Directorate Of Urban Local Bodies Backhoe Loaders Tender Gurgaon Haryana 2026 IS 550/IS 9001 Compliant
Progress
Key Highlights
- • Purchase includes option to modify quantity up to 25% during contract; delivery time scales with quantity changes.
- • Delivery location explicitly defined: Municipal Corporation Manesar, Gurugram; on-site commissioning may be required.
- • OEM conditions specify Indian registered office for after-sales support for imported equipment.
- • Inspection regime includes both pre-dispatch (JC/EE/JE) and post-receipt inspection; agency TBD.
- • 7-year market life requirement to avoid obsolete products at bid time.
- • GST risk and reimbursement governed by actuals or lower of quoted rate.
- • EMD amount specified: ₹157,784; non-compliance may disqualify bidders.
- • Minimum 30-day rule for any extended delivery period when quantities increase.
Tender Overview
The Directorate Of Urban Local Bodies in Gurgaon, Haryana invites bids for Backhoe Loaders (V3) (Q2). The tender specifies an EMD of ₹157,784 and requires bidders to address delivery to Municipal Corporation Manesar, IMT Manesar, Gurugram. With an option to increase or decrease quantity by up to 25% and a progressive delivery timeline linked to the original delivery period, bidders must plan for flexible order quantities. The procurement focuses on modern, available heavy equipment with valid after-sales support, and it allows OEM-backed imports only if a registered Indian office provides service. The inclusion of inspection at both pre-dispatch and post-receipt stages emphasizes quality control. Unique address and installation conditions are explicit, ensuring on-site commissioning accuracy post-delivery.
Technical Specifications & Requirements
- Item class: Backhoe Loaders (V3) (Q2); no specific BOQ items published.
- Delivery address: Municipal Corporation Manesar, CP-9, Cyberwalk, Sector-8 IMT Manesar, Gurugram.
- Inspection: pre-dispatch by JC/EE/JЕ or post-receipt by JC/EE/JE; inspection agency TBD; responsibility for pre-dispatch inspection charges lies with the buyer.
- OEM/import conditions: imported items require an Indian OEM/authorized seller with a registered office for after-sales support; proof must be submitted.
- Compliance: bidders must avoid obsolescence; product must have at least 7 years residual market life as per OEM.
- GST: bidder bears GST applicability; reimbursement aligned to actuals or lower of quoted GST.
- Delivery period mechanics: option to extend delivery window proportionally if quantities shift; minimum additional time 30 days.
Terms, Conditions & Eligibility
- EMD: ₹157,784; payment and submission terms follow standard GEM guidelines.
- Delivery: completion aligned to last date of original delivery order; extended periods computed by formula with minimum 30 days.
- Bidder integrity: no liquidation or bankruptcy; must upload undertaking.
- Obsolescence rule: product must have ≥7 years market life remaining.
- OEM support: if imported, must have in-country registered office for after-sales service; submit certificate.
- GST: bidder bears GST, reimbursement as actuals or lowest applicable rate.
- Inspection: designated I A to conduct pre and post dispatch inspections; charges as described.
- Carriage and commissioning: installation and commissioning (if covered) to be at designated site; logistics terms to be observed.
Key Specifications
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- Product: Backhoe Loaders (V3) (Q2)
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- EMD: ₹157,784
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- Delivery location: Municipal Corporation Manesar, Gurugram
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- Inspection: Pre-dispatch and Post-receipt by JC/EE/JE
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- OEM/after-sales: Indian registered office required for imported items
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- Market life: minimum 7 years residual life per OEM
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- GST: bidder bears GST; reimbursement per actuals or lower rate
Terms & Conditions
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EMD equal to ₹157,784 must be submitted with bid.
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Quantity may be adjusted by ±25% during and after contract.
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Delivery timetable ties to original delivery period; extended periods have a 30-day minimum.
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Imported equipment requires an Indian OEM/authorized seller with service presence.
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Inspections are mandatory pre-dispatch and post-receipt.
Important Clauses
Payment Terms
GST payable by bidder; reimbursement per actuals or lowest applicable rate; payment terms follow GEM guidelines.
Delivery Schedule
Delivery begins from last date of original delivery order; option to increase quantity triggers proportional extension with minimum 30 days.
Penalties/Liquidated Damages
Not explicitly stated; delivery extensions imply potential LDs per contract terms.
Bidder Eligibility
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Not under liquidation, court receivership, or similar proceedings
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Must demonstrate 7+ years residual market life for offered product
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OEM/Authorized Seller for imported items with in-India service presence
Tender Data
Bid Details
Quantity
2
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
10
OEM Avg. Turnover
10
Past Performance
70 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Backhoe Loaders (V3) (Q2)
Advisory Bank
State Bank of India
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Gurugram
Delivery Pincodes
122051
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Vijay Kumar Kapoor | 122051,Municipal Corporation Manesar, 3rd Floor, CP-9, Cyberwalk Building, IMT Manesar | Gurugram | Haryana | 122051 | 2 | 30 | - |
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Documents 2
GeM-Bidding-10001206.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
2 Updates Update
Update
Extended Deadline
21-Oct-2026, 3:30 pm
Opening Date
22-Oct-2026, 3:30 pm
Categories
5
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Required Documents
GST registration certificate
PAN card
Experience certificates for similar backhoe loader projects
Financial statements or solvency certificate
EMD deposit proof of ₹157,784
Technical bid documents and OEM authorization (for branded equipment)
Proof of OEM/authorized Indian office for imported products
Certificate of non-bankruptcy/solvency undertaking
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid for backhoe loader tender in Gurgaon 2026?
Bidders should submit GST, PAN, financials, EMD ₹157,784, experience certificates, OEM authorizations, and technical bid documents. Ensure the product meets 7+ years residual market life, and provide Indian OEM support for imported items. Compliance with delivery terms and inspection requirements is mandatory for eligibility.
What documents are required for backhoe loader tender in Haryana?
Required documents include GST certificate, PAN, experience certificates for similar projects, financial statements, EMD proof of ₹157,784, OEM authorizations, and proof of Indian service presence for imported loaders. Technical bid documents and bid submission undertakings are essential.
What are the inspection requirements for this backhoe loader tender?
Inspection occurs at pre-dispatch by JC/EE/JE and post-receipt at the consignee site by JC/EE/JE. Pre-dispatch charges may be borne by the buyer if applicable. Ensure the seller allows access for inspection at the manufacturing premises.
What delivery terms apply to quantity variations in this tender?
The purchaser may adjust quantities by up to 25% during and after contract, with delivery time proportionately extended. The minimum additional time is 30 days; if the original period is shorter, the extension equals the original period.
What standards or market-life requirements affect bidder selection?
Offer must ensure at least 7 years of residual market life per OEM; products cannot be declared end-of-life during the bid period. This affects eligibility and warranty planning.
What is the EMD amount and how is GST handled?
EMD is ₹157,784. Bidders pay GST; reimbursement is based on actuals or the lower of quoted GST rates, ensuring transparent tax handling per bid terms.
Where is the delivery address for the backhoe loaders?
Delivery is to Municipal Corporation Manesar, CP-9, Cyberwalk, Sector-8 IMT Manesar, Gurugram, Haryana, with potential on-site commissioning per scope.
What are the OEM/after-sales requirements for imported loaders?
Imported loaders require an OEM or authorized seller with a registered Indian office to provide after-sales service; submit certification proving in-country support.