at L1 price
• Delivery/ATC constraints: delivery period as per option clause with extended timelines; accepted delivery terms align with original delivery period and extended calculations
• Documentation required: GST, Trade License, BIS certificate, OEM authorization, service center proofs

Terms, Conditions & Eligibility

• EMD/Payment terms: not explicitly specified in data; ensure alignment with standard RBI-govt bidding norms and bank-specific procedures
• Delivery timeline: delivery period governed by option clause; extended delivery time formula: (increased quantity ÷ original quantity) × original delivery period, minimum 30 days
• Eligibility criteria: WB-based service presence; ISO/BIS certification; GST and Trade License; prior experience in currency-handling equipment preferred
• Contract terms: L1/L2/L3 price distribution; warranty/AMC requirements to be clarified in final bid; compliance with RBI and BIS standards
• Documentation to submit: GST certificate, PAN, company registration, OEM authorization, service-center proofs, technical compliance documents
• Penalties/LD: details not specified; bidders should confirm penalty framework during bid submission
• Other: Right to increase/decrease quantity by up to 25%; delivery start from last date of original delivery order; extended period rules apply