GEM

Indian Air Force LED Based Information Display System Tender Nashik Maharashtra 2025

Bid Publish Date

02-Dec-2025, 12:22 pm

Bid End Date

17-Dec-2025, 9:00 am

Location

NASHIK , MAHARASHTRA

Latest Corrigendum Available

Progress

Issue02-Dec-2025, 12:22 pm
Corrigendum11-Dec-2025
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 3

DISCRETE COMPONENTS INFORMATION DISPLAY DISPLAY SYSTEM

Tender Overview

The Indian Air Force (Department of Military Affairs) issues a tender for an LED Based Information Display System intended for installation at AIR FORCE STATION VILLAGE-OJHAR, DIST-NASHIK, MAHARASHTRA. The procurement is categorized under LED Based Information Display System (Q4) with no BOQ items listed. The contract contemplates a flexible quantity framework allowing up to 25% quantity variation during order placement and the currency of the contract. Key differentiators include mandatory Detailed Design Drawings approval prior to fabrication, with a 10-day submission window and a 5-day feedback window from the buyer. The delivery address and on-site commissioning are specified, emphasizing timely action from bidders. This tender prioritizes vendors with long-term supply viability and resistance to obsolescence, requiring products with at least 5 years residual market life. Bidders should align proposals to the buyer’s drawing approvals and potential scope adjustments, ensuring compliance with extended delivery considerations where option clauses are exercised.

Technical Specifications & Requirements

  • Product: LED Based Information Display System (no explicit technical specs published)
  • Delivery location: AIR FORCE STATION, VILLAGE-OJHAR, DIST-NASHIK, MAHARASHTRA 422221
  • Design workflow: Submit Detailed Design Drawings within 10 days of award; buyer responds with approvals or modification list within 5 days
  • Lifecycle requirement: Offered products must have at least 5 years residual market life and not be declared end-of-life by OEM within that period
  • Past experience evidence: Acceptable formats include contract copies with invoices, execution certificates, or third-party release notes showing prior work

Terms, Conditions & Eligibility

  • Quantity flexibility: Purchaser may increase/decrease by up to 25% of bid quantity at contract placement and during contract currency at contracted rates
  • Delivery schedule adjustment: If approvals delay delivery, delivery period may be re-fixed with no LD for buyer-driven delays
  • Obsolescence clause: Bidders must quote non-obsolete products and maintain at least 5 years residual market life
  • Documentation proof: Past experience can be demonstrated via multiple document types (contracts, invoices, client certificates, or equivalent) to meet experience criteria

Key Specifications

  • Product: LED Based Information Display System

  • Delivery location: AIR FORCE STATION, VILLAGE-OJHAR, DIST-NASHIK, MAHARASHTRA 422221

  • Design approval: Detailed Design Drawings submitted within 10 days; buyer response within 5 days

  • Lifecycle: 5 years residual market life; not declared end-of-life by OEM within period

  • Past experience: Acceptable proofs include contract copies with invoices, execution certificates, or third-party notes

Terms & Conditions

  • Key Term 1: Maximum 25% quantity variation allowed by purchaser during contract

  • Key Term 2: Detailed Design Drawings approval required within 10 days of award

  • Key Term 3: Delivery to AIR FORCE STATION OJHAR, Nashik, Maharashtra; timely approvals influence timeline

  • Key Term 4: Products must have at least 5 years residual market life and not be END-OF-LIFE

  • Key Term 5: Obvious flexibility on delivery if buyer delays approvals without liquidated damages

Bidder Eligibility

  • Experience evidence via contracts, invoices, or client certificates

  • Non-obsolete product with 5+ years residual lifecycle

  • Delivery capability to AIR FORCE STATION OJHAR, Nashik, Maharashtra

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Posted: 5 July 2025
Closed: 22 July 2025
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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Past experience documents (contracts, invoices, execution certificates, or third-party notes)

4

Technical bid documents demonstrating product life and obsolescence status

5

OEM authorization or product certification (if applicable)

6

EMD documentation (if required by buyer terms, not specified here)

Corrigendum Updates

1 Update
#1

Update

11-Dec-2025

Extended Deadline

17-Dec-2025, 9:00 am

Opening Date

17-Dec-2025, 9:30 am

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for LED display system tender in Nashik 2025?

Bidders should prepare Detailed Design Drawings within 10 days of award, submit non-obsolete LED display systems with at least 5 years residual market life, and provide past experience documents (contracts, invoices, or client certifications). Ensure delivery to AIR FORCE STATION OJHAR, Nashik and comply with 25% quantity variation rights.

What documents are required for IAF LED display tender submission?

Submit GST registration, PAN, past experience proofs (contracts or execution certificates), financial statements if requested, OEM authorizations or certifications for the LED system, and any technical bid documents demonstrating lifecycle compliance and non-obsolescence status.

What are the delivery terms for the LED display system procurement?

Delivery begins after buyer approvals of Detailed Design Drawings; if drawing approvals delay, the period may be refixed with no liquidated damages. Ensure readiness to install at AIR FORCE STATION OJHAR, Nashik, Maharashtra 422221.

What lifecycle requirement is specified for LED display products?

Bids must include products with at least 5 years residual market life and must not be declared end-of-life by the OEM within that period; this ensures continued service and spares availability.

How is quantity variation handled in the Nashik LED tender?

Purchaser reserves the right to vary quantity up to 25% at bid award and during contract duration at contracted rates; any extension follows a calculated timeline with minimum 30 days unless original period exceeds that.

What is the delivery location for the IAF LED system tender in 2025?

All delivery and installation activities are to be conducted at AIR FORCE STATION, VILLAGE-OJHAR, DIST-NASHIK, MAHARASHTRA 422221 as specified in the T&C.

What constitutes acceptable past experience documentation for this tender?

Acceptable proofs include contract copies with invoices and bidder self-certification, execution certificates from clients, or third-party inspection notes showing delivery/completion of similar projects.

What is the urgency for design approvals in this bid?

Submit Detailed Design Drawings within 10 days of award; buyer will approve or list modifications within 5 days. Delays in approval affect the delivery schedule but may be accommodated without LD.

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